Alfresco in an Hour


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Webinar presenting Alfresco ECM in an hour

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Alfresco in an Hour

  1. 1. 1<br />The Alfresco Webinar will start in a few minutes.<br />All lines will be on mute during the Webinar. Please use the Q&A box to submit questions. <br />
  2. 2. Alfrescoin an HourPaul HamptonDirector of Product Marketing<br />
  3. 3. Agenda<br />Introduction to Alfresco<br />Alfresco Content Management services<br />Alfresco Content Management clients<br />Integrations<br />Compare Editions<br />What Next?<br />
  4. 4. Traditional ECM<br />High Cost<br />Slow / LimitedAdoption<br />Complex<br />
  5. 5. Alfresco is...<br />Lower Cost<br />Easier to Use<br />Adopted Faster<br />Lower Cost<br />Easier to Use<br />Adopted Faster<br />
  6. 6. Web Content Management<br />DocumentManagement<br />Email Archive<br />Collaboration<br />ImageManagement<br />Electronic RecordsManagement<br />Digital AssetManagement<br />Workflow<br />Complete ECM<br />
  7. 7. Two Components<br />eMail<br />Web Browser<br />Kofax<br />FTP<br />Network Drive<br />MS Office<br />WebDAV<br />IBM Lotus<br />Google Docs<br />Security<br />Rules / Actions<br />Version<br />Metadata<br />Content Services<br />Client Access<br />Search<br />Lifecycle<br />Workflow<br />Renditions<br />Replication<br />
  8. 8. Document Content and Properties<br />Manage any content (.doc .ppt .xls .jpg .mp3 ODF XML .mp4)<br />Metatdata – information about the document<br />Name, Title, Who created, When Created, When modified<br />Can be extended<br />I.e. Customer number and name<br />Support custom types<br />Support for Aspects<br />Document<br />Properties<br />
  9. 9. Alfresco Flexible Data Model<br />Type = Report<br />Type = Contract<br />Type = Issue Log<br />Type = Case File<br />✔<br />✔<br />✔<br />✔<br />✔<br />Aspect = Customer<br />Aspect = Supplier<br />Aspect = Project<br />Customer NameCustomer NumberContactStatus<br />Supplier NameSupplier Number<br />VAT numberStatus<br />Project NameProject Owner<br />Project SponsorStatus<br />✔<br />✔<br />
  10. 10. Version Control<br />No need to track by file name<br />Alfresco –v1.ppt<br />Alfresco – v1.2.ppt<br />2010-05 Alfresco.ppt<br />Keep relationship between versions<br />Role back<br />Traceability<br />Properties<br />Document<br />Version<br />
  11. 11. Access Control<br />Lock file on edit<br />Stop multiple editors<br />User Roles<br />Security<br />Control who has access<br />Control the role that they have<br />Document<br />Properties<br />Version<br />Lock<br />Security<br />Roles<br />
  12. 12. Access Control<br />PattiRisleyVP of HR<br />JenniferWatmore<br />CEO<br />
  13. 13. Content Storage<br />Store content in a ‘Space’<br />Navigate by:<br />Folder<br />Tag<br />Categories<br />Filters (i.e. favourites)<br />Document<br />Properties<br />Version<br />Folder<br />Lock<br />Security<br />Roles<br />
  14. 14. Renditions and Comments<br />Create related files<br />Transform to a different format<br />i.e. HTML, PDF, JPG<br />Allow users to comment on content<br />Comments managed as separate objects<br />Document<br />Properties<br />Version<br />Comments<br />Folder<br />Lock<br />Security<br />Roles<br />Renditions<br />
  15. 15. Other Services<br />
  16. 16. Rules and Actions<br />Rules are applied to a ‘Space’<br />Rules perform an action<br />Rules are triggered by an event<br />Inbound, Outbound, Update<br />Can have multiple events<br />Can define the order<br />RulesActions<br />
  17. 17. Workflow<br />Documents have a lifecycle<br />They are created<br />They are reviewed<br />They are approved<br />They are published<br />...and then they are revised and it all starts again!<br />RulesActions<br />Workflow<br />
  18. 18. Workflow and Business Process Management (BPM)<br />Based on embedded JbossjBPM<br />Full BPM Capabilities<br />Branching, merging and conditions<br />Scripting<br />Author Write<br />ReviewComment<br />PublishRead<br />“They shouldn’t have seen that<br />it was in review”<br />
  19. 19. Search<br /><ul><li>Make it easy to find content
  20. 20. Both Simple and Advanced search
  21. 21. Can search for...
  22. 22. Folders / Containers
  23. 23. Content (all types)
  24. 24. Custom types (example ‘Contract’)
  25. 25. Aspects (example ‘customer = ACME’)
  26. 26. Application specific (example ‘Contract and customer = ACME’)
  27. 27. Extensible via forms</li></ul>RulesActions<br />Workflow<br />Search<br />
  28. 28. Screen Shots<br />
  29. 29. Storage Policies<br />AKA Information Lifecycle Management (ILM)<br />Dynamic storage based on business policies / lifecycle rules<br />Define business rules<br />Reduced cost without impacting performance<br />RulesActions<br />Workflow<br />Search<br />StoragePolicies<br />
  30. 30. Storage Policies<br />Examples<br />By type: Large video files on fast expensive drives. Office documents on slower, more cost effective, drives.<br />By business unit, by age, by usage, by ...<br />Leverage Rules and Actions to drive location<br />SSD$$$<br />Policy Rules<br />FC Drives$$<br />Policy Rules<br />SATADrive$<br />SSD = Solid State DrivesFC = Fibre Channel<br />
  31. 31. Content Replication<br />Selective replication of content<br />Can be scheduled, run manually or based on a rule<br />Support for full, incremental and delete replication<br />One source – multiple destinations<br />Head Office<br />Regional Offices<br />Remote DrillingOffice<br />Remote DrillingOffice<br />
  32. 32. SharePoint / Office<br />Shared Drive<br />Web<br />Email<br />SMTP Listener<br />Access Content From...<br />
  33. 33. The Most Used ECM<br />The Network Drive<br />Why?<br />Easy to use<br />No Training<br />Low cost<br />Issues...<br /><ul><li>Hard to find files
  34. 34. No Context
  35. 35. No Version Control
  36. 36. Inappropriate Security</li></li></ul><li>Shared Network Drive<br />CIFS / FTP / WebDAV<br />Same as a network share folder<br />Can mount as a share drive<br />Drag and Drop files into Alfresco<br />Edit content directly with other applications<br />Network folders can be smart spaces<br />All rules are applied<br />All permissions are enforced<br />If versioning is enabled, then content will be versioned<br />
  37. 37. Document Management<br />1<br />2<br />3<br />
  38. 38. Document Details<br />1<br />2<br />3<br />4<br />5<br />
  39. 39. Project / Team Collaboration<br />Customisable dashboard <br />Each project Includes: <br />Document Library<br />Calendar<br />WIKI<br />Blogs<br />Discussion forums<br />External links<br />Data lists<br />IMAP enabled<br />Alfresco Share<br />
  40. 40. Open Source Records Management<br />First ...<br />DoD Certified Open Source RM Solution<br />CMIS-enabled RM Solution<br />Designed for ‘Ease of Use’ <br />Rules processing for auto-filing, metadata collection and rendition generation<br />File records from <br />Web (In RM Site or from other Share Sites)<br />Email – IMAP Support<br />CIFS – Shared Network Drive<br />Supporting Governance, Retention and Compliance<br />
  41. 41. Records Management<br />
  42. 42. Web Content Management<br />Rich collaboration environment<br />Office–to–Web<br />Web Editor<br />Workflow<br />Production ready templates<br />WCM Development<br />Standard Tools (Spring, Spring Surf, CMIS, Java, Rest)<br />Lightweight scripting speeds development<br />Extensible platform<br />Multiple deployment options<br />
  43. 43. Alfresco Web Editor<br />Alfresco Web Editor Framework<br />ComponentEditing<br />Edit from selection list<br />
  44. 44. Edit Content<br />
  45. 45. IMAP Integration<br />Virtualised IMAP Server <br />Browse and access repository content<br />Open Alfresco from within email client<br />Navigate spaces and Share sites as virtual email folders<br />View metadata, Links to content <br />Drag and Drop for email archiving<br />Configurable attachment handling<br />Works with IMAP compliant clients – No plug-in required<br />
  46. 46. Complete Content Management<br />DocumentManagement<br />RecordsManagement<br />Collaboration<br />Web ContentManagement<br />EmailArchive<br />One RepositoryBuilt on Modern Technology Stack<br />
  47. 47. Content Services For...<br />Any CMIS Client<br />MS Office<br />Shared Drive<br />SharePoint<br />WEB<br />SAP<br />Email<br />IBM Lotus<br />WebDAV<br />Drupal<br />Google Docs<br />Joomla<br />FTP<br />Kofax<br />
  48. 48. Compare Editions<br />Alfresco Enterprise<br />Extensive QA<br />Support for both OS and proprietary platforms<br />Easy to configure clustering<br />JMX Monitoring<br />Alfresco Subsystems<br />Storage Policies<br />Alfresco Community<br />Automated QA on a single OS stack<br />Limited platform support<br />Need to restart servers<br />
  49. 49. Compare Services<br />Enterprise Subscription<br />Lower cost than traditional solutions<br />Alfresco Technical Support<br />Agreed SLA’s<br />Support portal<br />Maintenance<br />Upgrade, Updates, Hot Fixes and Back porting<br />Indemnity and Warranty<br />Community<br />Free (but hidden support and deployment costs)<br />No support<br />No SLA’s<br />Community / Wiki<br />None provided<br />Fix yourself, rely on community<br />None <br />
  50. 50. What Next?<br />Try Alfresco...<br />24 Hour trial in the Cloud<br /><br />Download 30 day trial<br /><br />YouTube videos<br /><br />
  51. 51. Summary<br />Alfresco Open Source is a fraction of the cost of traditional solutions<br />Alfresco has be designed and built as a complete ECM solution<br />Alfresco provide extensive Content Services <br />Alfresco Content Services can be access from multiple clients<br />
  52. 52. Questions?<br />Paul Hampton<br />Email: Paul.Hampton@Alfresco.Com<br />Twitter: @pauldhampton<br />