2. Functionality
Budget management
Live costs
Sage and 3rd Party
Integration
Overhead cost control
Multi-user
Seamless workflows
Labour Assign
Supervisor tablet
integration
No paper SPC packs
Electronic forms
Custom forms
Customisable
3. IPS ran a Project where they did over 250,000 man shifts over a year period and
had 220 staff in the field and operated 45 tablets per night. IPS saved as a result
of the implementation of the IMS and SPIDER
Description Saving/Benefit per annum
Labour Allocation used to be done over a number of Spreadsheets with a Senior
Project Manager Managing the day to day operation. This was very restrictive, only
one person having editing access & no feed back to pay role.
Senior PM 50% of his working week,
along with labour coordinator
contacting all staff.
£35,000
Reconciliation of Time sheets and the process of Contractor/agency payments Reduction from 2 full time staff to one. £22,000
Stores and consumable requests were sent by fax and had to be reviewed by the
Engineer, there were a lot of miss understandings and shortages to site.
Efficiencies within stores and site £5,000
Tools and Plant Now all Supervisors are accountable for all of the tools and Hire
Equipment that they have been allocated.
30% reduction in the loss of Plant and
equipment & ease of redeployment
(less hire)
£7,200
Project Documentation all the documents were paper copies and had to be updated
manually
Saving on printing and compiling SPC
paper packs, less non conformities on
Client Inspections
£15,500
Site reports were sent in by fax they had to be typed and then checked and
amended for our clients. Down time submitted daily. Ability to attach photographs
2 admin staff and time spent by
Engineers amending and then proofing
the Reports
£25,000
Case Study of IPS Savings
4. Description Saving/Benefit per annum
Labour Assign the ability to mitigate any lost shifts and relocation of labour Client satisfaction, and reduction in
lost time claims.
£15,000
Control of Training Records and selection of available staff for Projects Reduction in HR support staff and
ease of renewing training
£3,500
Accountability of Purchase Orders and tracking of equipment to site and then into
Handover pack
Reduction of purchasing admin along
with saving in accounts time
£6,500
Time sheets and Engineers Logs, accurate records The ability to prove a detailed list of
booking for substantiation of potential
claims
£18,000
As a result of implementing the IMS and SPIDER IPS saved in the region of
£150,000 per annum
*Based on IPS previously using Excel spreadsheets and emails to complete the same tasks.
7. Work Flow
Sales Enquiry
Work Order
S.P.I.D.E.R.
Daily Site Report
Transmit to Customer
An example of one of
the many work flows
within the system, from
Sales Enquiry to
transmitting the daily
report to the customer
Everything is contained
within either the Intranet
or temporarily stored on
the SPIDER awaiting
upload to the intranet
