Share Point Project Management 2.0


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web 2.0
Project Management 2.0

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Share Point Project Management 2.0

  1. 1. <ul><li>Presented By </li></ul><ul><li>Peter Ward </li></ul><ul><li>Business Collaboration Manager , InterDyn </li></ul><ul><li>July 10th 2008 </li></ul>
  2. 2. <ul><li>Thank you for attending this web X </li></ul><ul><li>The conference call dial in will be put on mute for the presentation </li></ul><ul><li>Q&A – We will have time at the end of the presentation for questions </li></ul><ul><li>A copy of the presentation is on my blog: </li></ul>
  3. 3. <ul><li>What is web 2.0? </li></ul><ul><li>What is project management 2.0? </li></ul><ul><li>Compare and contrast with current (old) project management approaches </li></ul><ul><li>Why project management 2.0 fails </li></ul><ul><li>Project management 2.0 challenges </li></ul><ul><li>SharePoint and project management 2.0 </li></ul><ul><li>Session Review </li></ul>
  4. 4. <ul><li>Document libraries- </li></ul><ul><ul><li>Workflow </li></ul></ul><ul><ul><li>Drag and drop features </li></ul></ul><ul><ul><li>Recycle bins </li></ul></ul><ul><ul><li>Version history </li></ul></ul><ul><li>Issue tracking </li></ul><ul><li>Email searches </li></ul><ul><li>Wikis </li></ul><ul><li>Gantt charts </li></ul><ul><li>Integration Outlook </li></ul><ul><ul><li>Calendar </li></ul></ul><ul><ul><li>RSS Feeds </li></ul></ul><ul><ul><li>Off Line documents </li></ul></ul>
  5. 5. <ul><li>Structure the flow of the information: </li></ul><ul><ul><li>Workflow </li></ul></ul><ul><ul><li>Issue tracking </li></ul></ul><ul><li>Reducing interruptions: </li></ul><ul><ul><li>Structure the timeliness of the information flow </li></ul></ul><ul><ul><li>Wikis </li></ul></ul><ul><li>Gantt charts </li></ul><ul><li>Understand how a project works? </li></ul><ul><ul><li>What information is involved? </li></ul></ul>
  6. 6. IT Department Internal Customer Project:- portal migration
  7. 7. Pain Points Spends too much time following up on projects and issues- She just wants the project done, not too bothered about the inner working of the project Desire : A single place to track information and bugs found. Fed up with the spreadsheet approach Solution : SharePoint issue tracker
  8. 8. Pain Points Spends a lot of time in meetings, reporting to senior management Too many emails, which are unrelated to him Not always 100% up to date on the project status or workload of team His desire Wants project related information structured and searchable. Less clicks to find information Easy report writing Solution :SharePoint integrating with Outlook and one place to look
  9. 9. Pain Points Spread on many projects Too many emails, asking for information His desire Emails searched in SharePoint Solution :SharePoint integration with emails
  10. 10. Pain Points Out of the office, not in front of a PC Desire : Have information pushed to his Blackberry Solution : SharePoint Blackberry integration
  11. 11. <ul><ul><li>Bottom line:- Create an extra 30 minutes a day for yourself </li></ul></ul><ul><ul><li>Better personal, team and client facing performance </li></ul></ul><ul><ul><li>What would you do with an extra 30 minutes a day? </li></ul></ul><ul><ul><li>SharePoint if implemented correctly: </li></ul></ul><ul><ul><ul><li>Make the 6 day week 5 days. </li></ul></ul></ul><ul><ul><ul><li>The work ends at 6. </li></ul></ul></ul><ul><ul><ul><li>A feeling of in control. </li></ul></ul></ul>
  12. 12. <ul><li>Project Management 2.0 Quick Start Program </li></ul><ul><ul><li>Information architecture your projects and team sites </li></ul></ul><ul><ul><li>Implement security </li></ul></ul><ul><ul><li>End user training project managers </li></ul></ul><ul><ul><li>End user coaching </li></ul></ul><ul><ul><li>Optional–Hosted solution…. </li></ul></ul>
  13. 13. <ul><li>SharePoint has a self service model </li></ul><ul><li>Do you need SharePoint for project management? </li></ul><ul><li>Ask yourself ‘ What is your almost certain predictable future with your organization’s projects?’ </li></ul><ul><ul><li>More projects? </li></ul></ul><ul><ul><li>Less resources </li></ul></ul><ul><ul><li>Greater demands from the business on performance </li></ul></ul><ul><ul><li>Shorter time frames </li></ul></ul><ul><li>Why InterDyn? Why not internal resources? </li></ul><ul><ul><li>Deploy right 1 st time </li></ul></ul><ul><ul><li>Try to do it? </li></ul></ul><ul><ul><li>Do internal resources have the availability to focus on the deployment. More than a web file storage site </li></ul></ul><ul><ul><li>Can the business wait? </li></ul></ul><ul><li>This is a major win in any organization- to take you to the next level. </li></ul>
  14. 14. Peter Ward Business Collaboration Manager E: [email_address] P: 212-502-3937 W: B: