PGi Meeting Dos and Don'ts

A survey among small-business decision-makers and IT decision-makers 1

Table of Contents Methodology Executive Summary of PGi Findings Detailed Findings 2

Methodology PGi commissioned StrategyOne, an applied research consulting firm, to conduct a three-question custom online survey among: Small-Business Owners and Decision-Makers Sample size: n=500 Owners and decision-makers at U.S. companies with 5 to 99 employees IT Decision-Makers Sample size: n=500 IT manager-level+ at U.S. companies with 100 or more employees Interviews were conducted in March 2010. Margin of error for both the sample of small-business owners and decision-makers (500) and IT decision-makers (500) is + 4.2% at the 95% level of confidence. 3

Executive Summary of Findings 4

Executive Summary of PGi Findings Business professionals highly value technology that lets them connect visually during meetings IT decision-makers consider Live Meeting or monitor-sharing to be the greatest technological innovation for business meetings over the past five years (64%), followed by video conferences (59%). And a quarter (24%) believe that web cams are an essential business meeting innovation. Small-business owners and decision-makers (SMBs) chose video conferences (46%) as the greatest technological innovation, followed by conference calls (41%) and Live Meeting or monitor-sharing (37%). 5

Executive Summary of PGi Findings All SMBs and IT decision-makers get frustrated by their co- meetings Both audiences cited having side conversations (69% SMBs, 72% IT decision-makers) and checking personal email (64% SMBs, 58% IT decision-makers) to be the most frustrating activities people engage in during meetings. Further, over half of SMBs report being frustrated when people (54%) or check sports scores (51%) while in a meeting. 6

Executive Summary of PGi Findings Yet, in spite of these frustrations, the majority of business professionals admit that they are usually focused on other items while in conference calls or meetings Three-quarters of IT decision-makers (73%) and 56% of SMBs admit that they usually multitask during conference calls or meetings. And 53% of IT decision-makers reveal that they always pay attention during conference calls or business meetings. However, most business professionals are adept at this balancing act, as only a third of IT decision-makers (34%) and a mere 21% of SMBs report having been conference call, when someone has asked them a question. 7

Detailed Findings 8

Devices that allow for greater visual interaction tend to be the most highly valued 100% Greatest Technological Innovations for Business Meetings 80% SMBs * 64% IT Decision-Makers 59%* 60% 49%* 46% 41% 40% 37% 32%* 24% 19% 20% 16% 13% * 14%* 3% 2% 2% 3% 0% Live Meeting Video Conference Instant Web cams Wikis Other None of or monitor conferences calls messenger these sharing * Indicates significant at the 95% confidence level Q1. Which, if any, of the following do you believe are the greatest technical innovations for business meetings over the past five years?

Video conferences, monitor-sharing and conference calls resonate the most with both audiences 70 SMBs 60 Video 50 Conferences 40 Conference Calls Live Meeting or 30 monitor sharing Web cams 20 Instant 10 messenger IT Decision-Makers Wikis 0 0 10 20 30 40 50 60 70 Q1. Which, if any, of the following do you believe are the greatest technical innovations for business meetings over the past five years?

The top meeting frustration among both SMBs and IT Decision- makers is Q2. Which, if any, of the following activities would you say are the most frustrating things people can do in a meeting? 11

Business professionals are frustrated by a wide variety of distracting personal actions during meetings Most Frustrating Meeting Actions Any NET 99% 98% Have side conversations 72% 69% Check personal email 58% 64%* "Zone out" 49% 54%* Check sports scores 43% 51% * Read unrelated materials 42% 48%* IT Decision-Makers Leave the room and come back 38% 41% SMBs Fidget or spin in one's seat 26% 32%* Eat 23% 31%* Doodle 18% 21% Other 5% 4% None of these 1% 2% 0% 20% 40% 60% 80% 100% * Indicates significant at the 95% confidence level Q2. Which, if any, of the following activities would you say are the most frustrating things people can do in a meeting?

However, in spite of these annoyances, many prefer in-person meetings to conference calls 100% Agree NET (strongly/somewhat) 80% * 60% 58% 47% 40% SMBs IT Decision-Makers 20% 0% "I prefer in-person meetings because I am better able to use the time to engage in activities that are important to me" * Indicates significant at the 95% confidence level Q3. Please indicate to what degree you agree or disagree with each of the following statements.

The majority of business professionals multitask during meetings Agree NET * IT Decision-Makers 48% 25% 73% Somewhat Agree Strongly Agree SMBs 45% 11% 56% 0% 20% 40% 60% 80% 100% * Indicates significant at the 95% confidence level Q3. Please indicate to what degree you agree or disagree with each of the following statements.

paying attention, few have been caught in the act IT Decision-Makers SMBs Agree NET (strongly/somewhat) Agree NET (strongly/somewhat) I don't always pay I don't always pay attention during attention during conference calls or 53% conference calls or 37% business meetings business meetings +19% +16% I have been "caught" I have been "caught" not paying attention at not paying attention at a meeting or in a a meeting or in a conference call, when 34% conference call, when 21% someone has asked someone has asked me a question me a question 0% 20% 40% 60% 80% 100% 0% 20% 40% 60% 80% 100% Q3. Please indicate to what degree you agree or disagree with each of the following statements.

About PGi The world collaborates with PGi. Our advanced meeting, conferencing and collaboration solutions energize people and organizations to connect more meaningfully and work together more productively. Our customers include more than 50,000 companies and nearly 90% of the Fortune 500. Every month, 12 million people around the world use advanced solutions and next-generation platform to meet, work and collaborate. PGi is headquartered in Atlanta with operations in 24 countries worldwide. You can learn more at www.pgi.com. 16

PGi Meeting Dos and Don'ts

by PGi on Apr 21, 2010

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