Synchronizating data across IBM Lotus Notes applications

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PAVONE nsfTools consists of PAVONE nsf Sync and PAVONE nsf Watch.
PAVONE nsf Sync synchronizes data across IBM Lotus Notes applications.
PAVONE nsf Watch monitors and supervises line-of-business information and data across Lotus Notes applications.
www.pavone.com

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Synchronizating data across IBM Lotus Notes applications

  1. 1. PAVONE nsfTools
  2. 2. PAVONE Tools PAVONE nsfSync synchronizes your data across applications PAVONE nsfWatch controls data and escalate automatically Immediate ROI Add value for all Install once, save Line-of-Business in development applications!
  3. 3. PAVONE nsfSync Simplify data consistency, no development needed PAVONE nsfSync executes data synchronization across applications (NSF-databases) even if they have different replica Ids
  4. 4. PAVONE nsfSync Simplify managing data consistency PAVONE nsfSync efficiently manages data consistency with Sync Activities Managing multiple Sync-Activities Prioritizing Sync-Activities Toggling Sync-Activities from active to inactive Controlling execution times of Sync-Activities
  5. 5. PAVONE nsfSync A Sync-Activity defines a cross-reference data table between different applications (mapping) Synchronization occurs at field-level for Lotus Notes and Domino documents ... Synchronization requires no programming …
  6. 6. PAVONE nsfSync – Target Users Benefits for Administrators Fast and secure data synchronization without touching the design of applications, no designer access needed Efficient and easy consistency management with sets of Sync-Activities, prioritizing, toggling from active to inactive, controlling of execution times
  7. 7. PAVONE nsfSync Benefits for Developers Be more productive by replacing recurring programming effort for data-sync code with easy to use mapping definitions Replace setup time for data-sync handling and scheduling across different applications with easy to use configurations Use nsfSync's powerful protocol and logging abilities Execute the typical extensive testing effort in data-sync scenarios fast and reliable Adapt quickly to specification changes
  8. 8. PAVONE nsfSync Benefits for Controllers and Line of Business Managers Simple data collection and assembly from different applications Versatile data aggregation for diverse reporting needs without necessity (and budget) for development of new applications Providing data on-demand to reporting applications for projects, sales, CRM, SCM, finance, accounting, etc.
  9. 9. Application Scenario I Transferring people and groups from the Domino Directory (Name & Address Book) to diverse enterprise applications Distributing the Master Directory to other operational N&A Books
  10. 10. Application Scenario II Data integrity - synchronize fields of different documents in one database e.g. inherit the project manager's name from one document into all checkpoint documents
  11. 11. Application Scenario III Perform field calculations in documents e.g. currency conversion
  12. 12. Master data maintenance: Dates of different sources are aggregated in one application and kept up-to-date
  13. 13. Master data maintenance: The customer base is distributed to different locations and maintained in a synchronized manner North West East
  14. 14. Automatic transfer of support incidents in the customer profile CRM Help Desk PAVONE nsfTools Customer A Customer B Support incidents Customer C
  15. 15. How does nsfSync work? nsfSync DB relation Address Database Address Database Customer Database Customer Database Document relation Key field 1:N Field: AdressNr Field relations Field: CustomerNr table Field: AdrName AdrName:CustomerName Field: CustomerName Field: AdrZip AdrZip:CustomerZip Field: CustomerZip AdrCity:CustomerCity Field: AdrCity Field: CustomerCity ... ... Field-function Field-function Agents Agents
  16. 16. Features I: General Fast deployment and customization Platform independent Runs on client and/or server Needs no programming, no design access for sync'ed applications Highly customizable Field-level synchronization of documents Activity model for individual configuration of all sync tasks Create, update or delete corresponding documents in databases even if they have different replica Ids Fast execution times due to efficient LotusScript code Logging of synchronization activities
  17. 17. Features II: Field level Supports all field types Synchronization of RichText fields (byte-comparison) Detect and updates changes in multiple fields Log changes into a field of target database Log-field maintenance Append updates to fields in target database Executing field functions in source and target database Extended field functions: document properties, field properties, attachment insertion, DocLink insertion Unlimited number of field functions per activity in source and in target database
  18. 18. Features III: Activities, Agents, SQL, Interfaces Running agents in source and target database Manual sync or server scheduled sync One-time execution of single activities Combined keys and computed keys N:1- many-to-one synchronization SQL enabled (read data from SQL source, ODBC source, and file system) Unlimited number of agent calls per activity for modeling of complex application logic Categorization of activities Event handler for inclusion of customer code - e.g. key calculation, post-processing of documents
  19. 19. PAVONE nsfWatch PAVONE nsfWatch monitors and supervises line-of-business information and data across Lotus Notes applications Application vendor independent Simple to configure Requires no programming Field-based monitoring Escalation
  20. 20. Application Scenario I Monitoring project management check points when a task is delayed automatic escalation and notification to project managers Monitoring information and data collection E.g. track entering of checklists, which have to be filled in by different people and have a critical due date
  21. 21. Application Scenario II Workflow execution monitoring E.g. notification when and at which task a process is behind schedule Data mining and data composition for reports E.g. making a sales offer by drawing data from different documents of project databases, meeting records, and contract logs Tracking sales status E.g. monitoring sales offers, offer status, changes, etc. CRM tracking E.g. notifications for sales follow-up, customer birthday, service agreement expirations. Tracking outstanding items
  22. 22. Application Scenario III Reports about replication conflicts Reports about overdue timesheets Reports about specified agent errors Tracking of new customer registrations on the website
  23. 23. How does nsfWatch work? nsfWatch nsfWatch Activities (collection) Event-Activities (distribution) App. App. Individual Individual 11 Mail Mail nsfWatch nsfWatch Mass Mass App.2 App.2 Mail Mail Agent/function execution App.3 App.3 Gateway Gateway SMS SMS Fax Fax Twitter ?? App.n App.n Twitter
  24. 24. Features I: General Fast deployment and customization Runs on client and/or server Fast execution times due to efficient LotusScript code Platform independent Needs no programming, no design access for monitored applications Activity model for flexible and individual configuration of all monitoring tasks Event documents for flexible collection and processing of monitoring information Easy access to monitored documents via doc-link inclusion in event documents Easy access to referenced data by copying data fields of monitored documents in event documents
  25. 25. Features II: Notification and control Dissemination of collected event data to fixed recipient list or variable recipient lists according to fields of monitored documents Options for single notification mails or aggregated newsletter style Options for customized notification mail forms Sorting of events in newsletter style notifications Flexible repetition of notifications by “Event Lifetime” concept Event management with time-tables Execution of field functions in monitored/source databases Running agents in monitored/source databases Logging of user actions
  26. 26. Application Scenario I Watch of incoming invoices For invoice workflows, PAVONE nsfWatch is used to automatically notify supervisors, managers, and CFO about the status of specific invoices
  27. 27. Application Scenario II nsfWatch TimeSheets including SAP integration Notification of employees and managers about uncompleted and/or unauthorized TimeSheets at the end of the month, by ... straightforward data acquisition in PAVONE TimeSheet database automatic periodical import of corresponding projects and cost centers from SAP automatic transformation of pending SAP transactions into nsfWatch activities
  28. 28. Contact PAVONE Ltd, UK PAVONE AG School House, Hackforth Technologiepark 9 BEDALE, N. Yorks. DL8 33100 Paderborn 1PE Germany United Kingdom Phone: +49 5251 3102-0 Phone: +44 1748 811527 Fax: +49 5251 3102-99 E-Mail: info@pavone.com E-Mail: info@pavone.de PAVONE Inc. PAVONE GmbH 915 SE 35th Avenue, #206 Schickardstraße 60 Portland, OR 97214 USA 71034 Böblingen Phone: +1.503.754.3144 Germany E-Mail: info@pavone.com Phone.: +49 7031 4997-10 Fax: +49 7031 4997-97 E-Mail: info@pavone.de For more information please visit: http://www.pavone.com http://www.pavonelive.com

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