Share Point Project Management

Presented By: Peter Ward

December 12th, 2007

Planning User Acceptance Workflow Enterprise Information Processes Web 2.0 Office 2007

Thank you for attending this web X

The conference call dial in will be put on mute for the presentation

Q&A – We will have time at the end of the presentation for questions

A copy of the presentation is on my blog: www.wardpeter.com

Why use SharePoint for Project Management

The SharePoint technical requirements for running a project.

Project management best practices with SharePoint

Out of the box SharePoint project features- Gantt charts, workflow, issue tracking, email routing

Demo·

Differences between SharePoint and Project Server 2007

Why implement Project Server or SharePoint?

Session Review

Questions

Your current environment is probably:

-Network drive

-Email

-Meetings

Today

Pace of change, quicker

Time frames shorter

Less project resources – Bandwidth

Traditional Approach With SharePoint Project information can be structured in it’s delivery and storage. This means there’s better communication among the team members, with less effort Demo

Technology prospective

Repeatable process – Templates.

Version control on document libraries.

Issue tracking

A team site –for all project activity and documentation.

Contact details

Wikis

Project documents - secured

Issues/Risks

Integration with Outlook

Business Prospective

Establish SharePoint technology at the beginning of the project

Basic end user training

Enforce SharePoint as the document repository, not email and network drives

Document libraries-

Workflow

Drag and drop features

Recycle bins

Version history

Issue tracking

Wikis

Gantt charts

Integration Outlook

Calendar

RSS Feeds

Off Line documents

IT Department Internal Customer Project:- Great Plain upgrade

Pain Points Spends a lot of time in meetings, reporting to senior management Too many emails, which are unrelated to him Not always 100% up to date on the project status or workload of team His desire Wants project related information structured and searchable. Less clicks to find information Solution :SharePoint integrating with Outlook and one place to look

Pain Points Spread on many projects Too many emails, asking for information His desire Wants users to have more visibility to the projects Less clicks to find information Solution :SharePoint to share information and work with internal customers

Pain Points Spends too much time following up on projects Desire : A single place to place to get information Know who’s working on what Solution : SharePoint as the presentation layer

Pain Points Spends too much time finding vendors details and following up with them His desire Access to the accounting systems to obtain vendors details Solution : SharePoint Business Data Catalog to integrate the accounting systems and the portal.

Project Management Activity Operational 1-6 months Tactical 6-18 months Strategic 2-5 years Project management, updating projects, completing tasks Invoicing, meetings, minutes resource management, Milestone completion, putting out fires Planning- phases projects, negotiation, approvals, milestones, risk management, base lining projects, portfolio management, resource management Dash board controls, cost analysis, ability for high level corporate visibility The Players Strategic Planning, Ops, PMO, CTO, CFO PM, PMO Office, Planners PM, Project Team

Easily Create Enterprise Project Plans Centrally Store Projects, Resources & Reporting

Easily Create Enterprise Project Plans Centrally Store Projects, Resources & Reporting Team Participation

Easily Create Enterprise Project Plans Project Documents, Issues/Risks & Tasks Centrally Store Projects, Resources & Reporting Team Participation

Easily Create Enterprise Project Plans More Productive Projects Centrally Store Projects, Resources & Reporting Team Participation Project Documents, Issues/Risks & Tasks

Easily Create Enterprise Project Plans Project Documents, Issues/Risks & Tasks More Productive Projects Get more from your IT Investments Centrally Store Projects, Resources & Reporting Team Participation Line of Business Systems -XML

SharePoint has a self service model

Do you need SharePoint for project management?

Ask yourself ‘ What is your almost certain predictable future with your organization’s projects?’

More projects?

Less resources

Greater demands from the business on performance

Shorter time frames

Why InterDyn? Why not internal resources?

Deploy right 1 st time

Do internal resources have the availability to focus on the deployment

Can the business wait?

This is a major win in any organization-to take your organization to the next level.

Peter Ward Business Collaboration Manager E: [email_address] P: 212-502-3937 W: www.InterDynAKA.com B: www.wardpeter.com

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