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Open Atrium in
Higher Education
Powerful, Flexible, Open Collaboration
Karen Borchert
VP of Strategic Initiatives
Email: kborchert@phase2technology.com
Twitter: @openatrium
What IS online
collaboration?
Online Collaboration Software...
• connects people and teams with information they need to
get work done together.
• somet...
And to organize it...
But Also...
• the landscape for collaboration software is changing
rapidly.
• people like to declare things like “email is...
and that makes things
particularly challenging for
higher education.
What We Hear from
Higher Ed
We Need collaboration! For stuff like...
• an admissions process with outside reviewers
• a research portal for publishing ...
but higher education is unique
when it comes to collaboration
solutions.
“

Collaboration is challenging in higher
education because there are so many
different types of projects.

Admissions Staff...
“

I see a deep-rooted resistance to
change, maybe because we haven’t
always been focused on realizing
efficiency gains fro...
“

Decision by committee usually means
outdated software.

Engineering Professor
Southern Methodist University

”
“

Ledaership is moving toward a much
more business-minded approach to
course offerings. Lowered cost of
delivery, higher c...
In Summary...
• We collaborate in a LOT of different ways, and a lot of
different places, in higher ed.
• There’s a bit of a...
How Open Source
Helps
Open Source Allows Higher Ed to...
• Create solutions for multiple needs, without running up
licensing costs.
• “Try Small...
What is Open Atrium?
Open Atrium is open source collaboration software
used to build intranets, portals, & collaboration
platforms for organiza...
Features!
Extensible Intranet
•
•
•
•
•
•

Documents
Events
Discussions
Multimedia
Mobile Access
Data Privacy
Social Collaboration Platform
•
•
•
•
•
•
•

Discussions
Custom Dashboards
Multimedia
Events Calendar
Activity Streams
Not...
Knowledge Management System
• Document
Management
• Multimedia
• Mobile Access
• Data Privacy
• Identity
Management
• Work...
Learning Management System

• Document
Management
• Course Calendar
• Multimedia
• Learning Tools
• Identity Management
• ...
Building Blocks
Open Atrium 2 Building Blocks
Open


Atrium


is


built


to


organize


people


and


content


in


ways


that


maximize


collaboration


without


sacrificing


data


security.
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Open Atrium in Higher Education Webinar

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From online admissions reviews to course management on Facebook, social collaboration sites and tools are disrupting the way colleges and universities collaborate. But how do these new online tools fit with already established collaboration tools and processes? And how can disparate campuses and teams best make use of these tools?
Join us on Wednesday, January 29th, 11 AM EST for our Open Atrium “Higher Education Webinar”, to learn how colleges and universities are successfully using technology and software to connect people, departments and partners.
You will also learn from our resident Open Atrium expert and VP of Strategic Initiatives, Karen Borchert on how Open Atrium — the powerful and flexible open source collaboration software — can help make collaboration easier and more effective by providing a one-stop tool that gives people a place to discuss ideas, share documents, and coordinate meetings events.

Published in: Technology, Education

Transcript of "Open Atrium in Higher Education Webinar "

  1. 1. Open Atrium in Higher Education Powerful, Flexible, Open Collaboration
  2. 2. Karen Borchert VP of Strategic Initiatives Email: kborchert@phase2technology.com Twitter: @openatrium
  3. 3. What IS online collaboration?
  4. 4. Online Collaboration Software... • connects people and teams with information they need to get work done together. • sometimes focuses more on “assets” -- like sharing documents and storing files (think traditional course mgt software for storing syllabi and course materials) • sometimes focuses more on “communications” -- like sharing discussions and ideas (think Yammer, or a discussion board)
  5. 5. And to organize it...
  6. 6. But Also... • the landscape for collaboration software is changing rapidly. • people like to declare things like “email is dead!” while most of us are still using them (especially slower to change organizations). • collaboration can be a challenging, expensive, and large problem to tackle, especially for a large and complex organization.
  7. 7. and that makes things particularly challenging for higher education.
  8. 8. What We Hear from Higher Ed
  9. 9. We Need collaboration! For stuff like... • an admissions process with outside reviewers • a research portal for publishing and finding research • an intranet for faculty and staff • course materials and communications • intradepartmental communications • connecting disparate campuses or campus organizations
  10. 10. but higher education is unique when it comes to collaboration solutions.
  11. 11. “ Collaboration is challenging in higher education because there are so many different types of projects. Admissions Staff Member Georgetown University ”
  12. 12. “ I see a deep-rooted resistance to change, maybe because we haven’t always been focused on realizing efficiency gains from technology. Board Member UC San Diego School of Law ”
  13. 13. “ Decision by committee usually means outdated software. Engineering Professor Southern Methodist University ”
  14. 14. “ Ledaership is moving toward a much more business-minded approach to course offerings. Lowered cost of delivery, higher customer base, and less revenue being derived from traditional tuition. Director of Non Degree Programs Johns Hopkins University ”
  15. 15. In Summary... • We collaborate in a LOT of different ways, and a lot of different places, in higher ed. • There’s a bit of a resistance to new solutions. • The bigger the decision, the less likely we are to be on “the cutting edge” • But we have an interest in figuring out new ways to add value - for students, faculty, and researchers.
  16. 16. How Open Source Helps
  17. 17. Open Source Allows Higher Ed to... • Create solutions for multiple needs, without running up licensing costs. • “Try Small Before you Buy Big.” • Integrate with Plugins, instead of reinventing googledocs or destroying someone’s “favorite tool.” • Create the potential for new value
  18. 18. What is Open Atrium?
  19. 19. Open Atrium is open source collaboration software used to build intranets, portals, & collaboration platforms for organizations.
  20. 20. Features!
  21. 21. Extensible Intranet • • • • • • Documents Events Discussions Multimedia Mobile Access Data Privacy
  22. 22. Social Collaboration Platform • • • • • • • Discussions Custom Dashboards Multimedia Events Calendar Activity Streams Notifications Social tools
  23. 23. Knowledge Management System • Document Management • Multimedia • Mobile Access • Data Privacy • Identity Management • Workflow • Tags & Taxonomies
  24. 24. Learning Management System • Document Management • Course Calendar • Multimedia • Learning Tools • Identity Management • Discussions
  25. 25. Building Blocks
  26. 26. Open Atrium 2 Building Blocks Open
  27. 27. 

Atrium
  28. 28. 

is
  29. 29. 

built
  30. 30. 

to
  31. 31. 

organize
  32. 32. 

people
  33. 33. 

and
  34. 34. 

content
  35. 35. 

in
  36. 36. 

ways
  37. 37. 

that
  38. 38. 

maximize
  39. 39. 

collaboration
  40. 40. 

without
  41. 41. 

sacrificing
  42. 42. 

data
  43. 43. 

security.
  44. 44. 

Like
  45. 45. 

a
  46. 46. 

filing
  47. 47. 

 cabinet
  48. 48. 

that
  49. 49. 

has
  50. 50. 

some
  51. 51. 

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  52. 52. 

locked
  53. 53. 

and
  54. 54. 

others
  55. 55. 

open,
  56. 56. 

OA
  57. 57. 

allows
  58. 58. 

granular
  59. 59. 

control
  60. 60. 

over
  61. 61. 

who
  62. 62. 

can
  63. 63. 

access
  64. 64. 

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  65. 65. 

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  66. 66. 

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  67. 67. 

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  68. 68. 

site. People Your OA site accommodates anyone from the anonymous internet user to collections of members on your site. MEMBER a
  69. 69. 

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  70. 70. 

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  71. 71. 

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  73. 73. 

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  74. 74. 

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  75. 75. 

spaces Structure Permissions Content OA lets you build the information architecture that meets the need of your content. Control who has access to what content from the individual member to multiple groups of users. Open Atrium ships with the following types of content: PUBLIC a
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  90. 90. 

pages,
  91. 91. 

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  92. 92. 

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  93. 93. 

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  94. 94. 

and
  95. 95. 

document
  96. 96. 

 management PRIVATE EVENTS GROUP SUB-SPACE a
  97. 97. 

collection
  98. 98. 

of
  99. 99. 

users
  100. 100. 

that
  101. 101. 

span
  102. 102. 

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  103. 103. 

related
  104. 104. 

purpose
  105. 105. 

across
  106. 106. 

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  107. 107. 

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  108. 108. 

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  109. 109. 

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  110. 110. 

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  111. 111. 

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  112. 112. 

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  156. 156. 

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but
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  164. 164. 

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  165. 165. 

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  166. 166. 

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  167. 167. 

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geolocation DISCUSSIONS forums,
  169. 169. 

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  170. 170. 

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  171. 171. 

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  172. 172. 

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  173. 173. 

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  174. 174. 

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  177. 177. 

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  178. 178. 

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  179. 179. 

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  180. 180. People Your OA site accommodates anyone from the anonymous internet user to collections of members on your site. MEMBER a
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  193. 193. 

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  201. 201. 

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  202. 202. 

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  203. 203. 

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  204. 204. 

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  207. 207. 

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  210. 210. 

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  211. 211. 

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  212. 212. 

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  213. 213. 

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  214. 214. 

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  215. 215. 

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  249. 249. 

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 conversations WORKTRACKER Monitor
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projects,
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milestones,
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  414. 414. 

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  415. 415. Open Atrium 2 Building Blocks Open
  416. 416. 

Atrium
  417. 417. 

is
  418. 418. 

built
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to
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organize
  421. 421. 

people
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and
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content
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in
  425. 425. 

ways
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that
  427. 427. 

maximize
  428. 428. 

collaboration
  429. 429. 

without
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sacrificing
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data
  432. 432. 

security.
  433. 433. 

Like
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a
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filing
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locked
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others
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open,
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OA
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 site's
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 conversations WORKTRACKER Monitor
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  1130. 1130. Give it a Try! • Open Atrium is an open source distribution of Drupal code. • It is free to download to anyone. (drupal.org/project/openatrium) • Installing the code from Drupal requires technical knowledge and an understanding of Drupal. • Less-technical teams can try out Open Atrium in a hosted environment, like on Pantheon. (getpantheon.com) • A developer team can help you use or customize it.
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  1212. 1212. 

space,
  1213. 1213. 

like
  1214. 1214. 

the
  1215. 1215. 

drawer
  1216. 1216. 

of
  1217. 1217. 

 your
  1218. 1218. 

filing
  1219. 1219. 

cabinet calendaring
  1220. 1220. 

with
  1221. 1221. 

iCal
  1222. 1222. 

 integration
  1223. 1223. 

and
  1224. 1224. 

geolocation MIXED-MODE forums,
  1225. 1225. 

discussion
  1226. 1226. 

posts,
  1227. 1227. 

 and
  1228. 1228. 

media
  1229. 1229. 

attachments
  1230. 1230. 

to
  1231. 1231. 

 conversations DISCUSSIONS the
  1232. 1232. 

top
  1233. 1233. 

level
  1234. 1234. 

space
  1235. 1235. 

is
  1236. 1236. 

public,
  1237. 1237. 

but
  1238. 1238. 

 with
  1239. 1239. 

many
  1240. 1240. 

private
  1241. 1241. 

areas
  1242. 1242. 

nested
  1243. 1243. 

 below where
  1244. 1244. 

your
  1245. 1245. 

content
  1246. 1246. 

actually
  1247. 1247. 

lives
  1248. 1248. 

on
  1249. 1249. 

 your
  1250. 1250. 

site,
  1251. 1251. 

like
  1252. 1252. 

the
  1253. 1253. 

file
  1254. 1254. 

folder
  1255. 1255. 

in
  1256. 1256. 

the
  1257. 1257. 

 drawer an
  1258. 1258. 

ad-hoc
  1259. 1259. 

collection
  1260. 1260. 

of
  1261. 1261. 

users
  1262. 1262. 

 specific
  1263. 1263. 

to
  1264. 1264. 

one
  1265. 1265. 

space EVENTS only
  1266. 1266. 

members
  1267. 1267. 

of
  1268. 1268. 

the
  1269. 1269. 

space
  1270. 1270. 

can
  1271. 1271. 

 access
  1272. 1272. 

the
  1273. 1273. 

content + SECTION TEAM document
  1274. 1274. 

pages,
  1275. 1275. 

wiki
  1276. 1276. 

pages,
  1277. 1277. 

 articles,
  1278. 1278. 

and
  1279. 1279. 

document
  1280. 1280. 

 management PRIVATE GROUP Atrium Docs & Videos DOCUMENTS SPACE MEMBER WORKTRACKER Monitor
  1281. 1281. 

projects,
  1282. 1282. 

milestones,
  1283. 1283. 

 and
  1284. 1284. 

deliverables A Case Study The
  1285. 1285. 

Acme
  1286. 1286. 

Company
  1287. 1287. 

took
  1288. 1288. 

the
  1289. 1289. 

building
  1290. 1290. 

blocks
  1291. 1291. 

of
  1292. 1292. 

the
  1293. 1293. 

OA
  1294. 1294. 

2
  1295. 1295. 

components
  1296. 1296. 

above
  1297. 1297. 

to
  1298. 1298. 

create
  1299. 1299. 

an
  1300. 1300. 

intranet
  1301. 1301. 

that
  1302. 1302. 

meets
  1303. 1303. 

their
  1304. 1304. 

content
  1305. 1305. 

creation,
  1306. 1306. 

 asset
  1307. 1307. 

storage,
  1308. 1308. 

collaboration,
  1309. 1309. 

and
  1310. 1310. 

security
  1311. 1311. 

needs.
  1312. 1312. 

 MEMBERS GROUP GROUP Employees Executives Registered users of the ACME INTRANET ACME's leadership with access to multiple spaces TEAM HR Department ACME's HR employees with access to multiple spaces Policy Writers Works on new policies in a restricted section docs.openatrium.com Within
  1313. 1313. 

a
  1314. 1314. 

section
  1315. 1315. 

 are
  1316. 1316. 

content
  1317. 1317. 

items Within a section SUB-SPACE HTML Pages Employee
  1318. 1318. 

Contracts Events SECTION SECTION Salary
  1319. 1319. 

Info SECTION New
  1320. 1320. 

Policy
  1321. 1321. 

Feedback
  1322. 1322. 

Forum Drafted
  1323. 1323. 

Company
  1324. 1324. 

Policies Discussions + SPACE + SPACE ACME HR SUB-SPACE Worktracker HR
  1325. 1325. 

Work
  1326. 1326. 

Space SECTION Benefits
  1327. 1327. 

Discussion
  1328. 1328. 

 Forum SECTION Employee
  1329. 1329. 

Benefits SUB-SPACE SECTION Company
  1330. 1330. 

Policies
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