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MSLE 8 Project Management Tools
Project Management
(Usually…)Everyone is on the same side—OURSEveryone is bound by the success of the projectEveryone has to continue to work...
1. What is a Project?• All projects have a beginning, a middle and an end.Beginning Middle End
Beginning Middle End• A definition:• “A temporary endeavor undertaken toaccomplish a unique purpose”
Projects have a common set of characteristics whichcan also be defined by what they are notA targetoutcomeA defined lifesp...
Projects have a common set of characteristicswhich can also be defined by what they are notA targetoutcomeA defined lifesp...
ExplorationsGo onindefinitelyOne team orone personworking aloneCreating thesame thingmultiple timesNo constraintson time, ...
ExplorationsGo onindefinitelyOne team orone personworking aloneCreating thesame thingmultiple timesNo constraintson time, ...
Process Groups• All projects typically go through these fiveprocessesPlanMonitor &ControlImplementCloseInitiate
PlanMonitor &ControlImplementCloseInitiate
• A process is a series of actions directedtowards a particular result.Step 1 Step 2 Step 3 Resultactivityinputs outputs
Figure 1.1 Project Life Cycle(Gray & Larson, 2006, p6)
The Triple ConstraintAlso known as the IRON TRIANGLETimeScope Cost
QualityThe Quadruple Constraint• Warning: Quality has many definitionsTimeScope Cost
QualityAssignment 2: check the 4 scopes and apply iton your project:TimeScope Cost
What is Project Management?Advantages of Project Management:• Better control of financial, physical,and human resources• I...
PerformingOrganisationProject ManagerClient - SponsorProject Teamstakeholdersstakeholdersstakeholdersstakeholders
Project Management FrameworkIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementR...
Figure 1.2 Project Management Framework(Schwalbe, 2006, p9)
Time ManagementIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagement...
Cost managementIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagement...
Scope ManagementIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagemen...
Quality ManagementIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagem...
Remember this?• The first four knowledge areas are• Core Functions
• The next four knowledge areas are FacilitatingProcessesIntegrationManagementTimeManagementCostManagementScopeManagementQ...
Integration Management – pulling it all togetherIntegrationManagementTimeManagementCostManagementScopeManagementQualityMan...
Strategic Planning
Strategic Planning1. What is strategy?2. How do projects relate to strategy?
The strategy is simple, I think.The strategy is to have a practice, and what itmeans to have a practice is to regularly an...
5 Forces analysisSupplierpowerCustomerpowerThreat ofNew EntrantsSubstitutesIntensity ofcompetitionMichael Porter’s ‘5 Forc...
SupplierpowerCustomerpowerThreat ofNew EntrantsSubstitutesIntensity ofcompetitionMichael Porter’s ‘5 Forces’ – 1980’sAssig...
• Strategic Management Overview– Involves determining long-term objectives, predictingfuture trends, and projecting the ne...
Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
SWOT = SITUATIONAL ANALYSISWhere are we now?
STWO
STWOPositive Negative
STWOInternalExternal
STWOInternalExternalPositive Negative
Assignment 4: apply the SWOT analysis on yourproject.STWOInternalExternal
Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
http://en.wikipedia.org/wiki/SMART_(project_management)S SpecificM MeasurableA AchievableR RelevantT Time-bound
Letter Major Term Minor TermsS Specific Significant[3], Stretching[3], SimpleM Measurable Meaningful[3], Motivational[3], ...
Assignment 5: apply SMART to your project:S SpecificM MeasurableA AchievableR RelevantT Time-bound10 minutes.
Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
Financial Analysis$$$Net Present ValuePayback modelReturn onInvestment(there are more)
@pieterspinderHaarlem, 28th May 2013
Project managmentmsle8
Project managmentmsle8
Project managmentmsle8
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Transcript of "Project managmentmsle8"

  1. 1. MSLE 8 Project Management Tools
  2. 2. Project Management
  3. 3. (Usually…)Everyone is on the same side—OURSEveryone is bound by the success of the projectEveryone has to continue to work togetherProject management is NOT a contest.
  4. 4. 1. What is a Project?• All projects have a beginning, a middle and an end.Beginning Middle End
  5. 5. Beginning Middle End• A definition:• “A temporary endeavor undertaken toaccomplish a unique purpose”
  6. 6. Projects have a common set of characteristics whichcan also be defined by what they are notA targetoutcomeA defined lifespanCrossorganisational participationNew oruniqueTime, Costandperformancerequirements
  7. 7. Projects have a common set of characteristicswhich can also be defined by what they are notA targetoutcomeA defined lifespanCrossorganisationalparticipationNew or uniqueTime, Cost andperformancerequirements
  8. 8. ExplorationsGo onindefinitelyOne team orone personworking aloneCreating thesame thingmultiple timesNo constraintson time, costorperformanceWhat a project isn’t
  9. 9. ExplorationsGo onindefinitelyOne team orone personworking aloneCreating thesame thingmultiple timesNo constraintson time, costorperformanceAssignment 1: analyseyour project concerningthe following points:
  10. 10. Process Groups• All projects typically go through these fiveprocessesPlanMonitor &ControlImplementCloseInitiate
  11. 11. PlanMonitor &ControlImplementCloseInitiate
  12. 12. • A process is a series of actions directedtowards a particular result.Step 1 Step 2 Step 3 Resultactivityinputs outputs
  13. 13. Figure 1.1 Project Life Cycle(Gray & Larson, 2006, p6)
  14. 14. The Triple ConstraintAlso known as the IRON TRIANGLETimeScope Cost
  15. 15. QualityThe Quadruple Constraint• Warning: Quality has many definitionsTimeScope Cost
  16. 16. QualityAssignment 2: check the 4 scopes and apply iton your project:TimeScope Cost
  17. 17. What is Project Management?Advantages of Project Management:• Better control of financial, physical,and human resources• Improved customer relations• Shorter development times• Lower costs• Higher quality and increasedreliability• Higher profit margins• Improved productivity• Better internal coordination
  18. 18. PerformingOrganisationProject ManagerClient - SponsorProject Teamstakeholdersstakeholdersstakeholdersstakeholders
  19. 19. Project Management FrameworkIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagementCommunicationManagementProcurementManagement
  20. 20. Figure 1.2 Project Management Framework(Schwalbe, 2006, p9)
  21. 21. Time ManagementIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagementCommunicationManagementProcurementManagement
  22. 22. Cost managementIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagementCommunicationManagementProcurementManagement
  23. 23. Scope ManagementIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagementCommunicationManagementProcurementManagement
  24. 24. Quality ManagementIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagementCommunicationManagementProcurementManagement
  25. 25. Remember this?• The first four knowledge areas are• Core Functions
  26. 26. • The next four knowledge areas are FacilitatingProcessesIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagementCommunicationManagementProcurementManagement
  27. 27. Integration Management – pulling it all togetherIntegrationManagementTimeManagementCostManagementScopeManagementQualityManagementHRManagementRiskManagementCommunicationManagementProcurementManagement
  28. 28. Strategic Planning
  29. 29. Strategic Planning1. What is strategy?2. How do projects relate to strategy?
  30. 30. The strategy is simple, I think.The strategy is to have a practice, and what itmeans to have a practice is to regularly andreliably do the work in a habitual way.Seth Godin.
  31. 31. 5 Forces analysisSupplierpowerCustomerpowerThreat ofNew EntrantsSubstitutesIntensity ofcompetitionMichael Porter’s ‘5 Forces’ – 1980’s
  32. 32. SupplierpowerCustomerpowerThreat ofNew EntrantsSubstitutesIntensity ofcompetitionMichael Porter’s ‘5 Forces’ – 1980’sAssignment 3: apply the 5 forces of Porter onyour project:
  33. 33. • Strategic Management Overview– Involves determining long-term objectives, predictingfuture trends, and projecting the need for new productsand services– Provides the theme and focus of the future direction forthe firm• respond to change• allocating scarce resources– Requires strong links among mission, goals, objectives,strategy, and implementation
  34. 34. Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
  35. 35. SWOT = SITUATIONAL ANALYSISWhere are we now?
  36. 36. STWO
  37. 37. STWOPositive Negative
  38. 38. STWOInternalExternal
  39. 39. STWOInternalExternalPositive Negative
  40. 40. Assignment 4: apply the SWOT analysis on yourproject.STWOInternalExternal
  41. 41. Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
  42. 42. http://en.wikipedia.org/wiki/SMART_(project_management)S SpecificM MeasurableA AchievableR RelevantT Time-bound
  43. 43. Letter Major Term Minor TermsS Specific Significant[3], Stretching[3], SimpleM Measurable Meaningful[3], Motivational[3], ManageableA AchievableAgreed, Attainable[6], Assignable[2], Appropriate,Actionable, Action-oriented[3]R RelevantRealistic[2], Results/Results-focused/Results-oriented[6],Resourced[7], Rewarding[3]T Time-boundTime framed[2], Timed, Time-based, Timeboxed,Timely[6][5], Timebound, Time-Specific, Timetabled,TrackableE[1] Exciting, Evaluated, EthicalR[1] Recorded, Rewarding, Reviewed[8]http://en.wikipedia.org/wiki/SMART_(project_management)
  44. 44. Assignment 5: apply SMART to your project:S SpecificM MeasurableA AchievableR RelevantT Time-bound10 minutes.
  45. 45. Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
  46. 46. Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
  47. 47. Set (SMART) GoalsReview MissionDevelop StrategiesImplement Strategies through projectsAlign Strategies to goals
  48. 48. Financial Analysis$$$Net Present ValuePayback modelReturn onInvestment(there are more)
  49. 49. @pieterspinderHaarlem, 28th May 2013
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