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SAP and Lotus Notes integration with Alloy
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SAP and Lotus Notes integration with Alloy


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This presentation is for Business Users to understand how they can access SAP within the Lotus Notes client

This presentation is for Business Users to understand how they can access SAP within the Lotus Notes client

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  • 1. Pascal De Mulder Executive Collaboration Consultant - IBM SouthWest Europe Software by IBM® and SAP® Access SAP Information and Processes from IBM Lotus Notes
  • 2. © SAP 2009 / Page Lotus Notes Offerings for SAP integration
    • 1996: Lotus Script Extension for SAP (LSX) discontinued
      • Development environment using Lotus Script
      • Support for SAP versions until R/3 4.6
    • 1998: Lotus Connector for SAP (still available)
      • Plugin into Lotus Enterprise Integrator (Batch) or Domino Enterprise connection Service (realtime)
      • Development environment using Lotus Script
      • Support old and current SAP versions (R/3 4.6 – ECC6)
    • 2006: Notes Access for SAP Solutions (only supported Notes 7)
      • Lotus Connector based solution, simple standard BAPI based scenarios
    • 2009: Alloy by IBM and SAP
      • Fully SOA / Webservice based architecture
      • Supports ECC6
  • 3. © SAP 2009 / Page Agenda
    • Key trends and issues
    • Alloy solution overview
    • Why choose Alloy?
  • 4.
    • Sample roles: payroll administrator, customer service representative
    • Area expert with defined tasks
    • Conducts repetitive, structured transactional work
    • Uses single or a few enterprise applications
    • Interface of choice: SAP Portal, SAP GUI
    Business User Task Worker SAP “ Power User” Typical Lotus Notes User
    • Sample roles: business manager, sales representative, HR manager
    • Knowledge worker or people manager
    • Manages exceptions and coordinates activities & resources
    • Synthesizes many sources of information
    • Interface of choice: e-mail, desktop productivity tools
    People Have Different Roles Within Organizations
  • 5.
      • More workers in decision making roles – need better access to business information
      • Need transparency to improve compliance with policies
      • Business users have a low tolerance for complicated interfaces
      • Working on many activities concurrently – new tasks must fit in, not slow everything down
    Business Users are Disconnected From Enterprise Information and Processes
  • 6. Moving from it interrupts their workflow and introduces opportunities for distraction. Instant Messaging E-mail, Calendar, Contacts Documents, Presentations, Spreadsheets Social networking –blogs, mashups, activities Personal content library Feeds, My Widgets, Live Text Collaborative and business applications Business User’s Inbox is a Catalyst for Productivity
  • 7.
      • Business processes
      • Industry expertise
      • System of record
      • Office productivity
      • Ad-hoc processes
      • On every desktop
    Alloy - Bringing SAP Software to Lotus Notes
  • 8.
    • Key trends and issues
    • Alloy solution overview
    • Why choose Alloy?
  • 9. Ensure rapid adoption and minimal training for end users Add functionality needed for each unique business user group Rapid Deployment Extensibility Familiar Working Environment Deliver SAP information and applications into Lotus Notes to improve productivity Alloy Executive Summary
  • 10. Familiar Working Environment
  • 11.
    • Easy access to BI, ERP and line of business reports
    • Self service subscription and personalization
    • Forward or access reports off-line
    • Links to related reports and information
    Reports Management Give users information to make good decisions
  • 12.
    • Schedule and approve trip requests
    • Links to key information, e.g. travel and expense policies
    • Link to collaboration tools to discuss and resolve quickly
    • Ensure data consistency and compliance
    Travel Management Request, review and approve trip details quickly
  • 13. Leave management Manage vacation from your Lotus Notes calendar
    • Schedule and approve leave requests
    • Links to key information, e.g. vacation policies
    • Link to collaboration tools to discuss and resolve quickly
    • Ensure data consistency and compliance
  • 14. Workflow Decisions Management Manage SAP Workflow decision steps in Lotus Notes
    • Bring decision steps from workflow to Lotus Notes
    • Simple configuration-no customization needed
    • Transparently supports multiple decision options
    • Extensive customization options for specific requirements
  • 15. Rapid Deployment
  • 16. IBM Lotus Notes Client IBM Lotus Domino Mail Servers Alloy TM Software by IBM and SAP SAP Business Suite SAP NetWeaver Business Warehouse IBM Lotus Notes Alloy Add-on IBM Lotus Domino Server SAP NetWeaver Application Server (J2EE) SAP Alloy Add-On Alloy 1.0 Architecture
  • 17. Intuitive Design Build on what Notes users know and expect Side bar adjusts to current user context Simple action buttons for decision maker Embedded directly into calendar, e-mail One-click collaboration
  • 18. Extensibility
  • 19. Workflow Integration Transparently expose workflow decisions in Lotus Notes
    • Configure which workflow decisions to expose in Alloy
    • Add further SAP information by using ABAP workbench
    • Modify the decision user interface in Domino Designer
    • Integrate additional helpful information into the sidebar
  • 20. Custom Integration Bring contextual information to facilitate better decisions
    • Bring contextual information from SAP Business Suite
    • Use standard customization tools like Lotus Notes Designer, Lotus Script, SAP Implementation Guide
    • Integrate additional helpful information into the sidebar
    • Customize email and document forms to fit your needs
  • 21. Agenda
    • Key trends and issues
    • Alloy solution overview
    • Why choose Alloy?
  • 22. Key Benefits For the business user, the enterprise and IT Increase effectiveness, responsiveness, and productivity Improve decision making Better risk management Increase ROI
    • A smarter work environment for business users, integrating the collaborative capabilities of Lotus Notes with SAP applications, workflows, and information
    • Easy and intuitive access to relevant, contextual business information
    • Employees can more easily adhere to business processes, follow workflows, and act on essential information
    • Leverage existing investments in SAP applications and Lotus Notes.
  • 23. What makes Alloy unique? Reliable, simple and extensible <Value Scenario> improves <benefit> and <benefit>
    • The first product jointly developed and supported by SAP and IBM
    • Eliminates the need to build and maintain expensive custom programming or interfaces to integrate SAP applications with Lotus Notes
    • Allows in-house developers and system integrators to customize and extend functionality to better serve unique needs
  • 24. Sales Approval Workflow Manager can make decision right from Lotus Notes Contextual Information Details Contextual Collaboration
  • 25.
    • IBM Lotus
      • Lotus Notes 8.0.2 and above
      • Lotus Domino 8.0.2 and above
    • SAP
      • SAP ECC 6.0 or higher
      • SAP BI 3.5 or 7
    • Initial Languages
      • English, German, French, Japanese, Italian
    • Platform support
      • Lotus Notes client – initially Microsoft ® Windows XP ® 32 Bit and Windows Vista ® 32 Bit
      • Domino – initially Microsoft ® Windows Server ®
    Alloy System Prerequisites for v1.0
  • 26. Alloy System Prerequisites for v1.0
  • 27. Q1/2009 Target Q4/2010 Alloy v1.0 -Reporting & Analytics -Workflow Approval Pattern - Leave Request - Trip Request Alloy 2.0 -Event/Alert Framework to enable solutions - Frameworks to enable industry specific solutions -Contact management -Calendar management - Business Analytics - Further Lotus portfolio integration: ST, Activities, Symphony, Quickr - Unstructured activity management in support of processes - Read only access to business data for unlicenced delegate - Additional mobile device support - Languages - Platforms - Server: AIX, Linux (tbd) - Client: Mac, Linux (tbd) Disclaimer - roadmap is subject to change without notice Q1 / 2010 Post Alloy 1.0.1 additional capabilities e.g. - RIM supports Alloy - Additional sample customization's (open NTF) - Key reports pre-packaged from SAP - Alloy's exploitation Live Text and Widgets - Notes 8.5.x support Q3/2009 Alloy 1.0.1 - Data Consistency Checker - Clustering support - Notes 8.5 Support Future Directions for Alloy by IBM and SAP
  • 28. For more information, visit /software/lotus/alloy
  • 29. © IBM Corporation 2008. All Rights Reserved. The information contained in this publication is provided for informational purposes only. While efforts were made to verify the completeness and accuracy of the information contained in this publication, it is provided AS IS without warranty of any kind, express or implied. In addition, this information is based on IBM’s current product plans and strategy, which are subject to change by IBM without notice. IBM shall not be responsible for any damages arising out of the use of, or otherwise related to, this publication or any other materials. Nothing contained in this publication is intended to, nor shall have the effect of, creating any warranties or representations from IBM or its suppliers or licensors, or altering the terms and conditions of the applicable license agreement governing the use of IBM software. References in this publication to IBM products, programs, or services do not imply that they will be available in all countries in which IBM operates. Product release dates and/or capabilities referenced in this presentation may change at any time at IBM’s sole discretion based on market opportunities or other factors, and are not intended to be a commitment to future product or feature availability in any way. Nothing contained in these materials is intended to, nor shall have the effect of, stating or implying that any activities undertaken by you will result in any specific sales, revenue growth, savings or other results. IBM, the IBM logo, Lotus, Lotus Notes, Notes, Domino, Sametime, and Lotusphere are trademarks of International Business Machines Corporation in the United States, other countries, or both. Microsoft and Windows are trademarks of Microsoft Corporation in the United States, other countries, or both.