MSLE 9 Project Management Tools
Project Management
Project management is NOT a contest.

(Usually…)
Everyone is on the same side—OURS
Everyone is bound by the success of the...
1. What is a Project?
• All projects have a beginning, a middle and an end.

Beginning

Middle

End
•

A definition:

• “A temporary endeavor undertaken to
Beginning
Middle
End
accomplish a unique purpose”
Projects have a common set of characteristics which
can also be defined by what they are not

A target
outcome

A defined ...
A target
outcome

A defined life
span

Cross
organisational
participation

New or unique

Time, Cost and
performance
requi...
What a project isn’t
Explorations

Go on
indefinitely

One team or
one person
working alone

Creating the
same thing
multi...
Assignment 1: analyse
your project concerning
the following points:
Explorations

Go on
indefinitely

One team or
one pers...
Process Groups
Initiate
Plan
Monitor &
Control

Implement

Close

• All projects typically go through these five
processes
Step 1

inputs

Step 2

activity

Step 3

Result

outputs

• A process is a series of actions directed
towards a particula...
Figure 1.1 Project Life Cycle
(Gray & Larson, 2006, p6)
The Triple Constraint
Time

Scope

Cost

Also known as the IRON TRIANGLE
The Quadruple Constraint
Time

Quality
Scope

•

Cost

Warning: Quality has many definitions
Assignment 2: check the 4 scopes and apply it
on your project:
Time

Quality
Scope

Cost
What is Project Management?
Advantages of Project Management:
• Better control of
financial, physical, and human
resources...
stakeholders

Performing
Organisation
stakeholders
Client - Sponsor

Project Manager

stakeholders

Project Team

stakehol...
Project Management Framework
Time
Management

Cost
Management

Scope
Management

Quality
Management

Integration
Managemen...
Figure 1.2 Project Management Framework
(Schwalbe, 2006, p9)
Remember this?

• The first four knowledge areas are
• Core Functions
Strategic Planning
Strategic Planning
1. What is strategy?
2. How do projects relate to strategy?
The strategy is simple, I think.
The strategy is to have a practice, and what it
means to have a practice is to regularly ...
5 Forces analysis

Threat of
New Entrants

Supplier
power

Intensity of
competition

Substitutes

Michael Porter’s ‘5 Forc...
Assignment 3: apply the 5 forces of Porter on
your project:
Threat of
New Entrants

Supplier
power

Intensity of
competiti...
• Strategic Management Overview
– Involves determining long-term objectives, predicting
future trends, and projecting the ...
Review Mission
Set (SMART) Goals
Develop Strategies
Align Strategies to goals
Implement Strategies through projects
SWOT = SITUATIONAL ANALYSIS

Where are we now?
S

W

O

T
Positive

Negative

S

W

O

T
Internal

S
W

External

O
T
Positive

Negative

Internal

S

W

External

O

T
Internal

S

W

External

Assignment 4: apply the SWOT analysis on your
project.

O

T
Review Mission
Set (SMART) Goals
Develop Strategies
Align Strategies to goals
Implement Strategies through projects
S
M
A
R
T

Specific
Measurable
Achievable
Relevant
Time-bound

http://en.wikipedia.org/wiki/SMART_(project_management)
Letter

Major Term

S

Specific

M

Measurable

Meaningful[3], Motivational[3], Manageable

Achievable

Agreed, Attainable...
Assignment 5: apply SMART to your project:

S
M
A
R
T

Specific
Measurable
Achievable
Relevant
Time-bound
10 minutes.
Review Mission
Set (SMART) Goals
Develop Strategies
Align Strategies to goals
Implement Strategies through projects
Review Mission
Set (SMART) Goals
Develop Strategies
Align Strategies to goals
Implement Strategies through projects
Review Mission
Set (SMART) Goals
Develop Strategies
Align Strategies to goals
Implement Strategies through projects
@pieterspinder

Haarlem, 15 november 2013
Project managmentmsle9
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Project managmentmsle9
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Project managmentmsle9

  1. 1. MSLE 9 Project Management Tools
  2. 2. Project Management
  3. 3. Project management is NOT a contest. (Usually…) Everyone is on the same side—OURS Everyone is bound by the success of the project Everyone has to continue to work together
  4. 4. 1. What is a Project? • All projects have a beginning, a middle and an end. Beginning Middle End
  5. 5. • A definition: • “A temporary endeavor undertaken to Beginning Middle End accomplish a unique purpose”
  6. 6. Projects have a common set of characteristics which can also be defined by what they are not A target outcome A defined life span Cross organisationa l participation New or unique Time, Cost and performance requirements
  7. 7. A target outcome A defined life span Cross organisational participation New or unique Time, Cost and performance requirements Projects have a common set of characteristics which can also be defined by what they are not
  8. 8. What a project isn’t Explorations Go on indefinitely One team or one person working alone Creating the same thing multiple times No constraints on time, cost or performance
  9. 9. Assignment 1: analyse your project concerning the following points: Explorations Go on indefinitely One team or one person working alone Creating the same thing multiple times No constraints on time, cost or performance
  10. 10. Process Groups Initiate Plan Monitor & Control Implement Close • All projects typically go through these five processes
  11. 11. Step 1 inputs Step 2 activity Step 3 Result outputs • A process is a series of actions directed towards a particular result.
  12. 12. Figure 1.1 Project Life Cycle (Gray & Larson, 2006, p6)
  13. 13. The Triple Constraint Time Scope Cost Also known as the IRON TRIANGLE
  14. 14. The Quadruple Constraint Time Quality Scope • Cost Warning: Quality has many definitions
  15. 15. Assignment 2: check the 4 scopes and apply it on your project: Time Quality Scope Cost
  16. 16. What is Project Management? Advantages of Project Management: • Better control of financial, physical, and human resources • Improved customer relations • Shorter development times • Lower costs • Higher quality and increased reliability • Higher profit margins • Improved productivity • Better internal coordination
  17. 17. stakeholders Performing Organisation stakeholders Client - Sponsor Project Manager stakeholders Project Team stakeholders
  18. 18. Project Management Framework Time Management Cost Management Scope Management Quality Management Integration Management HR Management Risk Management Communication Management Procurement Management
  19. 19. Figure 1.2 Project Management Framework (Schwalbe, 2006, p9)
  20. 20. Remember this? • The first four knowledge areas are • Core Functions
  21. 21. Strategic Planning
  22. 22. Strategic Planning 1. What is strategy? 2. How do projects relate to strategy?
  23. 23. The strategy is simple, I think. The strategy is to have a practice, and what it means to have a practice is to regularly and reliably do the work in a habitual way. Seth Godin.
  24. 24. 5 Forces analysis Threat of New Entrants Supplier power Intensity of competition Substitutes Michael Porter’s ‘5 Forces’ – 1980’s Customer power
  25. 25. Assignment 3: apply the 5 forces of Porter on your project: Threat of New Entrants Supplier power Intensity of competition Substitutes Michael Porter’s ‘5 Forces’ – 1980’s Customer power
  26. 26. • Strategic Management Overview – Involves determining long-term objectives, predicting future trends, and projecting the need for new products and services – Provides the theme and focus of the future direction for the firm • respond to change • allocating scarce resources – Requires strong links among mission, goals, objectives, strategy, and implementation
  27. 27. Review Mission Set (SMART) Goals Develop Strategies Align Strategies to goals Implement Strategies through projects
  28. 28. SWOT = SITUATIONAL ANALYSIS Where are we now?
  29. 29. S W O T
  30. 30. Positive Negative S W O T
  31. 31. Internal S W External O T
  32. 32. Positive Negative Internal S W External O T
  33. 33. Internal S W External Assignment 4: apply the SWOT analysis on your project. O T
  34. 34. Review Mission Set (SMART) Goals Develop Strategies Align Strategies to goals Implement Strategies through projects
  35. 35. S M A R T Specific Measurable Achievable Relevant Time-bound http://en.wikipedia.org/wiki/SMART_(project_management)
  36. 36. Letter Major Term S Specific M Measurable Meaningful[3], Motivational[3], Manageable Achievable Agreed, Attainable[6], Assignable[2], Appropriate, Actionable, Action-oriented[3] A R T Relevant Time-bound Minor Terms Significant[3], Stretching[3], Simple Realistic[2], Results/Results-focused/Results-oriented[6], Resourced[7], Rewarding[3] Time framed[2], Timed, Time-based, Timeboxed, Timely[6][5], Timebound, Time-Specific, Timetabled, Trackable E[1] Exciting, Evaluated, Ethical R[1] Recorded, Rewarding, Reviewed[8] http://en.wikipedia.org/wiki/SMART_(project_management)
  37. 37. Assignment 5: apply SMART to your project: S M A R T Specific Measurable Achievable Relevant Time-bound 10 minutes.
  38. 38. Review Mission Set (SMART) Goals Develop Strategies Align Strategies to goals Implement Strategies through projects
  39. 39. Review Mission Set (SMART) Goals Develop Strategies Align Strategies to goals Implement Strategies through projects
  40. 40. Review Mission Set (SMART) Goals Develop Strategies Align Strategies to goals Implement Strategies through projects
  41. 41. @pieterspinder Haarlem, 15 november 2013

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