Third Sector Start Up Tech Tools Feb15
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Highlighting the benefits of using essential low cost or no cost technology tools for new Third Sector organisations, to enable them to manage and promote their organisations with minimal cost and effort.
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Third Sector Start Up Tech Tools Feb15
- 1. @Communities2_0 @jho3446 Technology Essentials for New Groups Josh Hoole PAVS Circuit Rider Development Manager, Communities 2.0
- 3. Aim of today Highlight the benefits of using essenEal low cost or no cost technology tools for new Third Sector organisaEons to manage and promote their organisaBons with minimal cost and effort. By the end you’ll: 1. Understand what tools are available 2. Understand how using online tools can save Bme and resources 3. Understand how you can raise awareness and signpost to essenBal resources and support
- 4. What we’ll cover 1.Office Tools 1.Office Software 2.Online Collaboration tools 2.Online Marketing & Promotion 1.Website 2.Social Media 3.Managing Meetings & Events 1.Organising Meetings & Events 2.Planning and managing Events 4.Publishing Information 1.Newsletters/E-‐bulletins
- 5. The Two Aims of Technology 1. Do things better 2. Do better things
- 6. Why Embrace Technology? • Vital to every group / organisations • Increase efficiency & effectiveness • No cost or low cost • Access from anywhere at anytime • Reach a wider audience • Reach a more targeted audience
- 7. Organisation Tech Reality check • What’s your attitude to technology? • What is your technology role? • Who will drive any changes? • Who will implement any changes? • What support will you need?
- 8. T E C H N O L O G Y: I T ’ S N O T A L L B A D
- 10. Essential Office Tools •Microsoft Office 365 •Google Drive •OneDrive •Drop Box •Open Office & Libre Office
- 11. Office 365 & Google Apps It gives online access to full Office software: • Email, Contacts & Calendars (e.g. Outlook) • Text Editing (e.g Word) • Spreadsheets (e.g. Excel) • Presentations (e.g. PowerPoint) • File storage and backup
- 12. What can I do with it? • Work anywhere on any device • Work Online or Offline • Create, edit and share documents • Collaborate (on the same document at the same time!) • Access emails, contacts and calendars on the go • Access Files & Folders • Backup Files & Folders
- 13. Libre Office & Open Office • FOSS* -‐ free to download and use on a local machine • Not cloud-‐based • Can read documents from Microsoft Office software Libre Office Open Office *Free and Open Source Software
- 14. Google Drive, One Drive & DropBox • Online and Offline access to your files and folders • Automatically synchronises • Automatically backs up • Automatically updates to latest version • Loads of free storage space • Works on any internet- enabled device
- 16. Any Questions? ?
- 18. Improve Your Online Presence - why? 1. Your website is 1 in 630m 2. Communicate more efficiently 3. Reach more people by ‘going to where they are’ 4. Drive relevant traffic to your website 5. Increase numbers of members/ clients/volunteers
- 19. Online Presence is… • Everywhere you’ve put your organisation online: • Website • Blogs • Social Media platforms • Google Maps • Wikipedia
- 20. Think about… 1. Branding 2. Content 3. Time 4. Capacity 5. Interactions 6. Commitment
- 21. What is Wordpress •An online blogging and web development tool •A free and easy hosted solution •OR a software package that can be developed and hosted wherever you choose
- 22. • Provide a platform for your blog • Allows you to manage your site without additional software • Enables a multi-‐user environment • Multiple ‘plug-‐ins’ to enhance functionality What can Wordpress do? NO CODING REQUIRED
- 23. Plugins and Widgets • Gallery • Calendar • Functionality • Polls • Make change • Flexibility • Mobile compatibility
- 24. Any Questions? ?
- 26. Social Media is…. Social media is social software which mediate human communication. Social media is ubiquitously accessible, and enabled by scalable communication techniques. In 2012, social media became one of the most powerful sources for news updates. http://en.wikipedia.org/wiki/Social_media
- 27. The Social Media Revolution
- 29. Plan Your Strategy 5 Things Your Strategy Needs 1. Aligned to your business plan 2. Knowledge of your audience 3. Clear goals and measurements 4. Great stories & lightweight media 5. Integration
- 30. Tips to Get Started • Set up accounts (Use a generic email address) • Have a tinker • Follow and listen to others • Join the conversations • Make connections • Measure successes • Start to grow
- 31. Any Questions? ?
- 32. Coffee Eme
- 33. Managing Meetings & Events Tools
- 34. Managing Meetings and Events •Doodle •Eventbrite •Skype •Hangouts
- 35. • Radically simplifies the process of scheduling events & taking polls/votes, e.g. board / team meetings, AGM dates, preferred venues, project names, Xmas dinner venues etc
- 36. Doodle • Requires an account set up • Create a user name and password • Free to use at basic level • Event scheduling • Saves all the email exchanges • Works out the most suitable time • Gives options for multiple times/days/sessions • Doodle Demo
- 37. Eventbrite • Set up, promote and manage every detail of events • No cost unless you charge for tickets • Manages every element: • Set up • Ticketing • Follow Up • Feedback • Eventbrite app -‐ Mobile Box Office • Eventbrite Demo
- 38. • Can’t forget details -‐ it walks you through set up • No mailing out time • No paper/ envelopes/ stamps cost • Manage responses • Automatic reminders • Easily generate lists • Tickets are managed for you • Apps to check people in • Fast set up for repeat events Benefits of using Eventbrite
- 39. Skype & Google Hangouts • VoIP (Voice over Internet Protocol) technology allows us to transmit voice and video over the internet • Make free voice & video calls • Both ‘ends’ need the same software • Also low cost calls to landlines & mobile anywhere in the world • Smartphone apps means calls can be made on the go
- 40. Skype & Google Hangouts Benefits • Communicate in multiple ways -‐ voice/ video/ text/ share links/ share screens/ send files • Minimise travel & room hire costs • Possibilities for education/ collaboration/ mentoring • Next best thing to being there • If you have Gmail, you already have Hangouts Sign Language Interpreter
- 41. Online Offline Conference…for free
- 42. Any Questions? ?
- 44. Newsletters & Ebulletins ‘Freemium’ publishing and Ebulletin tools
- 45. • Fastest growing digital publishing platform in the world • Showcase and present your publications • Publish Reports, Newsletters, Supporter magazines, Annual Reports etc. • Embed anywhere • Example
- 46. Example 1 Example 2
- 47. Any Questions? ?
- 48. What we’ve covered 1.Office Tools 1.Office Software 2.Online Collaboration tools 2.Online Marketing & Promotion 1.Website 2.Social Media 3.Managing Meetings & Events 1.Organising Meetings & Events 2.Planning and managing Events 4.Publishing Information 1.Newsletters/E-‐bulletins
- 49. O N G O I N G S U P P O R T
- 50. W H AT B E T T E R T E C H F E E L S L I K E