Alfresco in an Hour

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Webinar presenting Alfresco ECM in an hour

Webinar presenting Alfresco ECM in an hour

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  • 1. 1
    The Alfresco Webinar will start in a few minutes.
    All lines will be on mute during the Webinar. Please use the Q&A box to submit questions.
  • 2. Alfrescoin an HourPaul HamptonDirector of Product Marketing
  • 3. Agenda
    Introduction to Alfresco
    Alfresco Content Management services
    Alfresco Content Management clients
    Integrations
    Compare Editions
    What Next?
  • 4. Traditional ECM
    High Cost
    Slow / LimitedAdoption
    Complex
  • 5. Alfresco is...
    Lower Cost
    Easier to Use
    Adopted Faster
    Lower Cost
    Easier to Use
    Adopted Faster
  • 6. Web Content Management
    DocumentManagement
    Email Archive
    Collaboration
    ImageManagement
    Electronic RecordsManagement
    Digital AssetManagement
    Workflow
    Complete ECM
  • 7. Two Components
    eMail
    Web Browser
    Kofax
    FTP
    Network Drive
    MS Office
    WebDAV
    IBM Lotus
    Google Docs
    Security
    Rules / Actions
    Version
    Metadata
    Content Services
    Client Access
    Search
    Lifecycle
    Workflow
    Renditions
    Replication
  • 8. Document Content and Properties
    Manage any content (.doc .ppt .xls .jpg .mp3 ODF XML .mp4)
    Metatdata – information about the document
    Name, Title, Who created, When Created, When modified
    Can be extended
    I.e. Customer number and name
    Support custom types
    Support for Aspects
    Document
    Properties
  • 9. Alfresco Flexible Data Model
    Type = Report
    Type = Contract
    Type = Issue Log
    Type = Case File





    Aspect = Customer
    Aspect = Supplier
    Aspect = Project
    Customer NameCustomer NumberContactStatus
    Supplier NameSupplier Number
    VAT numberStatus
    Project NameProject Owner
    Project SponsorStatus


  • 10. Version Control
    No need to track by file name
    Alfresco –v1.ppt
    Alfresco – v1.2.ppt
    2010-05 Alfresco.ppt
    Keep relationship between versions
    Role back
    Traceability
    Properties
    Document
    Version
  • 11. Access Control
    Lock file on edit
    Stop multiple editors
    User Roles
    Security
    Control who has access
    Control the role that they have
    Document
    Properties
    Version
    Lock
    Security
    Roles
  • 12. Access Control
    PattiRisleyVP of HR
    JenniferWatmore
    CEO
  • 13. Content Storage
    Store content in a ‘Space’
    Navigate by:
    Folder
    Tag
    Categories
    Filters (i.e. favourites)
    Document
    Properties
    Version
    Folder
    Lock
    Security
    Roles
  • 14. Renditions and Comments
    Create related files
    Transform to a different format
    i.e. HTML, PDF, JPG
    Allow users to comment on content
    Comments managed as separate objects
    Document
    Properties
    Version
    Comments
    Folder
    Lock
    Security
    Roles
    Renditions
  • 15. Other Services
  • 16. Rules and Actions
    Rules are applied to a ‘Space’
    Rules perform an action
    Rules are triggered by an event
    Inbound, Outbound, Update
    Can have multiple events
    Can define the order
    RulesActions
  • 17. Workflow
    Documents have a lifecycle
    They are created
    They are reviewed
    They are approved
    They are published
    ...and then they are revised and it all starts again!
    RulesActions
    Workflow
  • 18. Workflow and Business Process Management (BPM)
    Based on embedded JbossjBPM
    Full BPM Capabilities
    Branching, merging and conditions
    Scripting
    Author Write
    ReviewComment
    PublishRead
    “They shouldn’t have seen that
    it was in review”
  • 19. Search
    • Make it easy to find content
    • 20. Both Simple and Advanced search
    • 21. Can search for...
    • 22. Folders / Containers
    • 23. Content (all types)
    • 24. Custom types (example ‘Contract’)
    • 25. Aspects (example ‘customer = ACME’)
    • 26. Application specific (example ‘Contract and customer = ACME’)
    • 27. Extensible via forms
    RulesActions
    Workflow
    Search
  • 28. Screen Shots
  • 29. Storage Policies
    AKA Information Lifecycle Management (ILM)
    Dynamic storage based on business policies / lifecycle rules
    Define business rules
    Reduced cost without impacting performance
    RulesActions
    Workflow
    Search
    StoragePolicies
  • 30. Storage Policies
    Examples
    By type: Large video files on fast expensive drives. Office documents on slower, more cost effective, drives.
    By business unit, by age, by usage, by ...
    Leverage Rules and Actions to drive location
    SSD$$$
    Policy Rules
    FC Drives$$
    Policy Rules
    SATADrive$
    SSD = Solid State DrivesFC = Fibre Channel
  • 31. Content Replication
    Selective replication of content
    Can be scheduled, run manually or based on a rule
    Support for full, incremental and delete replication
    One source – multiple destinations
    Head Office
    Regional Offices
    Remote DrillingOffice
    Remote DrillingOffice
  • 32. SharePoint / Office
    Shared Drive
    Web
    Email
    SMTP Listener
    Access Content From...
  • 33. The Most Used ECM
    The Network Drive
    Why?
    Easy to use
    No Training
    Low cost
    Issues...
    • Hard to find files
    • 34. No Context
    • 35. No Version Control
    • 36. Inappropriate Security
  • Shared Network Drive
    CIFS / FTP / WebDAV
    Same as a network share folder
    Can mount as a share drive
    Drag and Drop files into Alfresco
    Edit content directly with other applications
    Network folders can be smart spaces
    All rules are applied
    All permissions are enforced
    If versioning is enabled, then content will be versioned
  • 37. Document Management
    1
    2
    3
  • 38. Document Details
    1
    2
    3
    4
    5
  • 39. Project / Team Collaboration
    Customisable dashboard
    Each project Includes:
    Document Library
    Calendar
    WIKI
    Blogs
    Discussion forums
    External links
    Data lists
    IMAP enabled
    Alfresco Share
  • 40. Open Source Records Management
    First ...
    DoD Certified Open Source RM Solution
    CMIS-enabled RM Solution
    Designed for ‘Ease of Use’
    Rules processing for auto-filing, metadata collection and rendition generation
    File records from
    Web (In RM Site or from other Share Sites)
    Email – IMAP Support
    CIFS – Shared Network Drive
    Supporting Governance, Retention and Compliance
  • 41. Records Management
  • 42. Web Content Management
    Rich collaboration environment
    Office–to–Web
    Web Editor
    Workflow
    Production ready templates
    WCM Development
    Standard Tools (Spring, Spring Surf, CMIS, Java, Rest)
    Lightweight scripting speeds development
    Extensible platform
    Multiple deployment options
  • 43. Alfresco Web Editor
    Alfresco Web Editor Framework
    ComponentEditing
    Edit from selection list
  • 44. Edit Content
  • 45. IMAP Integration
    Virtualised IMAP Server
    Browse and access repository content
    Open Alfresco from within email client
    Navigate spaces and Share sites as virtual email folders
    View metadata, Links to content
    Drag and Drop for email archiving
    Configurable attachment handling
    Works with IMAP compliant clients – No plug-in required
  • 46. Complete Content Management
    DocumentManagement
    RecordsManagement
    Collaboration
    Web ContentManagement
    EmailArchive
    One RepositoryBuilt on Modern Technology Stack
  • 47. Content Services For...
    Any CMIS Client
    MS Office
    Shared Drive
    SharePoint
    WEB
    SAP
    Email
    IBM Lotus
    WebDAV
    Drupal
    Google Docs
    Joomla
    FTP
    Kofax
  • 48. Compare Editions
    Alfresco Enterprise
    Extensive QA
    Support for both OS and proprietary platforms
    Easy to configure clustering
    JMX Monitoring
    Alfresco Subsystems
    Storage Policies
    Alfresco Community
    Automated QA on a single OS stack
    Limited platform support
    Need to restart servers
  • 49. Compare Services
    Enterprise Subscription
    Lower cost than traditional solutions
    Alfresco Technical Support
    Agreed SLA’s
    Support portal
    Maintenance
    Upgrade, Updates, Hot Fixes and Back porting
    Indemnity and Warranty
    Community
    Free (but hidden support and deployment costs)
    No support
    No SLA’s
    Community / Wiki
    None provided
    Fix yourself, rely on community
    None
  • 50. What Next?
    Try Alfresco...
    24 Hour trial in the Cloud
    http://www.alfresco.com/try/
    Download 30 day trial
    http://www.alfresco.com/try/
    YouTube videos
    http://www.youtube.com/alfresco101
  • 51. Summary
    Alfresco Open Source is a fraction of the cost of traditional solutions
    Alfresco has be designed and built as a complete ECM solution
    Alfresco provide extensive Content Services
    Alfresco Content Services can be access from multiple clients
  • 52. Questions?
    Paul Hampton
    Email: Paul.Hampton@Alfresco.Com
    Twitter: @pauldhampton