Share Point Management 4 3 2008

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  • Share Point Management 4 3 2008

    1. 1. <ul><li>Presented By </li></ul><ul><li>Peter Ward </li></ul><ul><li>Business Collaboration Manager , InterDyn </li></ul><ul><li>April 3rd, 2007 </li></ul>Planning User Acceptance Workflow Enterprise Information Processes Web 2.0 Office 2007
    2. 2. <ul><li>Thank you for attending this web X </li></ul><ul><li>The conference call dial in will be put on mute for the presentation </li></ul><ul><li>Q&A – We will have time at the end of the presentation for questions </li></ul><ul><li>A copy of the presentation is on my blog: www.wardpeter.com </li></ul>
    3. 3. <ul><li>Today’s project management environment </li></ul><ul><li>Why is a project manager’s day like this? </li></ul><ul><li>Where does the time go? </li></ul><ul><li>How as the project manager’s life become like this? </li></ul><ul><li>Out of the box SharePoint project features- </li></ul><ul><li>SharePoint PM best practice </li></ul><ul><li>SharePoint PM End Result </li></ul><ul><li>Differences between SharePoint and Project Server 2007 </li></ul><ul><li>Enabling Team Participation </li></ul><ul><li>Better Project Productivity </li></ul><ul><li>Session Review </li></ul>
    4. 4. <ul><li>Your current environment is probably: </li></ul><ul><ul><li>Network drive </li></ul></ul><ul><ul><li>Email </li></ul></ul><ul><ul><li>Meetings </li></ul></ul><ul><ul><li>Quick pace of change </li></ul></ul><ul><ul><li>Time frames shorter </li></ul></ul><ul><ul><li>Less project resources – Bandwidth </li></ul></ul><ul><li>For the Project Manager </li></ul><ul><ul><li>Too much cutting a pasting of information </li></ul></ul><ul><ul><li>A confusion of being busy and being productive </li></ul></ul><ul><ul><li>Constant state of ‘putting out fires’ </li></ul></ul>
    5. 5. <ul><li>For the project they are the point contact, therefore they are CC on everything </li></ul><ul><li>They are accountable for the project, but not the resources. </li></ul><ul><ul><li>Challenge when they reside in a different location and time zone. </li></ul></ul><ul><li>Live and mostly die on Google desktop search. </li></ul><ul><li>The project plan looked good on paper. </li></ul><ul><li>The project is late: </li></ul><ul><ul><li>Delivery dates being moved </li></ul></ul><ul><ul><li>Constant changes to information </li></ul></ul>How much time do you spend a day cutting, pasting, moving information?
    6. 6. <ul><ul><li>Average 30 minutes a day finding information </li></ul></ul><ul><ul><li>Reading and responding to emails 2 hrs </li></ul></ul><ul><ul><li>Meeting 3hrs </li></ul></ul><ul><ul><li>Conference calls 1hr </li></ul></ul><ul><ul><li>Phone 1hr </li></ul></ul><ul><ul><li>At desk 2hrs. </li></ul></ul><ul><ul><li>Moving emails to a folder 3 minutes </li></ul></ul>
    7. 7. <ul><li>Inflow of the information, is not just a Word document. </li></ul>
    8. 8. <ul><li>Document libraries- </li></ul><ul><ul><li>Workflow </li></ul></ul><ul><ul><li>Drag and drop features </li></ul></ul><ul><ul><li>Recycle bins </li></ul></ul><ul><ul><li>Version history </li></ul></ul><ul><li>Issue tracking </li></ul><ul><li>Email searches </li></ul><ul><li>Wikis </li></ul><ul><li>Gantt charts </li></ul><ul><li>Integration Outlook </li></ul><ul><ul><li>Calendar </li></ul></ul><ul><ul><li>RSS Feeds </li></ul></ul><ul><ul><li>Off Line documents </li></ul></ul>
    9. 9. <ul><li>Structure the flow of the information: </li></ul><ul><ul><li>Workflow </li></ul></ul><ul><ul><li>Issue tracking </li></ul></ul><ul><li>Reducing interruptions: </li></ul><ul><ul><li>Structure the timeliness of the information flow </li></ul></ul><ul><ul><li>Wikis </li></ul></ul><ul><li>Gantt charts </li></ul><ul><li>Understand how a project works? </li></ul><ul><ul><li>What information is involved? </li></ul></ul>
    10. 10. IT Department Internal Customer Project:- Great Plain upgrade
    11. 11. Pain Points Spends a lot of time in meetings, reporting to senior management Too many emails, which are unrelated to him Not always 100% up to date on the project status or workload of team His desire Wants project related information structured and searchable. Less clicks to find information Solution :SharePoint integrating with Outlook and one place to look
    12. 12. Pain Points Spread on many projects Too many emails, asking for information His desire Wants users to have more visibility to the projects Less clicks to find information Solution :SharePoint to share information and work with internal customers
    13. 13. Pain Points Spends too much time following up on projects Desire : A single place to place to get information Know who’s working on what Solution : SharePoint as the presentation layer
    14. 14. <ul><ul><li>Bottom line:- Create an extra 30 minutes a day for yourself </li></ul></ul><ul><ul><li>Better personal, team and client facing performance </li></ul></ul><ul><ul><li>What would you do with an extra 30 minutes a day? </li></ul></ul><ul><ul><li>SharePoint if implemented correctly: </li></ul></ul><ul><ul><ul><li>Make the 6 day week 5 days. </li></ul></ul></ul><ul><ul><ul><li>The work ends at 6. </li></ul></ul></ul><ul><ul><ul><li>A feeling of in control. </li></ul></ul></ul>
    15. 15. Project Management Activity Operational 1-6 months Tactical 6-18 months Strategic 2-5 years Project management, updating projects, completing tasks Invoicing, meetings, minutes resource management, Milestone completion, putting out fires Planning- phases projects, negotiation, approvals, milestones, risk management, base lining projects, portfolio management, resource management Dash board controls, cost analysis, ability for high level corporate visibility The Players Strategic Planning, Ops, PMO, CTO, CFO PM, PMO Office, Planners PM, Project Team
    16. 16. Easily Create Enterprise Project Plans Centrally Store Projects, Resources & Reporting
    17. 17. Easily Create Enterprise Project Plans Centrally Store Projects, Resources & Reporting Team Participation
    18. 18. Easily Create Enterprise Project Plans Project Documents, Issues/Risks & Tasks Centrally Store Projects, Resources & Reporting Team Participation
    19. 19. Easily Create Enterprise Project Plans More Productive Projects Centrally Store Projects, Resources & Reporting Team Participation Project Documents, Issues/Risks & Tasks
    20. 20. Easily Create Enterprise Project Plans Project Documents, Issues/Risks & Tasks More Productive Projects Get more from your IT Investments Centrally Store Projects, Resources & Reporting Team Participation Line of Business Systems -XML
    21. 21. <ul><li>SharePoint has a self service model </li></ul><ul><li>Do you need SharePoint for project management? </li></ul><ul><li>Ask yourself ‘ What is your almost certain predictable future with your organization’s projects?’ </li></ul><ul><ul><li>More projects? </li></ul></ul><ul><ul><li>Less resources </li></ul></ul><ul><ul><li>Greater demands from the business on performance </li></ul></ul><ul><ul><li>Shorter time frames </li></ul></ul><ul><li>Why InterDyn? Why not internal resources? </li></ul><ul><ul><li>Deploy right 1 st time </li></ul></ul><ul><ul><li>Try to do it? </li></ul></ul><ul><ul><li>Do internal resources have the availability to focus on the deployment. More than a web file storage site </li></ul></ul><ul><ul><li>Can the business wait? </li></ul></ul><ul><li>This is a major win in any organization-to take your organization to the next level. </li></ul>
    22. 22. Peter Ward Business Collaboration Manager E: [email_address] P: 212-502-3937 W: www.InterDynAKA.com B: www.wardpeter.com

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