Six Ways to Avoid Month End Panic Presenters: Graham Finney, VP Services Eric Normand, Director of Services Justin McNeely, Account Executive
Webinar Logistics GoToWebinar Control PanelHide the Control Panel Dial in information will be presented on the control panel Full Screen display Raise your hand Enter questions via ChatQ&A will be box – seen only bymailed out to Organizersall attendees,along withtoday’s slides. Today’s webinar will be recorded.
Canadian consulting firm focused exclusively on SAP Enterprise PerformanceManagement solutionsImplementing SAP BusinessObjects Planning and Consolidation (BPC) since2003Currently support the majority of Canadian customers using BPCConsultants located across CanadaConsultants have Finance background, CA, CGA, CMA, CPAServices include: Evaluation, Design, Implementation, Project Management,Training, and Support
Introducing SAP BusinessObjectsPlanning & Consolidation (BPC) MS SQL SAP Server NetWeaver
Month End Panic – Root Causes andIssues Inadequate tools – Excel Information Silos Non-standardized presentation Non-standardized models (calculations, currency translations) Difficulty to perform variance analysis Lack of audit trails Lack of process support Lack of confidence in the data, which can potentially result in poor decision making
SAP BPC Approach to AvoidingMonth End Panic Centralized database Data is assembled in cubes for multidimensional capabilities Facilitates a collaborative approach Utilizes Excel while removing limitations of an “Excel only” approach User focused and process oriented
PAC Can Help You Gain Efficiencyand Transparency Now SAP BusinessObjects Planning and Consolidation Business planning Forecasting and modeling Budgeting Demand forecasts Sales/revenue planning Capacity/constraint models Capital expenditure planning Cash flow models Headcount/staffing Rolling forecasts Expense planning Profitability models Consolidation Financial reporting and analysis Inter-company matching/reconciliation Ad hoc query and reporting Inter-company eliminations Automated variance analysis Currency conversion Driver analysis (industry, growth, capacity, Management roll-ups etc.) Legal consolidation Operations Analysis
What the Industry Analysts aresaying… Gartner SAP is a Market Leader and has the strongest vision IDC SAP #1 in Performance Management Tools Forrester SAP has the strongest offering in the Business Performance Solutions market Microsoft – SAP press release November 2009 Microsoft Corporation supports the SAP® BusinessObjects™ Planning and Consolidation application, version for the Microsoft platform, as a preferred solution for customers running their business applications on the Microsoft platform.
#1 Lack of a Systematic Approach Typical Approach SAP BPC Approach eMail based process: Loose and Business Process Flows to guide users unstructured requiring time to monitor step by step Unstructured data Real time progress monitoring and Lacks multi-dimensional view approvals Reports with different formats and layout Corporate reports are locked down while floating around ad hoc reports are flexible Data aggregation is performed consistently and across multiple dimensions for better insight Consistent look and feel can be applied easily to all reports
#2 No Integrated Data Sources Typical Approach SAP BPC Approach Static version of the data Single version of the truth: All data is Understanding what numbers are correct stored centrally Accumulation and consolidation of data is Data accumulation in real time and manual and difficult automatic aggregation Lack of audit trails Audit of data and application changes
#3 Management and Statutory Reporting Data Not Synchronized Typical Approach SAP BPC Approach Separate data sets and reports Single source of data for ALL reporting Lack of clear responsibility on statutory views results Unified and centralized platform for Efforts to report on and analyze between financial consolidations both views
#4 Intercompany Consolidations are Difficult Typical Approach SAP BPC Approach Performed late in the process Early in the consolidation process Requires consolidation adjustments Adjustment at the source or in BPC Manual Real-time validation rules for speed and accuracy
#5 Challenges with IFRS vs GAAP Reporting Typical Approach SAP BPC Approach Separate sets of books Single source of data for ALL reporting Overlay of excel adjustments views Different reports per books of record Adjustment automation capability Variance analysis requires time and effort Audit trail: IFRS & GAAP adjustments are isolated One set of dynamic reports
#6 Currency Translation Complexity Typical Approach SAP BPC Approach Spreadsheet based – Inconsistent and Centralized rate tables error prone Standardized translation rules Inconsistent even between source CTA calculation automation systems Real-time capability
Action Plan Stage 1 Stage 2 Stage 3Vision, benchmark, Implement quick wins Post implementation and review review Outcome Prepare a detailedPerform an “as is” design Establish framework • Processreview for continuous Improvement improvements Establish timelines and milestone • EfficientDefine vision andbenefits Extend financial Develop and Test solution reporting excellence • Data Integrity to budgeting, planning, operations, etc.Obtain executivesponsorship • Better Train staff and deploy solution Decisions
PAC can help with your action plan Situational Review 1 hour call to investigate the end-to-end processPerform an “as is” Perform 2 day diagnostic that clarifies areas of strengthreview and weakness Key DeliverablesDefine vision andbenefits Benefits Report highlighting key areas for process improvement Recognizable goals and benefits from process/solution enhancementsObtain executivesponsorship Foundation for a Business Case Determine fit to PAC Consolidation Starter Kit