On October 23rd, 2014, we updated our
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For healthcare organizations, RFID is the next inevitable step towards the new generation
healthcare services operations and it is set to provide new efficiencies, improved services,
enhanced healthcare workflow and increased patient care for organizations seeking
“Alvin RFID and Wireless Software Platform for Healthcare” is the innovative and new
generation patient / object / asset identification and tracking solution specifically
designed to integrate with existing Hospital Information Systems (HIS).
As the pioneer for developing first-in-the-industry and best-of-the-breed RFID software
solutions, Alvin Systems provides multi-facet solutions for healthcare and pharmaceutical
industries. This document deliberately focuses on Alvin Systems’ leading RFID solutions
for hospitals and healthcare service providers, and do not go into details of technical
Alvin RFID Solutions for Healthcare Service Providers have been designed to support real-
world use-cases, including the following:
- Positive patient identification and real-time information system based on “Smart
- Medical Item / Asset identification and tracking
- Specimen collection/identification and matching with patient
o Smart Blood Transfusion identification and management
o Medication identification and administration
o Tracking and management of mobile medical assets
- Temperature monitoring of sensitive items such as blood, laboratory items, vials,
- Real-time and accurate identification and information system
- Increased productivity, enhanced healthcare workflow
- Reduced error-prone, paper-bound administrative processes
- Prevented patient identity mix-ups and medication errors
- Intelligent identification and administration of specimen, blood, assets and
- Increased patient care and satisfaction
- Overall, significantly enhanced services and cost savings
As the worlds first developer of RFID-enabled Pocket PC Healthcare software platform on
the “Microsoft .NET” technologies, Alvin Systems has the edge in RFID experience,
technicality and comprehensiveness of the solution set.
RFID is the catalyst for new efficiencies and enhanced services for healthcare service
providers. Alvin Systems - with its technical leadership and strong partner base - is set to
empower forward-thinking organizations with comprehensive, new-generation, easy-to-
deploy and future-proof RFID-based healthcare solutions.
RFID-Enabled Patient Identification and
What is an RFID-Wristband? – A wristband embedded with an RFID tag (microchip and
antenna), RFID wristbands provide storage and wireless read/write capability of patient
information for positive patient identification and streamlined operations.
“Alvin RFID Enabled Patient Identification and Information System” uniquely provides
healthcare organization with improved services and increased efficiencies by replacing time-
consuming and error-prone manual processes with a seamless real-time wireless information
Upon admission, patients are issued with RFID wristbands with patient’s information and
medical record number (MRN) encoded on the RFID chip. RFID printer encodes the
information on the RFID chip and also prints human-readable information on the wristband.
Hospital personnel can identify patients simply by waving their RFID enabled Pocket-PCs or
Tablet-PCs over patient’s RFID wristband and instantaneously bring up detailed patient
RFID-Enabled Pocket PC information- such as problems, past monitored information (E.g. Temperature, Blood
pressure), lab results, medication list, allergy list… - from a central database over a wireless
Alvin solutions change the way doctors and nurses interact with patients by empowering them
to quickly identify a patient and, retrieve, review and update patients’ medical information
right from the bedside.
Medical staff do not have to return to nursing station to obtain patient data, which is of
paramount importance in emergency treatment, because with the RFID enabled patient
information system medical staff can gain access to patient records more instantly.
Nurse ward operations are revolutionized as never before. Nurses,
equipped with mobile RFID terminals, can visit and identify patients
with their RFID wristbands which can be scanned when the lights
are turned off or through clothing and bedcovers, thereby causing
no patient disruption. Upon identifying the patient, detailed patient
information as well as the specific tasks and medication information
for the current patient visit is retrieved and displayed from the
central database over a wireless connection. When the nurse
finishes her tasks such as giving the correct medicines or recording
temperature of the patient as specified in her mobile terminal, she
RFID Wristband Printer
simply updates the corresponding screen and saves the information
to the central database. If there is no wireless connection, the
mobile terminal stores the visited patient’s updated status
information on its local cache and updates the central database
when the nurse returns to ward’s nursing station where there is a
Traditionally, while visiting patients, nurses take notes on paper and
re-enter them using a computer at nursing station. RFID and
wireless enabled mobile terminals replaces this error-prone and
labor-intensive paper-bound system with a real-time, new-
generation wireless system, thus, doctors and administrators can
monitor conditions of patients and nursing activities in real-time.
Doctors, equipped with RFID enabled large-screen Tablet-PCs, can quickly identify a patient,
retrieve comprehensive medical records, review patient’s recovery status, check past medical
logs which have been recorded by nurses via their RFID mobile terminals.
The benefits that are stemmed from RFID enabled patient identification is evident can be
reaped today by forward-thinking healthcare organizations:
- Real-time and accurate medical data platform
- Prevented patient identity mix-up and medication errors
- Increased patient satisfaction
- Fast patient data gathering in emergency cases
RFID Enabled Tablet PC - Seamless identification and matching of specimens or transfusion to correct patient
- Reduced surgical site errors- Right patient, Right surgical site, Right procedure
- Patient charging
- Increased productivity, enhanced healthcare workflow and significant cost
RFID Enabled Patient Identification and
Information System Demonstration
This demonstration focuses on nurse ward operations and showcases the basic demonstration
of RFID enabled patient identification and real-time information management in
synchronization with a central database over a wireless connection.
1. Nurses, equipped with RFID-enabled Pocket PCs and Alvin Healthcare Software
platform, can be provided with numerous features depending on hospital’s custom
needs such as an real-time hospital information portal.
2. By clicking the “SCAN” button (Figure 1), nurse can easily identify a patient by
bringing the terminal close to patient’s wristband. RFID wristbands can be identified
in dark and through clothing or human body.
3. Upon identifying the unique patient ID, the detailed patient information is
automatically retrieved from the central database and displayed on Pocket PC screen.
4. Nurse can retrieve even more detailed information by clicking “Info” buttons for
respective information. For example, in the case of emergency, by clicking the
“Doctor Info” button, current contact info and location of patient’s doctor can be
(Figure 2) (Figure 3)
5. By clicking “Tasks” button (Figure 2), the nurse is presented with the tasks retrieved
from a central database for the respective ward and patient. (Figure 3) Upon
completing the tasks for the current patient visit - such as recording temperature and
giving the specified medicines - nurse updates the Tasks screen and by clicking
“Save” button, all updates are instantly saved in central database. Thereby,
administrators and doctors can monitor the current nursing activities and patient
conditions in real-time from their computers.
Medical Item / Asset Identification and Tracking
Medication & Asset Management:
Management of medicines and medical items is challenging in many respects for many
hospitals. With intuitive RFID enabled check-in and check-outs or RFID enabled cabinet
compartments, keeping track of inventory can be automated simply by identifying and
logging items as they are removed or returned by whom and at what time. Particularly, by
affixing medical items and supplies with RFID tags, administrative monitoring can be
automated for inventory management, quality assurance, shelf life management and access
Identification and tracking of larger items and assets such as mobile electronic medical
equipment or wheel chairs can also be achieved by installing a specifically designed long-
range RFID infrastructure at critical access points, such as surgery room doors.
Specimen, Blood Samples and Transfusion Management:
Affixing vials, blood sample tubes and plastic containers with specifically designed RFID
tags, enables healthcare organizations to achieve significant reductions in administration
time and prevent errors, both during sampling and laboratory processing.
With an RFID enabled sample management process, the doctor or nurse taking the patient
sample enters the patient information into a hand-held RFID device or scans the patient’s
RFID wristband at the start of the sampling process. This data along with other data is
stored on the patient’s or donator’s RFID tagged sample or blood container and later can be
identified by any RFID reader enabling error-free fully automated process.
Laboratory item identification and management:
By leveraging RFID, medical laboratories can achieve phenomenal efficiencies in identifying,
tracking and management of laboratorial items such as test tubes containing patient
samples. Test tubes affixed with small RFID tags containing unique IDs can be used for
locating individual ones among the hundreds in the lab at any given time simply by waving
the mobile RFID reader through the test tubes. Upon identification, detailed information can
be retrieved from a central database enabling hassle-free laboratory item and inventory
Staff and Surgical Garment Inventory Management:
In medical organizations management of vast number of garment inventory is problematic
and resource consuming- staff uniforms, surgical garment, sheets and bed covers, just to
name a few. Affixing specifically designed permanent RFID tags to garments can automate
tracking and tracing the overall garment inventory in laundry processing, increase quality
control and provide significant productivity enhancements.
RFID-Sensor Based Temperature Monitoring
Low-cost RFID-Sensor technology empowers healthcare organizations to identify and
monitor the temperature of sensitive medical items and processes, such as;
- Blood temperature monitoring and identification
- Specimen temperature monitoring and identification
- Micro-biological laboratory operations
- Sensitive pharmaceuticals
Paper thin, reusable, temperature - Organ handling and transplantation
monitoring RFID-Sensor tags from
KSW Microtec Reusable, low-cost, paper-thin temperature monitoring RFID-Sensor tags – when attached
to temperature sensitive medical objects- monitor the environment temperature at
predefined intervals and saves the recorded temperature values in its memory. When
scanned with an RFID reader, medical staff can automatically identify and pinpoint whether
the sensitive medical object has been exposed to unacceptable temperatures and at what
durations. This empowerment enables healthcare organizations to enhance the quality of
services, pinpoint spoiled items easily, prevent medical errors and better calculate the shelf
life of medical items.
Alvin Systems offers healthcare organizations with unique and customizable RFID-
RFID-Sensor tags from KSW Microtec Temperature monitoring solutions with the leading RFID-Sensor tags from KSW-Microtec
and Alien Technology.
For more information
Regardless of your needs with respect to RFID, Alvin Systems can provide a flexible
and customized solution. For more information, please e-mail us at
Visit us at www.alvinsystems.com
About Alvin Systems
Alvin Systems provides innovative software solutions and services that empower
businesses and service providers to achieve competitive advantage from new-
generation Radio Frequency Identification (RFID) and wireless technologies.
Being at the forefront of wireless revolution, Alvin Systems has been an early
adopter, developer and provider of emerging technologies and standards that
comprise; UHF-HF Radio Frequency Identification (RFID), Near field
communication(NFC), EPC Global Network , wireless software solutions over
cellular/802.11 networks and wireless-wireline convergence solutions.
As the developer of first-in-the-industry software solutions, Alvin systems delivers best-
of-breed, innovative and cost-effective software solutions tailored to your business
needs with its RFID software platforms for multiple RFID technologies and its wireless
software platforms- and help you unleash the full potential of your business.
Alvin Bilisim Sistemleri Sanayi ve Ticaret Ltd. Sti.
Yas Sok. Kumru Sevgili Sitesi
No:3 B Blok Da:6
81110 Bostanci Istanbul, Turkey
Tel: +90 216 445 7896
Fax: +90 216 362 5873