Basware Overview
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Basware Overview

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Basware Overview Basware Overview Presentation Transcript

  • Basware Enterprise Purchase to Pay
    1
  • Basware in Brief
    The global leader in purchase-to-pay automation
    Develops software for procurement and financial process automation
    More than 1,000,000 (March 2010) software users in over 2,000 customer organizations
    Services through the network of more than ten own officesin Europe, Australasia and the US
    Extensive partner network in more than 50 countries
    Founded in 1985, publicly listed
    Net sales of EUR 103 million in 2010
    Over 970employees at end of 2010
    2
  • Basware has more than 1,500 large customers
  • Basware ANZ customers
  • Managing Purchase to Pay Is on Everyone’s Agenda
    5
    Finance
    Agenda
    Procurement
    Agenda
    Accounts
    Payable
    Agenda
    • Financial Reporting
    • Cash Flow Visibility
    • Business Support
    • Spend Management
    • Supplier Base Rationalization
    • Supplier Collaboration
    • Compliance
    • Control and Visibility
    • Efficiency
    • Savings
    Supplier Agenda
    • Optimized Delivery
    • Receivables Optimization
    Source: Aberdeen Group 2006
  • Compliance
    EPP Automation Drivers
    6
    Savings
    IMPROVED BUSINESS PROCESSES
    Efficiency
    Flexibility
    Direct
    • Automated manual tasks
    • Optimized processes
    • Improved cycle times
    Indirect
    • Integrated processes
    • Improved collaboration
    • Multi-channel, anywhere, anytime access
    Fast Implementation
    • Practical integration to ERPs and other systems
    • Easy-to-use
    • No programming
    Adaptability
    • Modular & scalable to future needs
    • Process changes
    Control
    • Audit trail
    • Approval rights
    • User rights
    • Data security
    Transparency
    • Transactions
    • Processes
    • Systems
  • From Early Maturity to Excellence
    7
    Excellence
    • Sustainability and innovation through visibility
    • KPI-based early warning system
    • End-to-end process improvement
    Mature Operations
    • Visibility through continuous measurement
    • Full deployment of best practices
    • Transformation of operations from transaction processing to business support
    Active Operations
    • Deployment of best practices
    • Measurement and feedback with basic set of KPIs
    • Transformation of people and processes
    Early Maturity – Rapid Implementation of Best Practices
    • Successful rollout of initial set of best practices
    • Easy deployment and adaptation
    • Ramp-up of people and process analytics
  • Basware – a P2P leader and global player
    eProcurement
    Solution providers
    Electronic Invoice Presentment & Payment providers
    Basware is leader in Strategy, Current Offering and Market Presence
    “Basware regarded as a leader in eProcurement”
  • Basware EPP Solutions
    9
    Basware Connectivity Services
    BusinessTransactions
    SupplierActivation
    SupplierPortal
    Scan and Capture
    Basware Procurement
    Basware Invoice Automation
    Basware RFx
    Management
    Basware
    Contract Lifecycle
    Management
    Basware
    Contract Matching
    Basware
    Invoice
    Processing
    Basware Purchase Management
    Basware
    Order Matching
    Basware Travel & Expense Management
    Basware Document Archiving
  • Basware - Certified with more than 230 ERP applications
    10
  • Key Features of Basware EPP
    Comprehensive solution, supporting the entire EPP process
    Maximum automation with
    Leading edge scan and capture
    Next generation rule-based matching
    Powerful exception handling workflow
    Automatic archiving
    Integrated key performance indicators (KPI) enable continuous process improvement
    Anywhere, anytime access with mobile solution
    Extreme robustness and simple integration - in even the most complex of IT environments
    Compliant with de-facto IT standards
    11
  • True Automation is More Than Workflow
    Automation ≠ Workflow!
    Automation enablers:
    E-procurement
    E-Invoicing
    Intelligent scan and capture
    Rule-based processing and matching of invoices, purchase orders and contracts
    Powerful exception management
    12
  • PO Invoice Automation
    13
    Invoicematches
    withapproved
    purchaseorder (PO)
    Informative work flow
    Invoicedoesnot
    matchwith PO
    (discrepancy)
    Automation
  • Recurring Invoice Automation
    14
    Invoicesmatch
    withapproved
    paymentschedule
    orbudget (contract)
    Informative work flow
    Invoicesdonot
    matchwithcontract
    (exceptions)
    Automation
  • Partnerships and Certified Integrations
    15
  • Basware EPP Customer Value
    Process efficiencies throughout the organization
    Full visibility of transactions and processes
    Availability of spend and valuable supplier data
    Stronger supplier relationships
    Cash flow visibility
    Improved compliance and control
    Instant bottom-line savings
    Improved agility and flexibility
    Lowers threshold into a shared service centre operations
    Glue and stabilizer in the changing business environment
    16
  • Focus on increasing the number of real e-invoices
    17
    Basware
    Supplier
    Portal
    Accounts Receivable
    Accounts Payable
    Basware
    Business
    Transactions
    Supplier
    Buyer
    Basware
    Scan and
    Capture
    Supplier Activation Service
  • All the invoices delivered as electronic invoices
    Intercompany
    Invoices
    TOP20
    Basware
    Business Transactions
    Basware
    Invoice Automation
    Suppliers
    Matching
    Suppliers
    Suppliers
    TOP20
    BaswareSupplier Portal
    Small Suppliers
    ERP
    WEB ENTRY
  • Paperinvoices
    BaswareScan and Capture Service processesallincomingpaperinvoices
    Mail receipt, sorting and batchpreparation
    Data extraction and validation
    Invoicedeliveryback to you, the customer in electronicformat via Baswaree-invoicenetwork
    Paper destruction or returning after storage period
    Benefits
    Significantsavingsthroughoutsourcing: own labour + space, software and hardware notneeded
    Accurate and extensivehighquality data enablesmaximumautomation in the laterstages of the accountspayableprocess
    19
  • E-invoices
    • Electronic exchange of invoices via monitored, secure and robust transaction platform (BT)
    • Delivers connectivity to over 150.000 suppliers via international network
    • Supports use of electronic signature
    • Provides monitoring of invoice status (supplier/buyer)
    • Automatic data validation for incoming invoices
    Benefits
    Significant, further reduction of cost per invoice
    Speeds up invoice processing time enabling discount negotiations and preventing late payment fees
    Increases invoice data content and accuracy
    Delivers savings to both buyer and supplier
    Strengthens supplier collaboration
  • Frompaper to e-invoices – BaswareSupplierActivation
    Supplier activation to e-invoicing can also be outsourced to Basware
    Supplier data collected to identify the suppliers already capable of sending electronic invoices + immediate activation of these suppliers
    Appropriate tools offered to activate suppliers not yet capable of sending e-invoices
    Extensive reporting of activation results
    As a result
    More and more e-invoices, less paper invoices
    Average cost per invoice in constant decrease
    Successful supplier activation also requires commitment from the customer side
    21
  • Gettingsmallsuppliersonboard
    Suppliers can be activated to electronic invoicing – regardless of their size and technical capabilities
    The Basware Supplier Portal tool can be used by all sizes of suppliers, including the smaller and more ad-hoc suppliers
    A supplier can quickly and easily key in his invoice for the recipient party
    The supplier can even add attachments (such as worksheets) to the keyed in invoice
    These typed invoices and attachments are delivered to the buyer’s Basware system via the e-invoice network
    Rights can be given to allow key suppliers to track their own invoices, reduces customer effort spent on answering inquiries
    22
  • Controlled Performance
    – fromPurchase to Pay
    [For more information: Paul.Turner@Basware.com]
    23