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    projectsmonthlyreportMarch08.doc projectsmonthlyreportMarch08.doc Document Transcript

    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Biological Sciences Department - SRIF 3 Chemical Genetics 630227 March 2008 Progress Report Company Lead Contact Project Stage: 6 Project Manager Durham University Sean Kelly Design Team Dewjoc Mark Morley Budget: £1.093m Main Contractor Vest Construction Ltd Gavin Vest STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Completion September 2006 February 2007 May 2007 June 2007 Completion March 2008 January 2008 MONTHLY PROGRESS The Project was structured around three main research elements. Stem Cell Facility Works were completed and final handover was due in March 2008. All construction works were completed and commissioning of plant and equipment had begun. Chemical Genetics Laboratory. “Burke Lab” Works were on going in this area and were progressing well. Works were due for completion in March 2008. Environmental Growth Facility Works were now completed. ISSUES Project meetings were held with the Design Team and the Department’s stakeholders on a fortnightly basis. (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: Good Comments: Comments: Works were on site. Snagging items were still ongoing. March 2008 Estates & Buildings Page 1 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: SRIF 3 Infrastructure Works Science Site 630223 March 2008 Progress Report Company Lead Contact Project Stage: 5 Project Manager Durham University Sean Kelly/Tom Hopper Design Team Atkins (Electrical) Ian Donkin Budget: £2.2m Main Contractor Interserve Lee Middleton STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Completion September 2006 October 2006 April 2007 (Electrical Works) Completion March 2008 MONTHLY PROGRESS The SRIF 3 Project was the upgrade of the services infrastructure, specifically the building fabric in Physics, Chemistry, Mathematics, Dawson and Engineering buildings. Electrical and Mechanical Works were now completed. Construction Infrastructure Works were: Window installations, roofing works and structural repair works on the Maths/IT Building was on site and due for completion in March 2008. ISSUES All costs to be committed to budget prior to 31 March 2008. (Score) (Score) CONSULTANT’S PERFORMANCE: N/A CONTRACTOR’S PERFORMANCE: Good Comments: Comments: N/A Contractors were on site in various locations. March 2008 Estates & Buildings Page 2 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: BSI Enabling Works Science Site March 2008 Progress Report Company Lead Contact Project Stage: 4 Project Manager Durham University Sean Kelly Design Team Estates and Buildings Sean Kelly Budget: £135K Main Contractor Various STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Completion September 2006 October 2006 Summer 2007 1 October 2007 Completion MONTHLY PROGRESS The enabling works for the forthcoming Institute involved the conversion of space in the Chemistry Building, previously occupied by the Department of Earth Sciences. In addition the space requirement for the new Institute also involved the relocation of the existing Rock Store into the Engineering Workshop 095. Relocate Wind Tunnels – Phase 1 Moved the closed and cross flow tunnels from the Engineering Workshop 095 and housed them on a temporary basis in the New Engineering Building café area. Works were now completed. Construction of new Engineering Laboratory was nearing completion. Relocate Rock Store – Phase 2 The move of the rocks and racking system were now completed. Works were on site constructing the ramped access. New Engineering Laboratory – Phase 3 Construction of new Engineering Laboratory was nearing completion. Relocate Wind Tunnels and Reinstate Café Area – Phase 4 Agreement to move the wind tunnels to a new location and reinstate the café area, this work was to take place June/July 2008. ISSUES Meetings had been held with all stakeholders and agreement had been reached on the following issues: Next stage of the open Engineering Laboratory to be completed. Works were on site. Agreement to move the wind tunnels to a new location and reinstate the café area, this work to take place June/July 2008. (Score) (Score) CONSULTANT’S PERFORMANCE: N/A CONTRACTOR’S PERFORMANCE: Good Comments: Comments: March 2008 Estates & Buildings Page 3 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: College Refurbishment- Elvet Block Grey College 630302 March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Durham University Sean Kelly Design Team Atkins Gary White Budget: £2.9m Main Contractor TBC STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre–Construction Construction Practical Occupation Completion January 2008 February 2008 March 2008 Completion MONTHLY PROGRESS The refurbishment of the Elvet Blocks were planned to commence in the Summer of 2008 and the phased completion of the works planned for September 2008 and December 2008. The boiler in North Elvet was replaced in the Summer of 2007 and the remaining boiler in West Elvet would be replaced in the Summer of 2008. The works would include the refurbishment of all bedrooms (151No) and the refurbishment of the existing kitchens, shower and toilet facilities in the buildings. The works would be split into two construction phases and would commence at the end of Congregation in June 2008. The first phase would conclude at the end of September 2008 and the second phase early December 2008. Elvet North accommodation would be available for occupation by the start of the Michaelmas term in October 2006, the remainder by the start of the Epiphany Term 2009. ISSUES The Business Case had been presented to the University Executive Committee and the Finance and General Purposes Committee and had been approved to proceed. A Contract Plan had been submitted and agreed with the Procurement Section and a Procurement Officer had been allocated to the Project. First Design Team meeting had been held with the College. Design “lock in” should be reached by the end of March 2008. (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: N/A Atkins have been appointed to act as Lead Consultant March 2008 Estates & Buildings Page 4 of 36
    • Estates and Buildings Department PROJECT TITLE: The Gateway Programme COST CENTRE 630218 March 2008 Progress Report Company Lead Contact Project Stage: 2 Project Manager Durham University Ian Tubman Design Team GSS Architecture David Allsop Budget: (£1.2m Main Contractor design fees) STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Pre-Construction Construction Practical Occupation Project Strategy Completion Completion MONTHLY PROGRESS This Project initially proposed the relocation of the University’s Central Administration Departments from current accommodation in buildings at Old Shire Hall, Green Lane and Mountjoy Block 2. At its meeting on 31 October 2006, the University Executive Committee considered an option paper prepared by the Project Steering Group where it was agreed that a new option to construct a new Student Services Building should be developed, coupled with the refurbishment of Mountjoy Blocks 1 - 3 for the remaining University Administration. This option was presented to the Vice-Chancellor who requested a further option appraisal that would consider the provision of a ‘Gateway Building’ to include Student Services, Executive Offices and appropriate University Administration as well as the relocation of the Law Department and the School of Applied Social Sciences. An extension to the Main Library would be incorporated for the relocation of the Law and Music collections. Mountjoy Blocks 1-3 would be refurbished for the remaining University Administration with some possible academic use. An Architect had now been selected to take forward the Concept Design for the development along Stockton Road. ISSUES A series of Design Team and User Group meetings were to be scheduled. (Score) (Score) CONSULTANT’S PERFORMANCE: CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: March 2008 Estates & Buildings Page 5 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: University of Durham Centre for Sporting Excellence 630216 March 2008 Progress Report Company Lead Contact Project Stage: Stage 2 Project Manager Durham University Ian Tubman Design Team Budget: (400k for Design fees only Main Contractor None None at this stage) STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre- Construction Practical Completion Occupation Project Completion Construction MONTHLY PROGRESS Architects WS Atkins in March 2005 produced a Concept Design for a “Centre of Sporting Excellence” and Boat Store, located at Graham Sports Centre at Maiden Castle. The University Executive Committee had now approved the progression of the scheme up to RIBA Stage D with a capped project budget of £6m inclusive. The design for the Project had now been developed in consultation with the Director of Sport and relevant coaches. A draft Stage D report had been prepared and was being reviewed by the Project Manager and the Director of Sport prior to issue of a planning application. A cost plan prepared by Cost Consultants, Turner and Townsend estimated that the Project was currently under the £6m capped budget. A Supporting Statement had been prepared that justified the need for the Project and would be submitted as part of the planning application. The Local Planning Authority had provided further comments regarding the scale and design of the development and these were being considered by the Design Team. Meetings with the Architects were ongoing to resolve the issues raised by the Planners. ISSUES Funding applications were to be submitted once planning received. Justification document to be reviewed by the Local Planning Authority. Comments from the Local Planning Authority were to be considered. (Score) CONSULTANT’S PERFORMANCE: CONTRACTOR’S PERFORMANCE: (Score) N/A Comments: Comments: March 2008 Estates & Buildings Page 6 of 36
    • Estates and Buildings Department PROJECT TITLE: Proposed Synthetic Rugby Pitch to COST CENTRE Graham Sports Centre TBC March 2008 Progress Report Company Lead Contact Project Stage: 1 Project Manager Durham University Ian Tubman Design Team Budget: £890k Main Contractor STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Pre-Construction Construction Practical Occupation Project Strategy Completion Completion MONTHLY PROGRESS This Project involved the provision of a third generation synthetic full sized floodlit rugby pitch to Graham Sports Centre, Maiden Castle for the development and improvement of sporting facilities. It was proposed that the pitch should be located alongside the existing water based hockey pitch. The Business Case and estimated costs were presented to the University Executive Committee on 16 January 2007 and Finance and General Purposes Committee on 28 February 2007 and was approved. The following information had now been issued to the planners for comment: • Planning Supporting Statement • Plans • Design and Access Statement • Transport Assessment • Ecological Assessment • Landscape Assessment • Heritage and Cultural Assessment • Floodlighting Reports ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: March 2008 Estates & Buildings Page 7 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Estates Strategy Anthropology 630216 Re-location March 2008 Progress Report Company Lead Contact Project Stage: 4 Project Manager Durham University Simon Watt Design Team Dewjoc Architects Mark Morley Budget: £3.7 million Main Contractor Laing O’Rourke John Osborne STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Completion Completion Completion Completion Completion Completion Completion May 2005 October 2005 April 2007 MONTHLY PROGRESS The aim of the Project was to relocate the Department of Anthropology from Old Elvet to Dawson Building where they would share the accommodation with the Department of Archaeology. This involved refurbishing large parts of the Dawson Building including converting the existing roof voids into office accommodation. This also formed part of the University Estate Strategy. The second phase of the works which involved refurbishing existing offices on the second floor was completed on programme on 14 March 2008. The final phase of the works which involved refurbishing the ground floor would commence on 25 March 2008 and was three weeks ahead of programme. Practical completion was still expected to be achieved on programme on 29 August 2008. This would allow the Department of Anthropology to move into the building during September 2008. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: Excellent Comments: Comments: March 2008 Estates & Buildings Page 8 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Institute of Hazard and Risk Research (Geography West Extension) 630225 March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Durham University Simon Watt Atkins Simon Allan Design Team Faithful and Gould Stuart Dennison Budget: £5.185 million Main Contractor Laing O’Rourke John Osborne STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Project Completion 12 June 2006 12 June 2006 19 January 2007 Completion MONTHLY PROGRESS The Project involved the construction of a substantial extension to the Geography West Building to house the new Institute of Hazard and Risk Research. The extension would house academic staff offices, postgraduate rooms, 1 seminar room, two large climate controlled laboratories and a breakout space which had been designed to provide flexible accommodation for a number of uses. The Contractor was currently reporting an eleven week delay to the master programme. However, the works were currently being accelerated in line with the recovery programme, which was issued by the Contractor in February. This showed completion being achieved on 1 May 2008 (6 weeks behind the original master programme). The basement of the building, which housed the climate controlled laboratories was completed on 22 February 2008. The University had now taken possession of this area. ISSUES The external works to the building were now being considered as part of the Science Site Pedestrianisation Project. This scheme had yet to be approved by the University Executive Committee so that a completion date for the works was unknown at this time. (Score) (Score) CONSULTANT’S PERFORMANCE: Average CONTRACTOR’S PERFORMANCE: Good Comments: Comments: March 2008 Estates & Buildings Page 9 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Fire Risk Assessment Improvements TBA March 2008 Progress Report Company Lead Contact Project Stage: 4 Project Manager Durham University Barry Frost Design Team Estates and Buildings Barry Frost Budget: 250k Main Contractor Interserve Lee Middleton STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Completion September 2006 November 2007 December 2007 Completion MONTHLY PROGRESS A series of Fire Safety Risk Assessments had been carried out across both the academic and Colleges campuses to establish the legislative compliance and also general fire safety requirements of the University property portfolio. Information gleaned from these Risk Assessments had been cross-referenced to the recent Condition Survey carried out by Drake and Kannemeyer and a Schedule of Improvement Works had been formulated. The Fire Risk Assessments and Condition Surveys had identified a need to carry out fire safety improvement works across the campus. The aim of this Project was to use the information provided in the Risk Assessments and Surveys to make the improvements necessary to satisfy the fire safety and legislative requirements of the buildings identified. The Outline Scope of Works had been identified and scheduled. A summary of the nature of the proposed works was outlined below:  replacement of fire doors in kitchens and bedrooms;  installation of, or upgrades to lightning protection;  general repairs to the doors and frames;  upgrades to, or replacements of glazed screens;  extension of existing automatic fire detection systems;  installation of new automatic fire detection systems;  improvements to emergency exits;  establishing refuge points for persons with disabilities. Survey work would commence in October 2007 and good progress was being made, the Programme of Works had been formulated following a consultation process with our customers and would be executed in a rolling programme arrangement. Works to Bede Gym Block [bedroom door replacements] and Charles Stranks House [bedroom door replacements] were completed during November and December 2007 and general upgrade works to 42 Old Elvet took place during January 2008. Further upgrade works to the Hild/Bede site were currently being planned. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: N/A CONTRACTOR’S PERFORMANCE: Good Comments: Comments: Scheme managed in-house. Good performance so far. March 2008 Estates & Buildings Page 10 of 36
    • Estates and Buildings Department PROJECT TITLE: St Cuthbert’s Society Refurbishment of COST CENTRE Tennis Court 630273 March 2008 Progress Report Company Lead Contact Project Stage: 4 Project Manager Durham University Barry Frost Design Team Estates and Buildings Barry Frost Budget: 46.5K Main Contractor Sones Landscaping Jason Dixon STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Constructio Practical Completion Occupation Completion February 2007 March 2007 November 2007 n MONTHLY PROGRESS This Project was approved by the University Executive Committee late in February 2007. The existing tennis court facility in its present state was unsafe for use and in need of refurbishment. It was proposed that the court would undergo long overdue repair works to enable members of St Cuthbert’s Society to have better access to sporting and recreational facilities without the need to travel to other parts of the Campus. The works would comprise of general repair and overhaul of the existing tarmac surface. The existing fencing would be removed and replaced with a new chain link fence with timber rebound boards to the lower section. An acrylic slip resistant coating would be applied to the refurbished surface and housings for tennis nets and netball posts would be incorporated. The area would be used as a multi-use games area (MUGA) and would provide facilities for tennis, football, netball and cricket practice nets. Appropriate line markings would be provided. The scheme would also incorporate the provision of sports equipment and a lockable storage facility. The detailed design brief had been formulated and approved by the College. The main design period and competitive tender exercise was completed. The tenders had been reviewed and Sones Landscaping Limited had been appointed to carry out the works. A formal application for Planning Permission had been submitted after consultation with the Local Authority Planning Department. Unfortunately, delays had been experienced with the application due to requests for tree and bat surveys to be included in the application. For this reason, the programme had been adjusted. The Project commenced on site in December 2007. The resurfacing, fencing and landscaping were completed at the end of February 2008. The line markings would be carried out during the spring, this was the final task and completion thereof would bring about full completion of the works. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: N/A CONTRACTOR’S PERFORMANCE: Good Comments: Comments: March 2008 Estates & Buildings Page 11 of 36
    • Scheme being managed in-house. Have undertaken the works professionally and are achieving high standards. Estates and Buildings Department COST CENTRE PROJECT TITLE: University College, Durham Castle Undercroft Bar Refurbishment 767808 March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Durham University Barry Frost Design Team Ian Ness Architect Ian Ness Budget: 90 k Main Contractor TBA STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Completion September 2006 December 2006 Completion MONTHLY PROGRESS University College had identified funding within their budget to refurbish the Undercroft Bar in Durham Castle. This Project was being part-funded by both the College and the JCR. Ian Ness Architect had been commissioned to carry out consultancy services on this Project and the design stage was nearing completion. The application for Listed Building Consent had been lodged and the City Planners had paid a visit to site, indications were that there were no major problems with the proposal from a planning perspective. A further meeting had been held with English Heritage to agree the finishes, this was successful and Listed Building Consent would be forthcoming. The works were scheduled to be carried out during the Easter Term 2008. The costs were currently being reviewed prior to the appointment of the main Contractor via the Measured Term Contract. In order to facilitate the refurbishment works, the existing asbestos pipe required removal from the bar area and this was carried out during December 2007. BC Environmental carried out the asbestos stripping and Lucion would be carrying out the monitoring and air testing. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: N/A CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: Have provided a good service thus far. March 2008 Estates & Buildings Page 12 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Reconfiguration of E&B Security Control Centre 630161 March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Durham University Barry Frost Design Team Estates and Buildings Barry Frost Budget: 158.9 k Main Contractor TBA STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Completion September 2006 January 2008 Completion MONTHLY PROGRESS This Project had been initiated in order to improve the functionality of the Estates and Buildings Security Control Centre on the Science Site. The objective was to improve the working environment for Security staff, provide new, modern equipment and most importantly, to create a more customer focussed point of contact for staff, students and visitors to the Science Site. Initial consultation had taken place and the brief was completed and agreed. The Scope of Works would include the following:  building layout alterations;  relocation of all CCTV, fire detection, intruder alarm and BMS equipment into a newly created control room;  modifications to services; including supply/extract air, power, IT and telephony, heating and lighting;  internal fitting out and finishing works. The coming month would see the completion of the detailed design work. The works would be procured through the Measured Term Contract and were likely to take place during the Summer Vacation, although the final programme was to be agreed. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: N/A CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: Scheme was being managed in-house. March 2008 Estates & Buildings Page 13 of 36
    • Estates and Buildings Department PROJECT TITLE: Hatfield College Refurbishment of COST CENTRE Tennis Court 630301 March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Durham University Barry Frost Design Team Estates and Buildings Barry Frost Budget: 46.5K Main Contractor Interserve Lee Middleton STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Completion February 2008 February 2008 Completion MONTHLY PROGRESS This Project was approved by the University Executive Committee in February 2008. The existing tennis court facility in its present state was in need of refurbishment. It was proposed that the court would undergo long overdue repair works to enable members of Hatfield College to have better access to sporting and recreational facilities without the need to travel to other parts of the Campus. The works would comprise of general repair and overhaul of the existing tarmac surface. The existing fencing would be removed and replaced with a new chain link fence with rebound mesh to the lower section. The area would be used as a multi-use games area (MUGA) and would provide facilities for tennis, football, netball and cricket practice nets. Appropriate line markings would be provided. The detailed design brief, including the Scope of Works and Programme had been formulated and approved by the College. Interserve had been appointed to carry out works, their quotation had been returned and was within budget. A pre-start meeting had been held with the College and the programme and access arrangements etc had been agreed. The works would commence on site on 10 March 2008 and would be completed by 11 April 2008. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: N/A CONTRACTOR’S PERFORMANCE: Good Comments: Comments: Scheme was being managed in-house. All information was provided quickly and accurately thus far. March 2008 Estates & Buildings Page 14 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Biophysical Science Institute Chemistry Department 630286 March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Durham University Barry Frost Design Team PHP Architects Graeme Hodgson Budget: 3.4 million Main Contractor TBA STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Completion December 2007 January 2008 Completion MONTHLY PROGRESS The Project involved the conversion of space in the Chemistry Building, previously occupied by the Department of Earth Sciences. In addition the space requirement for the new Institute also involved the relocation of the Earth Science Rock Store and the conversion of a centrally timetabled teaching room [CG 221]. In addition to the works detailed above, two further elements of work were required to complete the BSI programme, these were: 1. enabling works to the Engineering Department to accommodate the Earth Sciences Rock Store, currently housed in Room CG78 in the Chemistry Building. These works were now completed; 2. conversion of room CG78 in the Chemistry Building to form new Laboratory space for Drs Pohl and Goeta. These works were being procured through the Measured Term Contract, works were on site and were programmed be completed by mid-April 2008. The Project was awarded University Executive Committee approval in December 2007 and Finance and General Purposes Committee approval on 7 January 2008. The Project was approved by the University Council on 16 January 2008. PHP Architects and Northcroft Quantity Surveyors had been appointed and had completed the tender documentation. The Project was currently progressing to programme. Suitable Contractors had been invited to tender for the works, bids would be received on 4 April 2008. The works were scheduled to commence on site in May 2008 and be completed and ready for occupation in November 2008. Bureau Veritas had carried out a Type 3 Asbestos Survey and had identified the asbestos containing materials and arrangements were being made to carry out necessary asbestos removal works. Some stripping out of laboratory benching etc had been carried out in advance of the main contract. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: Comments: Comments: Very proactive and professional. March 2008 Estates & Buildings Page 15 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Elvet Garth Refurbishment CLRM and College Division March 2008 Progress Report Company Lead Contact Project Stage: 6 Project Manager Estates and Buildings Michael Forster Design Team Estates and Buildings Michael Forster Sendrig Construction McVickers Budget: £243,000 Main Contractors Mitie DMS STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Project 12 September 2007 14 March 2008 Completion tba Completion 14 March 2008 MONTHLY PROGRESS Work to refurbish the flats to provide accommodation for visiting academics was completed on 14 March 2008. Each flat offered two bedrooms, bathroom and kitchen facilities with the ground floor flat also provided a living space. The external spiral fire escape had been replaced with a straight flight accommodation staircase making access to the first floor more manageable. ISSUES None. (Score) (Score) CONSULTANT’S PERFORMANCE: CONTRACTOR’S PERFORMANCE: N/A Fair Comments: Comments: March 2008 Estates & Buildings Page 16 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Williamson Re-Roofing CLRM Planned maintenance March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Estates and Buildings Michael Forster Design Team Not applicable Budget: £100,000 Main Contractors To be agreed STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Completion Occupation Project Completion MONTHLY PROGRESS The copper sheet roof to the original Williamson building had been identified as needing replacement to prevent water ingress. Design work and preparation of specifications and Scope of Work documents had commenced in readiness to go out to tender in April 2008. Work was scheduled to commence on site on 30 June 2007 and would take approximately six weeks to complete. The proposal was to replace the copper roof with a single ply membrane in a colour to match that of the copper patina and the standing seam details. The roof would be insulated to meet present Building Regulation requirements and would include a ‘man-safe’ system for future maintenance. ISSUES None. (Score) (Score) CONSULTANT’S PERFORMANCE: CONTRACTOR’S PERFORMANCE: N/A N/A Comments: Comments: March 2008 Estates & Buildings Page 17 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: A and B Extension Refurbishment 630303 March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Estates and Buildings Michael Forster PHP Fausto Pereira TGA S Todd/J Jobes Design Team Northcroft Phil Hill Budget: £1.91m Turner Townsend Phil Ross Main Contractors To be agreed STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Completion Occupation Project Completion MONTHLY PROGRESS The Business Case was to refurbish the A and B extension at St Aidan’s College was approved by University Executive Committee on 5 February 2008 and Finance and General Purposes Committee on 25 February 2008. The proposal was to provide en-suite bedrooms and self-catering facilities for Postgraduates/returning Undergraduates on two floors. Work would include re-wiring and alterations to fire alarms and emergency lighting, replacement of aging heating and water pipe work, installation of shower pods, window replacement, flooring, decoration, and furniture. A two-storey extension would provide a social space around the kitchen areas. Design work had commenced and would continue through to tender stage in May 2008. Work was scheduled to start in mid-August and be completed by Christmas. ISSUES None. (Score) (Score) CONSULTANT’S PERFORMANCE: CONTRACTOR’S PERFORMANCE: N/A N/A Comments: Comments: March 2008 Estates & Buildings Page 18 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Elvet Riverside 1 Refurbishment 2008 630299 March 2008 Progress Report Company Lead Contact Project Stage: Project Manager Durham University Emma Easby Design Team Emma Easby Budget: 1,667,463 Main Contractor STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Project Completion Completion MONTHLY PROGRESS This Project consisted of the refurbishment of rooms in Elvet Riverside 1, this consisted of: • the ground floor central bookable rooms; • ground floor corridor; • ground floor toilets; • first floor 2 number lecture theatres; • first floor corridor; • first floor central bookable rooms. Works were due to commence in June 2008 and completed end of September 2008. Appointments had been made with: • QS Consultant – Northcroft • M&E Consultant –TGA • CDM Co-ordinator – Faithful & Gould The tender documents were being currently prepared and the tender return was due on Friday 4 April 2008. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: March 2008 Estates & Buildings Page 19 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Elvet Hill House 630727 March 2008 Progress Report Company Lead Contact Project Stage: Project Manager Durham University Emma Easby Design Team Emma Easby Budget: 181 k Main Contractor STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Project Completion Completion MONTHLY PROGRESS The aim of this funding was to be used on carrying out works as specified on the Condition Survey and improvements to the existing centrally bookable rooms. BGP were currently preparing a specification and Scope of Works based on the Condition Survey. An external survey had been completed and all the documentation was to be issued to the Project Manager by the end of March 2008. The works would be carried out by Interserve during the Summer. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: good CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: March 2008 Estates & Buildings Page 20 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: External Signage Unknown March 2008 Progress Report Company Lead Contact Project Stage: Project Manager Durham University Emma Easby Design Team Emma Easby Budget: 186k Main Contractor STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Project Completion Completion MONTHLY PROGRESS The aim of this refurbishment was to improve the existing external signage at both the Durham and Queens Campuses. The University Executive Committee had agreed the funding and agreed on the proposed signage. The programme was currently being produced and initial meetings were being arranged with the Facilities Managers to take the scheme forward. Completion Date was October 2008. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: Excellent Excellent March 2008 Estates & Buildings Page 21 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: John Snow College External Improvements Unknown March 2008 Progress Report Company Lead Contact Project Stage: Project Manager Durham University Emma Easby Design Team Emma Easby Budget: Unknown Main Contractor Sendrig Construction STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Project Completion Completion MONTHLY PROGRESS The aim of this work was to improve the external grassed area outside John Snow College’s existing Cabin area. This area was under used due to an inappropriate grassed surface. The aim was to convert part of this space into a decked area. Sendrig were to carry out the external works and works were due to commence on site in April 2008. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: Excellent Excellent March 2008 Estates & Buildings Page 22 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Laundry and Reception Refurbishment – Queens Campus Unknown March 2008 Progress Report Company Lead Contact Project Stage: Project Manager Durham University Emma Easby Design Team Emma Easby Budget: Unknown Main Contractor STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Project Completion Completion MONTHLY PROGRESS The works proposed consisted of: • Creating a smaller laundry area, Security office and general refurbishment. A specification and drawings had been completed and the Client was to seek approval from the University Executive Committee for funding. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: March 2008 Estates & Buildings Page 23 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Waterside Refurbishment 630277 March 2008 Progress Report Company Lead Contact Project Stage: Project Manager Durham University Emma Easby Design Team Emma Easby Budget: 350k Main Contractor Vest Construction STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Strategy Pre-Construction Construction Practical Occupation Project Completion Completion MONTHLY PROGRESS The aim of this refurbishment was to convert the present Waterside Room in the Holliday building into a bistro/bar within a cost limit of £350k inclusive of VAT and professional fees. Construction works commenced on 10 December 2007 and were to be completed by 25 January 2008. Contractor – Vest Construction Architect – PHP Architects The programme was completed on time and the final account was being prepared. At present snagging was being undertaken and the commissioning of the lighting was yet to be completed. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: N/A Comments: Comments: Excellent Excellent March 2008 Estates & Buildings Page 24 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Grey College Elvet South – Boiler Plant Renewal 630185 March 2008 Progress Report Company Lead Contact Project Stage: 4 Project Manager Durham University Martin Huitson Design Team TGA Leon Atkins Budget: £476,188 Main Contractor Dunnill Mechanical Services STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Completion Completion Completion Completion Completion Completion Completion 1 August 2004 14 January 2006 5 June 2005 5 June 2005 MONTHLY PROGRESS This Project aimed to replace the aging and inefficient boiler plant in the Elvet South accommodation block with a fully condensed heating and hot water system that would provide a robust and reliable system for many years to come. This year’s scheme would also include the upgrade of the external gas infrastructure which was presently undersized for the College site. TGA Consulting Engineers had been awarded the design following the recent success on the previous phases of the Project. The Department had agreed to the reappointment of Dunnill Mechanical Services with our Procurement Department using a negotiated bid to reduce project administration and reduce the overall project programme. TGA Consulting Engineers would produce a design for comment early March. The Department were aiming for an issue to the Contractor for pricing by 25 March 2008. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Good CONTRACTOR’S PERFORMANCE: Comments: Comments: Good Consultant. March 2008 Estates & Buildings Page 25 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: Van Mildert Decentralisation 630265 March 2008 Progress Report Company Lead Contact Project Stage: 2 Project Manager Durham University Martin Huitson Design Team Cundall Johnston Alex Sewell Budget: £626,370.00 Main Contractor Leybourne Urwin Kieron Bennett STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Completion Completion Completion Completion Completion Completion Completion 1 August 2006 20 September 2006 4 June 2007 5 June 2007 MONTHLY PROGRESS The Department were presently planning to decentralise both Tyne and Wear accommodation blocks from the College central boiler system during Summer 2008. The Department aimed to provide separate fully condensed heating and hot water systems to improve energy efficiency and also the ability to be remotely operated and the plant to be monitored via the Building Management System. The Department also intended to remove the tanked water systems thus removing the need for annual legionella inspections and system dosing. Cundall Johnson Partners had been awarded the design following the recent success on the previous phase of the Project. The Department had agreed to the reappointment of Leybourne Urwin with our Procurement Department using a negotiated bid to reduce project administration and reduce the overall project programme. Cundall Johnson would be presenting their design package to the University on week commencing 14 March 2008 for issue to the Contractor for pricing. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: Poor CONTRACTOR’S PERFORMANCE: Comments: Comments: An improvement was made through the programme March 2008 Estates & Buildings Page 26 of 36
    • Estates and Buildings Department COST CENTRE PROJECT TITLE: School of Education Boiler Plant Replacement 630265………… March 2008 Progress Report Company Lead Contact Project Stage: 1 Project Manager Durham University Martin Huitson Design Team Budget: £198,752 Main Contractor STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Completion Completion Completion Completion Completion Completion Completion 1 August 2007 MONTHLY PROGRESS The Department intended to replace the aging and inefficient boiler plant within the School of Education this coming Summer. The Acting Senior Mechanical Engineer attended a meeting with representatives of the Department to carry out a consultation regarding the effects of the planned work. The Department had reached a compromise on programme and the extent of the site set up. The Department had made an initial approach to TGA Consulting Engineers who the Department hoped to employ to design a scheme from our Engineers Brief over the coming weeks. The Department had also approached WS Atkins to provide a fee for their CDM Co-ordinators duties. The Department were aiming to carry out all appointments during the reporting period. Lucion would be carrying out their Type 3 Asbestos Survey and producing their tender issue documents during March 2008. ISSUES (Score) (Score) CONSULTANT’S PERFORMANCE: CONTRACTOR’S PERFORMANCE: Comments: Comments: March 2008 Estates & Buildings Page 27 of 36
    • Engineering Services Section March 2008 Estates & Buildings Page 28 of 36
    • Estates and Buildings Department PROJECT TITLE: Science Site – Main Library Building COST CENTRE Passenger/Goods Lift Replacement Lift Number 1 March 2008 Progress Report Company Lead Contact Project Stage: 3 Project Manager Estates and Buildings Dave McCaffery Design Team Dunbar Boardman Phil Mantey Budget: £138,000 Main Contractor N/A STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 STAGE 6 STAGE 7 PROGRAMME Inception Execution Pre-Construction Construction Practical Occupation Project Strategy April 2006 Completion Completion January 2006 MONTHLY PROGRESS Survey work, lift design specification and tender documentation had been completed. Dunbar and Boardman had been appointed to undertake CDM coordinators duties and responsibilities. Tender package had been issued to four number lift manufacturers on 28 January 2008. Two number tender offers were received on 20 February 2008, one number lift company declined to tender and there was one nil return. Kone were awarded the contract after tender evaluation exercise at a cost of £88,106 + VAT. Detailed programme of work was to be developed, work to commence on site at the end of June 2008 (Score) (Score) CONSULTANT’S PERFORMANCE: CONTRACTOR’S PERFORMANCE: Good Comments: Comments: March 2008 Estates & Buildings Page 29 of 36
    • Estates and Buildings Department Section: Engineering Services Report For The Month Of: March 2008 Report Prepared By: John Lightowler Energy Management TEAM bureau service had completed inputting back accounts so that the TEAM M&T software database now had a full year (2006 – 2007) of invoice information with regard to electricity, gas and water bills. This would now enable comparisons to be made as data for year 2007 – 2008 was entered into the system. A training day was arranged on 12 December 2007 to learn about monitor points and general reports. TEAM reported back that there was a problem with the SIGMA software and their development team were investigating it. Other Activities A survey by ISO Covers had been carried out on all plant rooms on the Science Site. The results would go forward as a project for the Salix Financing ring-fenced budget. A meeting regarding the Carbon Reduction Commitment (CRC) in London has been attended. The Energy Manager had surveyed various locations on the Science site for AMR of gas meters. The survey was carried out with Npower. An inspection of Power Factor equipment was carried out at Holliday Building, Queens Campus Holliday. The PFE would normally read 0.97 but because of component failure it was only reading 0.77. The Engineering Section were meeting weekly to develop a programme for a ‘ring fenced energy budget’; Salix Finance (working for the Carbon Trust) would match fund a ring fenced energy budget, with the initial loan paid back out of reduced energy costs. An order valued at £75,000, had been placed with TEAM EA to deliver Display Energy Certificates and Advisory Reports for 66 of the University’s buildings, which were over the required 1,000 M2. This represented 73% of the University building stock. March 2008 Estates & Buildings Page 30 of 36
    • Estates and Buildings Section: Engineering Services Report For the Month Of: March 2008 Report Prepared By: Martin Huitson Project Support • Continued Engineering Project Support with Elvet Garth Refurbishment, BSI Rock Store, BSI Chemistry Refurbishment, Grey College Refurbishment, Geography Department IHRR2, St Mary’s Williamson Building Refurbishment and St Aidans Straight Wing Refurbishment. General Nothing further to report. March 2008 Estates & Buildings Page 31 of 36
    • Estates and Buildings Department Section: Engineering Services Report For The Month Of: March 2008 Report Prepared By: Bob Hare Engineering PPM Activities Commercial Gas and Fuel Oil Appliances Order was placed for repairs to the leaking boiler located in Dawson building which served the Chemistry areas 1 and 4. The service and repairs to the Commercial Boilers was ongoing. Air Conditioning The Mechanical Engineer was investigating into costs to replace air conditioning in the School of Engineering Computer Server room. Heating/Cooling Water Treatment A new schedule of plant requiring water treatment was currently being worked on so that a new contract for treatment could be in place. Pressure/Lifts/Lift Equipment Insurance Inspections New lifts had been referred to the Insurance Engineer for inspection. These were located at Brooks House at Parsons Field and Josephine Butler College and Ustinov College at Howlands Farm. Water Hygiene The Legionella Control and Water Hygiene inspections were completed and the next visit was scheduled for April 2008. Sewerage Plant Maintenance Routine maintenance of sewerage pumps was completed in February 2008. Passenger/Goods Lifts Lift repairs and inspections were ongoing. The contract to replace the Library lift had been awarded to Kone. March 2008 Estates & Buildings Page 32 of 36
    • Ventilation COSHH Inspection and Testing Repairs and validation of fume cupboards, safety cabinets and LEV systems were nearing completion. There had been extensive work carried out to these systems to bring them in line with British Standard requirements to satisfy Health and Safety legislation. There remained the costs to be reviewed in order to recharge departments accordingly. Compressed Air Systems Equipment Schedule of equipment were being reviewed before going out to tender for routine maintenance. Fire Hydrant and Dry Risers The University’s Fire Officer was making enquiries regarding the testing of fire hydrants and dry risers being carried out by the Fire Brigade. Ventilation System Maintenance Repairs currently were being carried out on air handling units located at the Central Library and serving the North perimeter. Other Activities Nitrogen Extraction System – Chemistry CG 70 The new nitrogen extraction ductwork at the above location was to be installed during week commencing 17 March 2008. March 2008 Estates & Buildings Page 33 of 36
    • Estates and Buildings Department Section: Engineering Services Report For The Month Of: March 2008 Report Prepared By: Tom Hopper Engineering PPM Activities IEE Electrical Fixed Wiring Inspection and Testing Testing was underway and would continue throughout March 2008 in Economics and all peninsular buildings. High Voltage Electrical Distribution Battery trip links at Hollingside were still under investigation by IUSL repair section. This work was to proceed in the Easter Vacation. Latest service visit remedial work was being priced by our UPS building staff in all substations. Work was to commence in March 2008. Emergency Generators Weekly testing (off-load) of all Emergency was carried out as planned. Load testing of all Generators four times per annum continued. Repair work was completed on Engineering Generator water jacket heater. A programme of battery changing was underway on all emergency generators. The EGG generator was tested on full load for two hours on 16 March 2008. Other Activities The Vesda system in Egg Building Main Computer suite was fully commissioned. Hatfield College Boiler House, Power Supply and Replacement Switchgear The Contractor was proceeding with panel and boiler connections. Owing to water ingress to newly installed switch, the completion of this work was delayed until the end of March 2008. Awaiting CEF to isolate old cable. Palace Green Library, Smoke Detection System The installation of VESDA system continued with expected commissioning before the end of Easter Vacation. March 2008 Estates & Buildings Page 34 of 36
    • A new fire panel was being installed to replace the outdated existing panel at the Palace Green Main Library. This would enable the existing detectors to be changed and upgraded to dual sensor heads and improve the reliability and sensitivity of the general system protecting the main library areas. This work was expected to be completed by the end of March 2008. Project Support Elvet Garth A total electrical rewire in both flats was now underway with a partial rewire of the main building by the Measured Term Contractor. Completion had been delayed until the end of March 2008. Other Activity The Electrical Engineer would be assisting the Physics Department with the installation of a new UPS system and connection to the Physics emergency generator to maintain supply to department specialist equipment from Ogden building basement plant room. This work would be completed by the end of March 2008. The Electrical Engineer had received prices and schemes with regard to new electrical supplies to Ravensworth houses. He was providing ongoing assistance to the Energy Manager. The Electrical Engineer Finalising draft copies of site wise Electrical drawings with the Consultant. This was to be completed in Summer 2008. Intrinsically safe Electrical equipment for new proposed Solvent Store extension had been specified. The Electrical Engineer was drafting electrical specification for refurbishment of Monyers Garth. The Electrical Engineer had advised the Chemistry Department staff on voltage interruption prevention measures. The Electrical Engineer had carried out lighting surveys across the Science Site in conjunction with Salix initiative. The Electrical Engineer had assisted with the application for increased electrical supplies at Monyers Garth, Owengate and Elvet Riverside 1 which was due to a major refurbishment this Summer. The Electrical Engineer had prepared a strategy report for HV infrastructure at the Science site. He had attended a meeting with IUSL to discuss the preparation of a survey and report on existing site HV Loadings. The Electrical Engineer had discussed with the University College a programme for rewiring of Owengate properties in Summer 2008. A Consultant had prepared a full specification and drawings which had been issued to a Contractor for pricing using the Measured Term Contractor Rates. March 2008 Estates & Buildings Page 35 of 36
    • Estates and Buildings Department Section: Engineering Services Report For The Month Of: March 2008 Report Prepared By: Ray Wilson Engineering PPM Activities Fire Alarms and Emergency Lighting Necessary repairs had been carried out to various fire alarm systems around site, 19 Colleges and 10 Departments. The lists for the next round of PPM testing of fire alarm and emergency lighting had now been issued and would commence on 17 March 2008. PPM yearly check had been arranged for radio type fire alarm systems and would commence on 7 April 2008. Necessary emergency lighting repairs had been arranged and were progressing well. Deaf Alerter PPM testing of all systems on site had been arranged and would commence on 10 March 2008. Building Lightning Conductors Additional works were to be carried out at the James Knott Building at Trevelyan College. Repair works were required to the Computer Maths building following new roof membrane works. Other Activities Smoke ventilation system maintenance had been arranged and would commence on 10 March 2008. Sites covered were the new build at Howlands Farm, Brooks House at Parsons Field, Kennan House and Brackenbury House on the Dryburn site. New fire alarm schemes were to be reviewed in 23-26 Old Elvet, 43 Old Elvet and 44-46 Old Elvet. Small modification were to be carried out to the fire alarm sounder circuit ground floor of the Computer Maths building. Work was to commence on 7 April 2008. March 2008 Estates & Buildings Page 36 of 36