Basware Enterprise Purchase to Pay <br />1<br />
Basware in Brief<br />The global leader in purchase-to-pay automation<br />Develops software for procurement and financial...
Basware has more than 1,500 large customers<br />
Basware ANZ customers <br />
Managing Purchase to Pay Is on Everyone’s Agenda<br />5<br />Finance<br />Agenda<br />Procurement<br />Agenda<br />Account...
Cash Flow Visibility
Business Support
Spend Management
Supplier Base Rationalization
Supplier Collaboration
  Control and Visibility
 Savings</li></ul>Supplier Agenda<br /><ul><li>Optimized Delivery
Receivables Optimization</li></ul>Source: Aberdeen Group 2006 <br />
Compliance<br />EPP Automation Drivers <br />6<br />Savings<br />IMPROVED BUSINESS PROCESSES<br />Efficiency<br />Flexibil...
Optimized processes
Improved cycle times</li></ul>Indirect<br /><ul><li>Integrated processes
Improved collaboration
Multi-channel, anywhere, anytime access</li></ul>Fast Implementation<br /><ul><li>Practical integration to ERPs and other ...
No programming</li></ul>Adaptability<br /><ul><li>Modular & scalable to future needs
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Basware Overview


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Basware Overview

  1. 1. Basware Enterprise Purchase to Pay <br />1<br />
  2. 2. Basware in Brief<br />The global leader in purchase-to-pay automation<br />Develops software for procurement and financial process automation<br />More than 1,000,000 (March 2010) software users in over 2,000 customer organizations<br />Services through the network of more than ten own officesin Europe, Australasia and the US<br />Extensive partner network in more than 50 countries <br />Founded in 1985, publicly listed<br />Net sales of EUR 103 million in 2010<br />Over 970employees at end of 2010<br />2<br />
  3. 3. Basware has more than 1,500 large customers<br />
  4. 4. Basware ANZ customers <br />
  5. 5. Managing Purchase to Pay Is on Everyone’s Agenda<br />5<br />Finance<br />Agenda<br />Procurement<br />Agenda<br />Accounts<br />Payable<br />Agenda<br /><ul><li>Financial Reporting
  6. 6. Cash Flow Visibility
  7. 7. Business Support
  8. 8. Spend Management
  9. 9. Supplier Base Rationalization
  10. 10. Supplier Collaboration
  11. 11. Compliance
  12. 12. Control and Visibility
  13. 13. Efficiency
  14. 14. Savings</li></ul>Supplier Agenda<br /><ul><li>Optimized Delivery
  15. 15. Receivables Optimization</li></ul>Source: Aberdeen Group 2006 <br />
  16. 16. Compliance<br />EPP Automation Drivers <br />6<br />Savings<br />IMPROVED BUSINESS PROCESSES<br />Efficiency<br />Flexibility<br />Direct<br /><ul><li>Automated manual tasks
  17. 17. Optimized processes
  18. 18. Improved cycle times</li></ul>Indirect<br /><ul><li>Integrated processes
  19. 19. Improved collaboration
  20. 20. Multi-channel, anywhere, anytime access</li></ul>Fast Implementation<br /><ul><li>Practical integration to ERPs and other systems
  21. 21. Easy-to-use
  22. 22. No programming</li></ul>Adaptability<br /><ul><li>Modular & scalable to future needs
  23. 23. Process changes</li></ul>Control<br /><ul><li>Audit trail
  24. 24. Approval rights
  25. 25. User rights
  26. 26. Data security</li></ul>Transparency<br /><ul><li>Transactions
  27. 27. Processes
  28. 28. Systems</li></li></ul><li>From Early Maturity to Excellence<br />7<br />Excellence<br /><ul><li>Sustainability and innovation through visibility
  29. 29. KPI-based early warning system
  30. 30. End-to-end process improvement</li></ul>Mature Operations<br /><ul><li> Visibility through continuous measurement
  31. 31. Full deployment of best practices
  32. 32. Transformation of operations from transaction processing to business support</li></ul>Active Operations<br /><ul><li>Deployment of best practices
  33. 33. Measurement and feedback with basic set of KPIs
  34. 34. Transformation of people and processes</li></ul>Early Maturity – Rapid Implementation of Best Practices<br /><ul><li>Successful rollout of initial set of best practices
  35. 35. Easy deployment and adaptation
  36. 36. Ramp-up of people and process analytics</li></li></ul><li>Basware – a P2P leader and global player<br />eProcurement <br />Solution providers<br />Electronic Invoice Presentment & Payment providers<br />Basware is leader in Strategy, Current Offering and Market Presence <br />“Basware regarded as a leader in eProcurement”<br />
  37. 37. Basware EPP Solutions<br />9<br />Basware Connectivity Services<br />BusinessTransactions<br />SupplierActivation<br />SupplierPortal<br />Scan and Capture<br />Basware Procurement<br />Basware Invoice Automation<br />Basware RFx<br />Management<br />Basware<br />Contract Lifecycle<br />Management<br />Basware<br />Contract Matching<br />Basware<br />Invoice<br />Processing<br />Basware Purchase Management<br />Basware<br />Order Matching<br />Basware Travel & Expense Management<br />Basware Document Archiving<br />
  38. 38. Basware - Certified with more than 230 ERP applications<br />10<br />
  39. 39. Key Features of Basware EPP<br />Comprehensive solution, supporting the entire EPP process<br />Maximum automation with<br />Leading edge scan and capture<br />Next generation rule-based matching<br />Powerful exception handling workflow<br />Automatic archiving<br />Integrated key performance indicators (KPI) enable continuous process improvement<br />Anywhere, anytime access with mobile solution<br />Extreme robustness and simple integration - in even the most complex of IT environments<br />Compliant with de-facto IT standards<br />11<br />
  40. 40. True Automation is More Than Workflow<br />Automation ≠ Workflow!<br />Automation enablers:<br />E-procurement<br />E-Invoicing<br />Intelligent scan and capture<br />Rule-based processing and matching of invoices, purchase orders and contracts<br />Powerful exception management<br />12<br />
  41. 41. PO Invoice Automation<br />13<br />Invoicematches<br />withapproved<br />purchaseorder (PO)<br />Informative work flow<br />Invoicedoesnot<br />matchwith PO<br />(discrepancy)<br />Automation<br />
  42. 42. Recurring Invoice Automation<br />14<br />Invoicesmatch<br />withapproved<br />paymentschedule<br />orbudget (contract)<br />Informative work flow<br />Invoicesdonot<br />matchwithcontract<br />(exceptions)<br />Automation<br />
  43. 43. Partnerships and Certified Integrations<br />15<br />
  44. 44. Basware EPP Customer Value<br />Process efficiencies throughout the organization <br />Full visibility of transactions and processes<br />Availability of spend and valuable supplier data<br />Stronger supplier relationships<br />Cash flow visibility<br />Improved compliance and control<br />Instant bottom-line savings<br />Improved agility and flexibility<br />Lowers threshold into a shared service centre operations<br />Glue and stabilizer in the changing business environment<br />16<br />
  45. 45. Focus on increasing the number of real e-invoices<br />17<br />Basware<br />Supplier<br />Portal<br />Accounts Receivable<br />Accounts Payable<br />Basware<br />Business<br />Transactions<br />Supplier<br />Buyer<br />Basware<br />Scan and <br />Capture<br />Supplier Activation Service<br />
  46. 46. All the invoices delivered as electronic invoices<br />Intercompany<br />Invoices<br />TOP20<br />Basware<br />Business Transactions<br />Basware<br />Invoice Automation<br />Suppliers<br />Matching<br />Suppliers<br />Suppliers<br />TOP20<br />BaswareSupplier Portal<br />Small Suppliers<br />ERP<br />WEB ENTRY<br />
  47. 47. Paperinvoices<br />BaswareScan and Capture Service processesallincomingpaperinvoices<br />Mail receipt, sorting and batchpreparation<br />Data extraction and validation<br />Invoicedeliveryback to you, the customer in electronicformat via Baswaree-invoicenetwork<br />Paper destruction or returning after storage period<br />Benefits<br />Significantsavingsthroughoutsourcing: own labour + space, software and hardware notneeded<br />Accurate and extensivehighquality data enablesmaximumautomation in the laterstages of the accountspayableprocess<br />19<br />
  48. 48. E-invoices<br /><ul><li>Electronic exchange of invoices via monitored, secure and robust transaction platform (BT)
  49. 49. Delivers connectivity to over 150.000 suppliers via international network
  50. 50. Supports use of electronic signature
  51. 51. Provides monitoring of invoice status (supplier/buyer)
  52. 52. Automatic data validation for incoming invoices</li></ul>Benefits<br />Significant, further reduction of cost per invoice<br />Speeds up invoice processing time enabling discount negotiations and preventing late payment fees<br />Increases invoice data content and accuracy<br />Delivers savings to both buyer and supplier<br />Strengthens supplier collaboration<br />
  53. 53. Frompaper to e-invoices – BaswareSupplierActivation<br />Supplier activation to e-invoicing can also be outsourced to Basware<br />Supplier data collected to identify the suppliers already capable of sending electronic invoices + immediate activation of these suppliers<br />Appropriate tools offered to activate suppliers not yet capable of sending e-invoices<br />Extensive reporting of activation results <br />As a result<br />More and more e-invoices, less paper invoices<br />Average cost per invoice in constant decrease<br />Successful supplier activation also requires commitment from the customer side<br />21<br />
  54. 54. Gettingsmallsuppliersonboard<br />Suppliers can be activated to electronic invoicing – regardless of their size and technical capabilities<br />The Basware Supplier Portal tool can be used by all sizes of suppliers, including the smaller and more ad-hoc suppliers<br />A supplier can quickly and easily key in his invoice for the recipient party<br />The supplier can even add attachments (such as worksheets) to the keyed in invoice<br />These typed invoices and attachments are delivered to the buyer’s Basware system via the e-invoice network<br />Rights can be given to allow key suppliers to track their own invoices, reduces customer effort spent on answering inquiries <br />22<br />
  55. 55. Controlled Performance<br />– fromPurchase to Pay<br />[For more information:]<br />23<br />