1. Dear Parents/Guardian, We are addressing this letter to inform you of post HSC plans that will take place from the 28th of November to the 1st of December. As our school life is coming to an end and being in our Senior Year of high school, we have organized a small 5 day trip within our group before we set forth our separate ways. We feel that we should have the opportunity to enjoy each other’s company and celebrate our achievements and our hard work that we have executed during the long 13 years of school. Fittingly, it is appropriate to ask for your approval and to notify you of all details and information. We will all be open for you to discuss this with us in an intent manner as we are taking this event seriously and trying to organize this in a certain approach that will suit everyone (including you) best. As organizing takes a lengthy process, and bookings are due in order to confirm our reservations particularly during that busy time of the year, we are asking you to please consider this invitation with an open mind. Bear in mind that this event will only include those invited, and as young adults we have excluded the need of parental supervision. As a group, we have discussed the seriousness of this event and have all come to mutually understand the roles that we must all play in order to maintain your trust and to make this event successful. Additionally, for your composure, many of us will have turned 18 by this time. This means that those who are 18 will be clearly aware of the possible legal charges and consequences if anything bad were to happen. Attached along with this letter are the proposed details. Please be aware that other arrangements can be made. Please do not hesitate to propose other ideas and if you have any enquiries whatsoever, feel free to discuss it with your son or daughter.
2. Trip DetailsWhat A 5 day, 4 night trip to Waymount Farm, Cambewarra. When Monday 28th November – Friday 2nd December Where Waymount Farm a luxurious self-‐contained country retreat at Cambewarra, 2 hours drive south of Sydney. “Situated in the heart of the Shoalhaven, Waymount Farm is a self contained beautifully appointed luxury country retreat nestled in the foothills of Cambewarra Mountain… Architect designed, Waymount Farm features oregon cathedral ceilings throughout with every room %&()*(+,-./0+(+123*-4555678)895559:6;:975<" possessing views of the surrounding property and majestic Cambewarra Mountain.” ! Imagine your perfect day... " # !" "# !# !"# $ http://waymountfarm.com/wf/Default.htm Conditions (Neighbour Privacy):During our guests visits to the property we wish to respect and honour our neighbours by ensuring their peace is not disturbed by loud party noises and outdoor entertainment. Waymount Farm therefore has a 10pm noise curfew. Waymount Farm is aware that you have booked the facility to celebrate with family and friends and hope you have a memorable experience however we must ask you to do so whilst abiding by these restrictions: • No Music is played outside at all unless for a special occasion such as a Wedding or outdoor organised game to a maximum time of 1 hour before 10pm (this includes loud music carrying from cars and stereos) • Outdoor entertaining – dining and party chatter outside and around the BBQ area must cease at 10pm. • Any outdoor party noise and chatter must be of a respectful noise level and must never involved shouting or swearing in an offensive tone. • Outdoor swimming and spa use must cease at 10pm. • No driving cars in a loud or fast manner any where on the property. • No outdoor games or activities played after 10pm. • All guests must be aware of this contract and conduct themselves accordingly. When you book Waymount Farm you are required to agree with the Noise Disturbance Contract, sign it and return with a bond of $500 paid separately from your booking fee. If these above restrictions are not adhered to and a noise compliant is received the bond will be withheld.
3. Map CostCurrently, we are looking at around $140 -‐ $150 per person, which is accommodation for 5 days and 4 nights. However, considering numbers, this figure may vary. This cost does not include meals and travelling costs, as this is yet to be determined, however we can be that this will not be costly. Considering the quality of the house, we are fairly confident that these prices are not over expensive. Also be aware that miscellaneous expenses are not included in this overall cost. Through enquiring at Waymount Farm, we have been informed that a 50% deposit must be made to secure our booking. The remaining payments can be made 2 weeks prior to our stay. Therefore at this time, it is only required that each person pitches in to pay the 50% deposit. Deposit: $60 deposit per person must be paid by Friday the 25th of March (This is before half yearly examinations, as it will be hard follow people up during the examination period.) Once all deposits have been made, we are then able to settle our booking. The sooner, the better. Travel Arrangements:We will be travelling by car. At the moment, we will have volunteer designated drivers. We trust that these people will drive safely and will take responsibility to give everyone a safe and happy drive.
4. Other Information Considering the strict Neighbour Policy, we are all aware that the group will behave accordingly in order to assure that we will receive back our $500 bond. Petrol money will be provided from the group and will not come straight out of a designated driver’s money. Extra money will be required for any miscellaneous items that individuals may wish to purchase. Food and meals will be organized closer to the date of the trip. A list of ‘things to bring’ will be handed out later towards the year. The house is to be left spotless when we depart. Thank you very much for taking the time to read through this. We trust that you have taken a sincere and considerate approach towards this event. Deep apologies for the lengthy amount of information, as we only want to inform you of every detail possible for your peace of mind and to know that we are very hopeful for this event to occur. We are all open to openly discuss this information thoroughly as we all hope for the event to be a success.