Project Cycle Management (PCM) & Logical Framework Analysis (LFA)

Programme Cycle Management

PREVIOUS:

USAID, US

GTZ, Germany

ODA, UK

NORAD, Norway

DANIDA, Denmark

Interco-operation, Swiss

ABOS, Belgium

UNDP

FAO

DG VIII (ACP)

DG XIII (Tech. Transfer)

DG I (ALA / MED)

RECENT INTRODUCTIONS PCM:

DGCS - Min. of Foreign Affairs, Italy

ICEX - Min of Industry, Spain

Sida, Sweden

UNIDO, Vienna

FINNIDA - Min. of Foreign Affairs, Finland

HELLASCO, Greece

DG I (TACIS)

DG XIX and others

WWF

Int.. Federation of Red Cross

“ HISTORY ” OF PCM

AID triangle

Why IMPROVE the management of the project cycle?

REDUCE CONFUSION

Have a real dialogue

Standardise concepts

Simplify procedures

Introduce common methods

Standardise formats

Set standards and quality criteria

BE MORE EFFECTIVE

Involve and commit stakeholders

Align expectations

Improve transparency

Unveil decision taking

Save time in process

Reach objectives !!

INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION Pre-feasibility study (relevance) Strategy document / Indicative Programme Verification of idea & ToR (problem analysis ) Workshop ?

INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL ) FINANCING IMPLEMENTATION EVALUATION Pre-feasibility study (relevance) (draft) financing proposal Assessment & ToR Workshop ?

INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION (draft) financing proposal Financing agreement / contract Assessment & Instruction Financing proposal

INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION Financing agreement / contract End of project report Assessment & Instruction Assessment & Instruction Monitoring reports Workshops ? Financing proposal

INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION End of project report Evaluation report / LESSONS Assessment & Instruction Pre-feasibility study (relevance) Financing agreement / contract Strategy document / Indicative Programme Assessment & ToR Verification idea & ToR (problem analysis) Assessment & Instruction Assessme nt & Instruction Monitoring reports Workshop ? Financing proposal

INDICATIVE PROGRAMMING IDENTIFICATION FORMULATION (APPRAISAL) FINANCING IMPLEMENTATION EVALUATION Evaluation report / LESSONS Assessme nt & Instruction Strategy document / Indicative Programme Workshop ?

Programme Cycle Management = Portfolio management

PURPOSE OF APPLYING PCM PLAN (LogFrame) IMPROVED SITUATION  “ Brilliant idea”

PURPOSE OF APPLYING PCM “ POOR” PRESENT SITUATION PLAN (LogFrame) IMPROVED SITUATION ANALYSIS needs? problems! Bias 

PURPOSE OF APPLYING PCM “ POOR” PRESENT SITUATION PLAN (LogFrame) IMPROVED SITUATION ANALYSIS problems! functional relationships SUPPLIERS   RECIPIENTS

Justifying the activity

Reasoning from the activities upwards

Subsidy Enhanced production Raised income Competition more efficient Shortage of skilled workers ? Workers trained

Objective Oriented Planning “ FORKING”

MODEL STRUCTURE OBJECTIVE TREE

FROM OBJECTIVE TREE TO PLANNING

Project intervention + Assumptions

Logical Framework Matrix Overall Objectives Project Purpose Results Activities O.V.I.’s O.V.I.’s S.o.V.’s S.o.V.’s Assumptions Assumptions Assumptions Pre-conditions Means Costs

Planning starts at the Project Purpose: Expresses improvements experienced by beneficiaries

Why the beneficiaries need the project

the utilisation of the services (results) provided by the project

Results: Expresses objectives received by the beneficiaries

What ‘services’ will be received by the beneficiaries

not only delivered by the intervention / project (Outputs)

Designing sustainable projects benefits time

Factors affecting sustainability

1. Policy support

2. Appropriate technology

3. Environmental protection

4. Socio-cultural aspects; women in development

5. Institutional and management capacity

6. Economic and financial viability

BASIC STANDARD FORMAT

1. Summary

2. Background

3. Intervention

4. Assumptions

5. Implementation

6. Factors ensuring sustainability

7. Monitoring and evaluation

8. Conclusions and proposals

SIX ESSENTIAL MESSAGES OF PCM

Adhere to phases in the cycle

Increase the involvement of beneficiaries

Prepare consistent project design

Consider sustainability issues in planning

Aim at transparency in documentation

Create a framework for learning

Quality Criteria for Planning and Evaluation

Procedures and transparency

Relevance and Utility

Feasibility and Effectiveness

Sustainability

(Cost-effectiveness?)

Contribution of PCM towards aid effectiveness

May I wish you all the success with the application of these PCM concepts and tools ! Hopefully these will contribute to you becoming even a better professional !