Your SlideShare is downloading. ×
PURCHASING DEPARTMENT




                                    June 2, 2008
                              Request for Propo...
SECTION I

                          INFORMATION & INSTRUCTIONS

1.0   Submission Requirements:

1.1   The complete origin...
1.7    Request for Additional Information: Prior to the final selection, proposers may
       be required to submit additi...
b)       Conformance to cart specifications, warranties and ease of use
                      (30 points)
             c) ...
the provisions and requirements set forth and/or referenced in the RFP shall
       govern. However, the City of Savannah ...
business, at least 51% of the stock is owned by one or more women; and 2)
       whose daily business operations are manag...
SECTION II

                                   SCOPE OF WORK

2.0     Background: The City of Savannah is implementing a c...
2.1.6 Quality Control: The bidder shall utilize industry recognized standards and
      procedures to insure that a satisf...
industry standards to provide maximum stabilization. The color blending process
      shall result in the thorough homogen...
2.1.14 Additional Container Requirements: Each container shall be equipped with a
       minimum 5/8” diameter solid steel...
of the City and Sanitation Bureau accompanied by City Personnel, shall have
      access to container manufacturer’s recor...
13. Damage or failure to container or assemblies caused by any incompatibility of
           the container and the City’s ...
include each container’s RFID Tag, Serial Number, and Delivery location. The
      manufacturer shall provide the database...
SECTION III

                                    FEE PROPOSAL

                                       SECTION III

       ...
____________________________________________________________

Optional Hardware and Cost _________________________________...
The proposer certifies that:

(1)   No person shall be excluded from participation in, denied the benefit of, or
      oth...
PROPOSED SCHEDULE OF M/WBE PARTICIPATION

Name of Bidder/Proposer:                                                Bid No.
...
CONTRACTOR AFFIDAVIT AND AGREEMENT
                               Employment Eligibility Verification

By executing this a...
Section 01205

                                   CONTRACT BOND
                                    PERFORMANCE

       KN...
any person supplying the said Principal or any subcontractor with labor, material and
supplies used directly or indirectly...
be affixed.)

                                      Section 01210

                                   CONTRACT BOND
      ...
any person supplying the said Principal o any subcontractor with labor, material and
supplies used directly or indirectly ...
Upcoming SlideShare
Loading in...5
×

Recycling Carts.doc

291

Published on

Published in: Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
291
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
3
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Transcript of "Recycling Carts.doc"

  1. 1. PURCHASING DEPARTMENT June 2, 2008 Request for Proposals for Curbside Recycling Carts RFP#08.0097 Dear Proposer: The City of Savannah is now accepting proposals for provision and distribution of curbside recycling carts for the City of Savannah Sanitation Bureau. Instructions for preparation and submission of a proposal are contained in this package. A pre-proposal conference has been scheduled for June 24, 2008 at 2:00 p.m. in the Office of the Purchasing Director, third floor of City Hall. All proposals are due in the Office of the Purchasing Administrator, 3rd floor, City Hall, 2 East Bay Street, Savannah, Georgia 31401 (P.O. Box 1027, 31402) no later than 1:30 p.m. on July 1, 2008. The names of the respondents will be read at the public bid opening shortly thereafter. Thank you for your interest in doing business with the City of Savannah. Sincerely, Margaret H. Joyner Purchasing Director POST OFFICE BOX 1027 SAVANNAH, GEORGIA 31402 PHONE (912) 651-6425 FAX (912) 651-6855 WWW.SAVANNAHGA.GOV
  2. 2. SECTION I INFORMATION & INSTRUCTIONS 1.0 Submission Requirements: 1.1 The complete original proposal must be submitted in a sealed package and received in accordance with the instructions detailed in the cover letter. All proposals shall be marked Curbside Recycling Carts, RFP #08.0097. Proposers shall file all documents necessary to support their proposal and include them with their proposal. Proposers shall be responsible for the actual delivery of proposals during business hours to the address indicated in the cover letter. It shall not be sufficient to show that the proposal was mailed in time to be received before scheduled closing time. 1.2 Proposal Format: Proposals shall be submitted in the following format and include the following information. a) Compliance with detailed specifications with all exceptions noted. b) Delivery schedule and plan c) Costs per instructions in Section III signed by responsible party d) References from similar agencies who utilize the proposed cart e) References from agencies using the proposed RFID system f) Proposed Schedule of MWBE participation g) Warranty information h) RFID guarantees 1.3 It is the sole responsibility of the PROPOSER to assure that they have received the entire Request for Proposal. 1.4 Proposers will be notified in writing of any change in the specifications contained in this RFP. 1.5 No verbal or written information which is obtained other than through this RFP or its addenda shall be binding on the City of Savannah. No employee of the City of Savannah is authorized to interpret any portion of this RFP or give information as to the requirements of the RFP in addition to that contained in or amended to this written RFP document. 1.6 Right of Rejection and Clarification: The City of Savannah reserves the right to reject any and all proposals and to request clarification of information from any proposer. The City of Savannah is not obligated to enter into a contract on the basis of any proposal submitted in response to this document. Recycling Carts RFP 2
  3. 3. 1.7 Request for Additional Information: Prior to the final selection, proposers may be required to submit additional information which the City may deem necessary to further evaluate the proposer's qualifications. 1.8 Denial of Reimbursement: The City of Savannah will not reimburse proposers for any costs associated with the preparation and submittal of any proposal, or for any travel and/or per diem costs that are incurred. 1.9 Gratuity Prohibition: Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City of Savannah for the purpose of influencing consideration of this proposal. 1.10 Right of Withdrawal: A proposal may not be withdrawn before the expiration of ninety (90) days from the proposal due date. 1.11 Right of Negotiation: The City of Savannah reserves the right to negotiate with the selected proposer the exact terms and conditions of the contract. 1.12 Right of Rejection of Lowest Fee Proposal: The City of Savannah is under no obligation to award this project to the proposer offering the lowest fee proposal. Evaluation criteria included in this document shall be used in evaluating proposals. 1.13 Exceptions to the RFP: Proposers may find instances where they must take exception with certain requirements or specifications of the RFP. All exceptions shall be clearly identified, and written explanations shall include the scope of the exceptions, the ramifications of the exceptions for the City of Savannah, and a description of the advantage to be gained or disadvantages to be incurred by the City as a result of these exceptions. 1.14 Indemnification: Proposer, at its own expense and without exception, shall indemnify, defend and pay all damages, costs, expenses, including attorney fees, and otherwise hold harmless the City of Savannah, its employees, and agents, from any liability of any nature or kind in regard to the delivery of these services. 1.15 Rights to Submitted Material: All proposals, responses, inquiries, or correspondence relating to or in reference to this RFP, and all reports, charts, and other documentation submitted by proposers shall become the property of the City of Savannah when received. 1.16 Basis of Award: Proposals will be evaluated according to the following criteria and weight at a minimum: a) Proposer’s qualifications and experience, including support capabilities. (10 points) Recycling Carts RFP
  4. 4. b) Conformance to cart specifications, warranties and ease of use (30 points) c) Costs including Proposed RFID system and established long term pricing and guarantees (40 points) d) Delivery plan and schedule (10 points) e) MWBE participation (10 points) Proposals shall be evaluated by a Selection Committee. The Selection Committee may, at its option, request any or all proposers to provide sample carts for evaluation. 1.17 Copies: An original and four copies of the proposal and supporting documents must be submitted in response to the RFP. All responses must relate to the specifications as outlined. 1.18 Contacts: Proposers must submit proposals in accordance with the instructions contained in this RFP. All requested information must be submitted with the proposal. Instructions for preparation and submission of proposals are contained in this package. Questions regarding this request for proposal should be directed to: Peggy Joyner (912) 651-6427 email: pjoyner@savannahga.gov Technical Questions should be addressed to: Stephanie Cutter (912) 651-6579 email: scutter@savannahga.gov 1.19 Submittal of Qualifications: Proposers should submit experience and qualifications as described below. Additional information may be submitted as appropriate to further describe vendor and provide product capabilities. a) List of agencies for whom the proposer has supplied and delivered a similar number of carts, including contact names and phone numbers b) List of agencies utilizing proposed RFID system with contact names and phone numbers. b) Location and number of support personnel. 1.20 Contract: The contract between the City of Savannah and the contractor shall consist of (1) the Request for Proposal (RFP) and any amendments thereto , and (2) the proposal submitted by the contractor in response to the RFP. In the event of a conflict in language between the two documents referenced above, Recycling Carts RFP
  5. 5. the provisions and requirements set forth and/or referenced in the RFP shall govern. However, the City of Savannah reserves the right to clarify any contractual relationship in writing with the concurrence of the contractor, and such written clarification shall govern in case of conflict with the applicable requirements stated in the RFP or the contractor’s proposal. In all other matters not affected by the written clarifications, if any, the RFP shall govern. 1.21 Termination of Contract: The City of Savannah may cancel the contract at any time for breach of contractual obligations by providing the consultant with a written notice of such cancellation. Should the City of Savannah exercise its right to cancel the contract for such reasons, the cancellation shall become effective on the date as specified in the notice of cancellation sent to the contractor. 1.22 Compliance with Laws: In connection with the furnishing of supplies or performance of work under the contract, the Consultant agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable Federal and State laws, regulations, and executive orders to the extent that the same may be applicable and further agrees to insert the foregoing provision in all subcontracts awarded hereunder. Proposers certify that all equipment, services and or goods provided to the City of Savannah comply with the Department of Justice ADA Title III Regulations. 1.23 Minority/Women Business Enterprise (MWBE) Policy: It is the policy of the City to provide minority and women owned business enterprises with equal opportunity for participating in selling goods and services to the City of Savannah. Proposers are required to make AGood Faith Efforts@ to subcontract, where applicable, with or purchase supplies from MWBEs. The proposer shall keep records of such efforts that are adequate to permit a determination of compliance with this requirement. The City of Savannah has established a 6.5 % M/WBE goal for this project A "minority-owned business enterprise" is defined as a business concern that is (1) at least 51% owned, managed and controlled by one or more minority individuals, or, in the case of a publicly owned business, at least 51% of the stock is owned by one or more minority individuals; and (2) whose daily business operations are managed and directed by one or more of the minority owners, and is certified by a certifying entity or verified as such by the City of Savannah. The ownership interest must be real and continuous and not created solely to meet the minority business or minority contractor provisions of this Policy. A “woman-owned business enterprise” is defined as a business concern that is 1) at least 51% owned, managed, operated and controlled by one or more women who is not a member of a racial minority or in the case of publicly owned Recycling Carts RFP
  6. 6. business, at least 51% of the stock is owned by one or more women; and 2) whose daily business operations are managed and directed by one or more of the women owners and can be verified through certification. The ownership interest must be real, continuous, and not created solely to meet the women business or women contractor provisions of this Policy. The proposer shall also submit the attached notice of non-discrimination with their proposal and complete the participation schedule. 1.24 Performance Bond: Successful Proposer shall post a payment / performance bond, certified check or money order payable to the City in the amount of 100% of the bid price if awarded the purchase. Such bond(s) are due prior to contract execution as a guarantee that goods meet requirements of the contract including timely delivery, performance specifications and warranty requirements. Such bonds will also guarantee quality performance of services and timely payment of invoices to any subcontractors. Bonds must be submitted on the attached City of Savannah bond forms. 1.25 Employment Eligibility Verification: As required under Senate Bill 529 – “Georgia Security and Immigration Compliance Act” of 2006, O.C.G.A. Section 2, Article 3 13- 10-91, public employers, their contractors and subcontractors are required to verify the work eligibility of all newly hired employees through an electronic federal work authorization program. The Georgia Department of Labor has added a new Chapter 300-10-1, entitled "Public Employers, Their Contractors and Subcontractors Required to Verify New Employee Work Eligibility Through a Federal Work Authorization Program," to the Rules and Regulations of the State of Georgia. (See website: http://www.dol.state.ga.us/pdf/ rules/300_10_1.pdf.) The new rules designate the “Employment Eligibility Verification (EEV) Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security as the electronic federal work authorization program to be utilized for these purposes. The EEV/Basic Pilot Program can be accessed at: https://www.vis-dhs-com/EmployerRegistration. Recycling Carts RFP
  7. 7. SECTION II SCOPE OF WORK 2.0 Background: The City of Savannah is implementing a curbside recycling program which will begin January 2009. In order to implement the program the City will purchase 48,000 96- gallon curbside carts which will include RFID tags for the tracking of carts. 2.1 Curbside Carts: Proposer shall indicate conformance with the specifications by indicating yes or no in the space provided next to each specification. Exceptions must be detailed as an attachment: 2.1.1 Carts shall that meet ANSI Standard Z-245.60-1999 for universal dumping mechanisms. Containers shall be a black body color and yellow lid as approved by the City. ___ Yes ___ No ___ Exception (see attachment) 2.1.2 Parts Uniformity: All containers, lids, and related components shall be uniform in design, material and tolerance throughout the entire quantity of units furnished under this specification. ___ Yes ___ No ___ Exception (see attachment) 2.1.3 Training: The Contractor shall provide ongoing professional technical training to City personnel, as required, to enable the on-site and/or shop repair of containers. This training shall be provided to the City at no cost. ___ Yes ___ No ___ Exception (see attachment) 2.1.4 Material Substitution: The contractor shall not change, alter or substitute any materials or component parts used in the fabrication, manufacture, installation or assembly of the container without the express written approval of the Sanitation Director. Any container bodies, lids, wheels or component parts found to have been fabricated, manufactured, installed or assembled with unapproved, substitute materials or parts shall be considered non-compliant and subject to rejection by the City. ___ Yes ___ No ___ Exception (see attachment) 2.1.5 A complete manufacturer certified itemized list of all plastic components shall be provided by the bidder with the bid. The list shall include, for each item the type of resin and the manufacturer, material, including density, melt strength, flexural modulus, environmental stress cracking resistance, impact resistance and accelerated ultraviolet resistance. In addition, the bidder shall provide any testing data available that will establish the strength and durability of the container and its component parts under the conditions it will be exposed to in the City. All testing data shall cover the temperature range specified. ___ Yes ___ No ___ Exception (see attachment) Recycling Carts RFP
  8. 8. 2.1.6 Quality Control: The bidder shall utilize industry recognized standards and procedures to insure that a satisfactory level of quality control is maintained in all stages of the manufacturing and assembling process. Employees of the City, or agents acting on behalf of the City and accompanied by City personnel, shall have open access to all manufacturing facilities and areas in order to assure that proper quality control standards are being met and that the containers and their component parts are being manufactured in compliance with these specifications. ___ Yes ___ No ___ Exception (see attachment) 2.1.7 Any material variance between the container being bid and the specifications shall disqualify the container being bid. Determination of material variance shall be made on the basis of any deviation from the specifications that the Sanitation Director determines would negatively affect the durability, suitability, compatibility, wearability, stability, appearance, dimensions, or capacity, of the container. If it is demonstrated that any container bid would fail to meet warranty factors listed under the Section entitled “Warranty”, said container shall be disqualified from consideration. ___ Yes ___ No ___ Exception (see attachment) 2.1.8 Stability: The container, when empty shall be stable and not blow over in winds up to 38 MPH. The container shall be designed to be stable and self-balancing when in the upright position, whether loaded or unloaded, and with lid in either the closed or open position. Bidder shall provide documentation of wind tunnel testing. ___ Yes ___ No ___ Exception (see attachment) 2.1.9 Wearability: The container shall withstand wear in the intended application, including bottom wear and permanent deformation, from loading and unloading of solid waste. The bottom shall be protected from damage through the warranty period by wear pads or strips or other means designed to withstand abrasion and wear resulting from contact with asphalt, cement and other rough surfaces. Should the bottom fail during the warranty period, the contractor will provide the City at no charge a complete cart (replacement parts will not be acceptable). ___ Yes ___ No ___ Exception (see attachment) 2.1.10 Durability: All containers shall provide durability in hot and cold temperature environments with temperature extremes ranging from 0°F to 130°F under loading conditions of 200 pounds of ballast and in addition the container shall have a life expectancy of not less than ten years during which time the container and its component parts shall maintain their original strength, shape and appearance, be resistant to blows, kicks, squirrel and other rodent penetration, requiring no routine maintenance and, in general, be maintenance free. Any component hardware (excluding wheels, lids, frames or bars) that fail during the ten year warranty period shall be replaced with a complete and new container at no cost to the City. No partial replacement (i.e. replacement part) will be acceptable (excluding wheels). ___ Yes ___ No ___ Exception (see attachment) 2.1.11 Appearance: In order to stabilize the container against deleterious effects of ultraviolet radiation for a ten (10) year period, the container body, lid and all plastic components shall be prepared to be uniform in color so that the plastic material does not alter appreciably in normal use. Plastic resins utilized for the fabrication of the container body, lid, and component parts shall contain not less than 0.5 percent (one-half of one percent) of U.V. 531, or the approved equivalent, which has been incorporated into the material in accordance with Recycling Carts RFP
  9. 9. industry standards to provide maximum stabilization. The color blending process shall result in the thorough homogeneous distribution of the particles within the plastic material to assure that no mottled coloring or “windows” occur through which ultraviolet radiation could penetrate. The color shall remain constant from container to container for the entire quantity of units supplied. The color will be a standard color to be determined by the City. The interior surface of the container shall be smooth and free from crevices, recesses, projections or other obstructions where refuse could become entrapped or entangled. Interior surface and shape shall assure free and complete flow of solid waste contents from the container when in the dumping position established by the City of Savannah Sanitation Bureau. The exterior surface shall be smooth and uniform with no structures that could present a hazard or nuisance. ___ Yes ___ No ___ Exception (see attachment) 2.1.12 Dimensions: The cart shall have a capacity of 90- 110 gallons level full. The cart shall be capable of accommodating, without distortion, damage, or reduction in function or maneuverability, a load weighing up to 335 pounds, exclusive of the weight of the cart. HEIGHT (Cart Only) WIDTH WEIGHT (Assembled) 42” Min. – 46” Max. 26.6” Min. 35-55 lbs. Gripping Surface Diameter shall be maximum at top circular section, 28”. Gripping height shall be at approximately 24”from ground. Cart shall be generally circular (or oval) in shape so as to eliminate any potential hang up spots in the container bottom when automatic collection system is used. Flat sections are acceptable on all four sides but corners must be rounded. The distance between the midpoint of any flat section and the midpoint of the opposite flat section shall be 25” minimum. ___ Yes ___ No ___ Exception (see attachment) 2.1.13 Plastic Materials: Body and Lid: The body and lid of the cart shall each be formed as one piece respectively, from first quality medium or high density polyethylene from a nationally recognized brand supplier. Industry Standards for recycling trimmings and scrap from production runs of carts back into virgin resin during manufacturing are acceptable. Upon request, the bidder must provide the City of Savannah with certified letters from the plastic resin manufacturer verifying that each shipment of polyethylene resin used in the manufacturing of carts and component parts for the City of Savannah is first quality material, as specified. For vacuum molded, blow molded, or rotationally molded carts, wall thickness shall be: 1) body side, bottom and corner wall thickness shall not be less than 0.120 inch minimum, 0.145 inch average; 2) lid thickness for all carts shall not be less than 0.100 inch minimum, 0.120 inch average. Body side, bottom and corner wall thickness shall not be less than 0.175 inch minimum for injection molded carts, and not be less than 0.250 inch for foam injection molded carts. The City of Savannah shall determine the number and location of representative structurally significant points of measure to determine minimum thickness and to establish average thickness. ___ Yes ___ No ___ Exception (see attachment) Recycling Carts RFP
  10. 10. 2.1.14 Additional Container Requirements: Each container shall be equipped with a minimum 5/8” diameter solid steel cadmium plated (or equal) axle and two plastic blow molded wheels 9 ½” minimum diameter with 1.75 – 2 inch minimum tread width. The wheels and axle shall be positioned on the container to enable it to be pushed or pulled with little effort either when empty or when loaded up to and including the unit capacity. The wheels and axle shall be capable of bearing and transporting a fully loaded container on a level, sloped or stepped surface in two directions. The wheel and axle assembly shall be securely attached to the body of the container and shall not be capable of being removed by hand or with ordinary tools. Container must be provided with adequate foot fulcrum or tipping leverage point directly on an axle. ___ Yes ___ No ___ Exception (see attachment) 2.1.15 Marking: The container shall generally appear clean and free of markings. No exterior stickers other than usage instructions shall be placed upon the container by the bidder. Company names, logos and trade marks, shall be molded or hot- stamped onto the body of the container only and shall not be enhanced with color. The Contractor shall submit an example of all designs and markings for approval by the City. The City reserves the right to change, add or delete markings or their positions on the containers. ___ Yes ___ No ___ Exception (see attachment) 2.1.16 Serial Numbers: The body of each container shall be marked with a unique, sequential, six-digit, alpha- numeric serial number to identify the container as specified by the Sanitation Director. The serial number shall be permanently hot- stamped onto the container in numerals and letters no less than 1 inch in height, white in color, and be positioned to be readily seen and not more than 12 inches below the top lid of the container.. ___ Yes ___ No ___ Exception (see attachment) 2.1.17 City Identification: The cart lid shall include an information label that includes the City logo as specified within the attached graphic. The information label shall be permanently hot stamped or embossed on the top of the lid of each container. The City is providing a graphic as a separate attachment. The size of the graphic may be adjusted to fit the cart lid with approval of the City. The serial number and bar code shall be on the back of the cart with letters not less than 2 inches in height, white in color. The City would like to see pricing on both in-mold and hot stamp labeling for carts and will decide which to use at a later date. Please I ndicate the price differential per cart. ___ Yes ___ No ___ Exception (see attachment) 2.1.18 Instruction: A list of precautionary instructions and of materials that may not be placed in the container shall be hot-stamped or molded to the lid or the container body in a position readily visible when the container is being used. The wording and positioning of these precautionary instructions shall be subject to the Sanitation Director’s approval. ___ Yes ___ No ___ Exception (see attachment) 2.1.19 Raw Material Traceability: As further assurance of compliance with this material requirement, employees of the City, Sanitation Bureau or agents acting on behalf Recycling Carts RFP
  11. 11. of the City and Sanitation Bureau accompanied by City Personnel, shall have access to container manufacturer’s records to audit traceability of raw materials used in the molding manufacturing process of any and all parts included in assemblies delivered or to be delivered to the City. ___ Yes ___ No ___ Exception (see attachment) 2.1.20 Warranty: The Contractor (successful bidder) by submitting a bid, warrants as provided in this section, all materials and workmanship of the containers, including lids, hardware and all component parts against deficient or defective materials or workmanship, and against failure in normal and regular use for a period of one hundred and twenty (120) months after delivery. Any containers, lids, hardware or component parts that fail by reason of improper or inadequate materials, or defective workmanship shall result in the complete replacement of the entire unit. No individual replacement parts will be allowed. Failure due to insufficient resistance to weathering, penetration by squirrels and other rodents or from any cause other than negligent or abusive use, shall be deemed to be due to improper or inadequate materials or defective workmanship. Any containers, including the lid, hardware, and all component parts, that through normal and regular use do not continuously perform in the design and intended manner due to, but not limited to, the occurrence of one or more of the factors listed below, shall be considered to be defective in design, material and/or workmanship and shall be covered by the terms of this warranty: 1. Failure of the lid to prevent rainwater from entering the container when closed on the container body. 2. Failure of the lid and/or container body in insufficiently preventing penetration by squirrels or other rodents. 3. Damage to the container body, the lid, or any component parts through openingor closing the lid. 4. Failure of the lid hinge to remain fully functional and continually hold the lid in the originally designed and intended positions when either opened or closed. 5. Failure of the lid latch, if provided, to continuously function as originally designed and intended. 6. Failure of any metal components, to remain free of red rust and corrosion. 7. Failure of any portion of the bottom of the container body to remain impervious to damage or wear through normal use after repeated contact with rough and abrasive surfaces. 8. Failure of any plastic component to be resistant to damage in the event of contact with any common household or residential products/chemicals other than those listed by the Contractor. 9. Failure of the rubber tires to remain in place and fully serviceable, as designed. 10. Failure of the container body, lid hardware or any component parts to maintain their original shape. 11. Failure of the wheels to provide continuous easy mobility, as originally designed or intended. 12. Failure of any container, container body, lid, wheels or other component part to conform to the minimum standards specified herein (e.g. failure to use only first quality, high density resin). Recycling Carts RFP
  12. 12. 13. Damage or failure to container or assemblies caused by any incompatibility of the container and the City’s hydraulic dumping units for automated or semi- automated refuse trucks. The City of Savannah will require a 100% payment and performance bond to cover the initial delivery and rollout of carts. After the initial year, the proposer shall provide a $500,000 payment and performance bond to cover the warranty period. The bond shall include coverage of the RFID system. ___ Yes ___ No ___ Exception (see attachment) 2.1.21 Pricing: Pricing shall include all peripheral costs including, but not limited to, a ten year full replacement warranty, transportation, training and technical assistance, and all markings specified therein. ___ Yes ___ No ___ Exception (see attachment) 2.1.22 Containers purchased under this contract must be compatible with existing cart lifting equipment currently being used on the City’s fleet as well as automated cart lifters. Also, carts purchased under this contract must be visually and functionally compatible with existing carts. ___ Yes ___ No ___ Exception (see attachment) 2.1.23 The City reserves the right to require any or all bidders to provide up to four carts for evaluation upon request. ___ Yes ___ No ___ Exception (see attachment) 2.1.24 Each bidder shall submit a list of all municipal clients that have purchased the size cart specified for the last 10 years. ___ Yes ___ No ___ Exception (see attachment) 2.2 RFID INTEGRATION: The City of Savannah is considering the use of RFID tags to generate feedback on participation rates and perhaps in the future be used as part of an incentive program. 2.2.1 Please provide a separate price on the price proposal page to equip each container with an Ultra High Frequency RFID tag, installed into the cart body (with no exposure to the outside elements) along with a Serial Number and associated Bar Code that is branded on the front of each container. Adhesive or Sticker RFID tags and Bar Codes will not be acceptable. To avoid interference with the containers contents / materials, RFID tags placed inside of the container are unacceptable. ___ Yes ___ No ___ Exception (see attachment) 2.2.2 RFID Tag and Bar Code Association: RFID pricing shall include a database which provides an association between each container’s RFID Tag, Serial Number, Bar Code and delivery address. It is the cart manufacturer’s responsibility to provide the data base in a format usable and updateable by the City of Savannah that includes the association information. The data base must Recycling Carts RFP
  13. 13. include each container’s RFID Tag, Serial Number, and Delivery location. The manufacturer shall provide the database to the City of Savannah upon completion of the delivery of all curbside recycling containers. ___ Yes ___ No ___ Exception (see attachment) 2.2.3 Software and Hardware: RFID pricing section shall include all software and hardware necessary to collect data as recyclable materials are collected on the route and to support future cart purchases, delivery and repair data. Detail shall be provided as to the exact equipment required, its capabilities, i.e., range, and optional equipment the City may want to consider. Cost for maintenance and software upgrades must be detailed and cart manufacturer must provide guarantee of availability and pricing guarantees for the life of the carts. ___ Yes ___ No ___ Exception (see attachment) 2.2.4 References: References shall be provided from cart manufacturer’s customers who are utilizing the proposed RFID system and information provided as to the number of years the system has been utilized. ___ Yes ___ No ___ Exception (see attachment) 2.3 DELIVERY 2.3.1 The City anticipates collecting recyclable materials beginning January 1, 2009. The cart manufacturer shall be responsible for assembly and delivery of 48,000 carts to individual households. ___ Yes ___ No ___ Exception (see attachment) 2.3.2 Schedule: Cart manufacturer shall provide a schedule for delivery of all carts with the understanding that the City desires the shortest possible schedule so that carts will not be misused prior to the start of the recycling program. Under no circumstances shall cart manufacturer begin delivery prior to November 1, 2008. ___ Yes ___ No ___ Exception (see attachment) 2.3.3 Cart Delivery and Cart Serial Number: Regardless of whether the RFID system is selected, the City shall require a database with the serial number and physical address of each cart which the manufacturer has delivered. ___ Yes ___ No ___ Exception (see attachment) Recycling Carts RFP
  14. 14. SECTION III FEE PROPOSAL SECTION III FEE PROPOSAL I have read and understand the requirements of this request for proposal RFP 08.0097 and agree to provide the required services in accordance with this proposal and all attachments, exhibits, etc. Carts per specs with no barcode or RFID Item Description Quantity Mfr/ Model Unit Price Total Price 1 Curbside Recycling Carts per specifications 48,000 ea including assembly and delivery Unit cost for additional carts without delivery but including freight? _________________ How long will you guarantee this price? _______________________ Carts with Barcodes only Item Description Quantity Mfr/ Model Unit Price Total Price 1 Curbside Recycling Carts per specifications 48,000 ea including assembly and delivery Unit cost for additional carts without delivery but including freight? _________________ How long will you guarantee this price? _______________________ Additional Hardware and software required for reading barcode (detail unit price) ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ Carts with RFID Tags and Barcodes Item Description Quantity Mfr/ Model Unit Price Total Price 1 Curbside Recycling Carts per specifications 48,000 ea including assembly and delivery Unit cost for additional carts without delivery but including freight? _________________ How long will you guarantee this price? _______________________ RFID System Additional Hardware required (detail unit price and what is needed per truck) ____________________________________________________________ ____________________________________________________________ Recycling Carts RFP
  15. 15. ____________________________________________________________ Optional Hardware and Cost ___________________________________________ Address maintenance and guarantees of all hardware items including handhelds: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________ Software: Detail initial cost of software: ________________________________ Indicate annual cost of software maintenance and upgrades for life of carts_______________________________________________________________ The City desires that the cart manufacturer guarantee the software and RFID tag availability for the life of the cart. Please provide assurances that the cart manufacturer agrees___________________________________________________ _____________________________________________________________________ _____________________________________________________________________ ____________________________________________________________________________ ________________________________________________________________ ______________________________________________________________________ SUBMITTED BY: __________________________________________ PROPOSER: __________________________________________ SIGNED: __________________________________________ NAME (PRINT): __________________________________________ ADDRESS: __________________________________________ CITY/STATE: _____________________________ZIP__________ TELEPHONE: (___________)_________________ Area Code FAX: (___________)_________________ Area Code INDICATE MINORITY OWNERSHIP STATUS OF BIDDER (FOR STATISTICAL PURPOSES ONLY): CHECK ONE: ______ NON-MINORITY OWNED ______ ASIAN AMERICAN ______ AFRICAN AMERICAN ______ AMERICAN INDIAN ______ HISPANIC ______ OTHER MINORITY ______ WOMAN NON-DISCRIMINATION STATEMENT Recycling Carts RFP
  16. 16. The proposer certifies that: (1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any bid submitted to the City of Savannah or the performance of any contract resulting therefrom; (2) That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, and women; (3) In connection herewith, We acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company; (4) That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption; (5) That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and; (6) That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of contract entitling the City of Savannah to declare the contract in default and to exercise any and all applicable rights and remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract. ___________________________________ _________________________ Signature Title Recycling Carts RFP
  17. 17. PROPOSED SCHEDULE OF M/WBE PARTICIPATION Name of Bidder/Proposer: Bid No. Project Title: Total Bid Amount $ Name of Address Type of Work Subcontract MBE/ M/WBE Sub-Contracted Value WBE Participant Status $ $ $ $ MBE Participation Value: % $ Women Participation Total Value: % $ The undersigned will enter into a formal agreement with the M/WBE Subcontractors/Proposers identified herein for work listed in this schedule conditioned upon executing of a contract with the Mayor and Aldermen of the City of Savannah. Joint Venture Disclosure If the proposer is a joint venture, please describe below the nature of the joint venture and level of work and financial participation to be provided by the Minority/Female joint venture firm. Joint Venture Firms Level of Work Financial Participation Signature: ___________________________________________________ Title: ___________________________________________________ Note: The Minority/Woman-Owned Business Office is available to identify qualified MWBE’s. Please contact the Office at (912) 651-3653. This form may be copied as needed. The City of Savannah has also posted a list of registered M/WBE’s on its website @ www.savannahga.gov. 17
  18. 18. CONTRACTOR AFFIDAVIT AND AGREEMENT Employment Eligibility Verification By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10- 91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Savannah has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Savannah, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Savannah at the time the subcontractor(s) is retained to perform such service. EEV / Basic Pilot Program* User Identification Number BY: Contractor Name Date Signature of Authorized Officer or Agent Printed Name of Authorized Officer or Agent Title of Authorized Officer or Agent of Contractor *As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV I Basic Pilot Program" operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA). ********** By signing below, the Contractor certifies that their firm has less than 100 employees which makes them exempt from O.C.G.A. 13-10-91. Contractor Name Date Signature of Authorized Officer or Agent Printed Name of Authorized Officer or Agent 18
  19. 19. Section 01205 CONTRACT BOND PERFORMANCE KNOW ALL MEN BY THESE PRESENTS, that we, , (hereinafter called Principal), and ,a surety company duly qualified and authorized under the laws of the State of Georgia to act as Surety on bonds (hereinafter called the Surety) are held and firmly bound unto THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, a municipal corporation created and existing under the laws of the State of Georgia (hereinafter called the Owner) in the penal sum of Dollars ($ ) lawful money of the United States of America, to be paid to THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, a municipal corporation as aforesaid, for the payment whereof well and truly to be made we do bind ourselves, our respective executors, administrators, successors and assigns, jointly and severally, firmly by these presents. SIGNED, SEALED AND DELIVERED this day of 20 , A.D. NOW THEREFORE, the condition of this obligation is such that whereas the said has entered into that certain contract with THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH for the , a copy of said contract being attached hereto and made a part hereof the same as if set forth fully herein. NOW THEREFORE, if the above bonded Principal and the said SURETY, , shall in all respects faithfully and fully perform the terms and conditions of the said contract on their part and shall pay to THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, all costs, expenses, damages, and injuries sustained by said Owner by reason of any failure on the part of the said Principal to fully perform said contract and shall indemnify and save harmless the Owner from any and all liability of any nature, kind and character which may be incurred in the performance or fulfillment of such contract or other such liability resulting from negligence or otherwise on the part of such kind, character and description which may be incurred by the Owner in making good any and every default which may exist on the part of the Principal in connection with the performance of said contract, and further shall promptly make payments to all persons supplying the said Principal or any subcontractor labor, materials and supplies used directly or indirectly by said Principal or any subcontractors in the prosecution of the work provided for in said contract; then this obligation shall become null and void; else to remain in full force and effect. Any failure or default on the part of the Principal in the payment of any lawful claim or 19
  20. 20. any person supplying the said Principal or any subcontractor with labor, material and supplies used directly or indirectly as aforesaid in the prosecution of the work provided for in said contract, shall give such person a direct right of action against the Principal and Surety under this obligation; provided, however, that no suit, action or proceeding by reason of any default whatever shall be brought on this bond after one year from the date on which final payment under the contract falls due. It is further covenanted and agreed that any alterations or additions made under said contract or in the work to be performed thereunder or the granting of any extension of time for the performance of the contract or any other forbearance by or on the part of either the Owner or the Principal shall not in any way release the Principal and Surety, or either of them, their executors, administrators, successors, or assigns, from any liability hereunder. Notice to the Surety of such alterations, extensions, or forbearance is hereby expressly waived. This obligation shall remain in full force and effect until the full performance of all covenants, terms and conditions herein stipulated. IN WITNESS WHEREOF, the said , as Principal, has caused these presents to be executed by its proper offices and its corporate seal hereunto affixed, and the said , as Surety, has caused these presents to be signed in its name by its attorney in fact, under its corporate seal, this day of , 20 . SIGNED, SEALED AND DELIVERED in the presence of: (SEAL) PRINCIPAL BY: ATTEST: As to the Principal Surety BY: (SEAL) Its Attorney in Fact BY: As to the Surety Attorney in Fact/Georgia Resident Agent (If a corporation, a raised corporate seal must 20
  21. 21. be affixed.) Section 01210 CONTRACT BOND PAYMENT KNOW ALL MEN BY THESE PRESENTS, that we, , (hereinafter called Principal), and ,a surety company duly qualified and authorized under the laws of the State of Georgia to act as Surety on bonds (hereinafter called the Surety) are held and firmly bound unto THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, a municipal corporation created and existing under the laws of the State of Georgia (hereinafter called the Owner) in the penal sum of Dollars ($ ) lawful money of the United States of America, to be paid to THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, a municipal corporation as aforesaid, for the payment whereof well and truly to be made we do bind ourselves, our respective executors, administrators, successors and assigns, jointly and severally, firmly by these presents. SIGNED, SEALED AND DELIVERED this day of 20 , A.D. NOW THEREFORE, the condition of this obligation is such that whereas the said has entered into that certain contract with THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH for the , a copy of said contract being attached hereto and made a part hereof the same as if set forth fully herein. NOW THEREFORE, if the above bonded Principal and the said SURETY, , shall in all respects faithfully and fully perform the terms and conditions of the said contract on their part and shall pay to THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, all costs, expenses, damages, and injuries sustained by said Owner by reason of any failure on the part of the said Principal to fully perform said contract and shall indemnify and save harmless the Owner from any and all liability of any nature, kind and character which may be incurred in the performance or fulfillment of such contract or other such liability resulting from negligence or otherwise on the part of such kind, character and description which may be incurred by the Owner in making good any and every default which may exist on the part of the Principal in connection with the performance of said contract, and further shall promptly make payments to all persons supplying the said Principal or any subcontractor labor, materials and supplies used directly or indirectly by said Principal or any subcontractors in the prosecution of the work provided for in said contract; then this obligation shall become null and void; else to remain in full force and effect. Any failure or default on the part of the Principal in the payment of any lawful claim or 21
  22. 22. any person supplying the said Principal o any subcontractor with labor, material and supplies used directly or indirectly as aforesaid in the prosecution of the work provided for in said contract, shall give such person a direct right of action against the Principal and Surety under this obligation; provided, however, that no suit, action or proceeding by reason of any default whatever shall be brought on this bond after one year from the date on which final payment under the contract falls due. It is further covenanted and agreed that any alterations or additions made under said contract or in the work to be performed thereunder or the granting of any extension of time for the performance of the contract or any other forbearance by or on the part of either the Owner or the Principal shall not in any way release the Principal and Surety, or either of them, their executors, administrators, successors, or assigns, from any liability hereunder. Notice to the Surety of such alterations, extensions, or forbearance is hereby expressly waived. This obligation shall remain in full force and effect until the full performance of all covenants, terms and conditions herein stipulated. IN WITNESS WHEREOF, the said , as Principal, has caused these presents to be executed by its proper offices and its corporate seal hereunto affixed, and the said , as Surety, has caused these presents to be signed in its name by its attorney in fact, under its corporate seal, this day of , 20 . SIGNED, SEALED AND DELIVERED in the presence of: (SEAL) PRINCIPAL BY: ATTEST: As to the Principal Surety BY: (SEAL) Its Attorney in Fact BY: As to the Surety Attorney in Fact/Georgia Resident Agent (If a corporation, a raised corporate seal must be affixed.) Recycling Carts RFP

×