Project management presentation


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Project management presentation

  1. 1. Project Management Maria Cherjovsky 11/12/10
  2. 2. Project <ul><li>A Project is Temporary endeavor that produces Unique product or service in a non-repetitive way that elaborates progressively.  </li></ul>
  3. 3. Project Management <ul><li>Project management is the application of knowledge, skills, tools, and techniques to project activities in order to meet project requirements  </li></ul>
  4. 4. PM Process <ul><li>Progressive </li></ul><ul><li>Multi-dimensional </li></ul><ul><li>Cyclical </li></ul><ul><li>Variables </li></ul>
  5. 5. PM Processes & Knowledge Areas <ul><li>Initiation </li></ul><ul><li>Planning </li></ul><ul><li>Executing </li></ul><ul><li>Monitoring & Controlling </li></ul><ul><li>Closing </li></ul><ul><li>Integration Mgmt </li></ul><ul><li>Scope Mgmt </li></ul><ul><li>Time Mgmt </li></ul><ul><li>Cost Mgmt </li></ul><ul><li>Quality Mgmt </li></ul><ul><li>HR Mgmt </li></ul><ul><li>Communications Mgmt </li></ul><ul><li>Risk Mgmt </li></ul><ul><li>Procurement Mgmt </li></ul>
  6. 6. Integration Management <ul><li>One of the major & important roles performed by Project Manager is to integrate different pieces developed by the teams of the Project. This task will become more critical when the size of the project is getting bigger and bigger. </li></ul>
  7. 7. Scope Management <ul><li>The process of defining what work is to be done and making sure only that work is done nothing extra (Gold Plating) is done </li></ul>
  8. 8. Time Management <ul><li>Activity Definition </li></ul><ul><li>Activity Sequencing </li></ul><ul><li>Activity Resource Estimation </li></ul><ul><li>Activity Duration Estimation </li></ul><ul><li>Schedule Development  </li></ul><ul><li>Schedule Control </li></ul><ul><ul><li>Assess Constraints and adjust plan </li></ul></ul>
  9. 9. Schedule Development <ul><li>Work Breakdown Structure (deliverables, activities and tasks) </li></ul><ul><li>Slack/Float </li></ul>
  10. 10. Cost Management <ul><li>Managing costs of the project is a crucial and hardest part of the project. It spans across all phases of the project right from conception to closure of the project. </li></ul><ul><li>Estimating, budgeting, control </li></ul><ul><li>Cost Management = controlling “Costs” + planning + preparing budgets + collecting cost data + comparing data to budgets + taking appropriate actions when needed. </li></ul><ul><li>At the beginning of the Project, Costs are low and Risks are High. Those percentages change as Project progresses. At the end Costs reach maximum and Risks will be zero </li></ul>
  11. 11. Quality Management <ul><li>Monitoring specific project results to determine if they meet quality standards </li></ul><ul><li>QM Plan + Checklist + Deliverables = eliminate causes of unsatisfactory results </li></ul><ul><li>Is about prevention, not inspection; continuously producing results </li></ul><ul><li>Focuses on process </li></ul><ul><li>Is performed throughout the life of the project </li></ul>
  12. 12. HR Management <ul><li>HR Plan </li></ul><ul><ul><li>Identifying and documenting project roles, responsibilities, and reporting relationships, as well as creating the staffing management plan. </li></ul></ul><ul><li>Acquire Project Team </li></ul><ul><ul><li>Obtaining the human resources needed to complete the project. </li></ul></ul><ul><li>Develop Project Team </li></ul><ul><ul><li>Improving the competencies and interaction of team members to enhance project performance. </li></ul></ul><ul><li>Manage Project Team </li></ul><ul><ul><li>Tracking team member performance, providing feedback, resolving issues, and coordinating changes to enhance project performance </li></ul></ul>
  13. 13. Communication Management <ul><li>Communicate constraints </li></ul><ul><li>Identify assumptions </li></ul><ul><li>Select guidelines </li></ul><ul><li>Select technology </li></ul><ul><li>Distribution plan </li></ul><ul><li>Performance reporting </li></ul><ul><li>Manage Stakeholders </li></ul><ul><li>Info gathering system </li></ul><ul><li>Performance reports </li></ul><ul><li>Issue Logs </li></ul><ul><li>Corrective Actions </li></ul><ul><li>Lessons Learned </li></ul>
  14. 14. Risk Management <ul><li>Positive Risk-Opportunities </li></ul><ul><li>Negative Risk-Weaknesses or losses </li></ul><ul><li>Risk Management purpose is to manage (Plan and implement) these uncertainties. </li></ul><ul><li>Successful managers differentiate themselves by identifying these uncertainties in advance. </li></ul><ul><ul><ul><ul><li>Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning </li></ul></ul></ul></ul>
  15. 15. Procurement Management <ul><li>Seller – Buyer – Contract </li></ul><ul><li>CCOLAC </li></ul><ul><li>C apacity: The authorities provided to Seller C onsideration: Clauses considered by the Buyer O ffer: Is provided to make a contract or deal. L egal Purpose: Jurisdiction and legal bondage. A cceptance: The time limit that the buyer has to make an agreement.  C losure </li></ul>
  16. 16. Group Activity 20 minutes
  17. 17. Lessons Learned Process
  18. 18. Lessons Learned People
  19. 19. HR Management Tips <ul><li>Organizational cultures/styles impact projects. </li></ul><ul><li>Divide Project into discrete Phases - better management/control or to assign specific skilled groups. </li></ul><ul><li>Publish the mission statement and time lines </li></ul><ul><li>Teamwork not overrated – assign individual/group tasks  </li></ul><ul><li>Clear Expectations, performance assessments </li></ul><ul><li>Orientation </li></ul><ul><li>Regular communication – understand lingo </li></ul><ul><li>Flexible PM – i.e. driving from A-B </li></ul><ul><li>Resource Leveling </li></ul><ul><li>Manage Expectations </li></ul>
  20. 20. Leadership <ul><li>Define project success criteria </li></ul><ul><li>Negotiate achievable commitments </li></ul><ul><li>Develop a flexible plan – assume rework </li></ul><ul><li>Plan time for process improvement </li></ul><ul><li>Develop realistic time lines </li></ul><ul><li>Create an atmosphere of trust </li></ul><ul><li>Build the right team </li></ul><ul><li>Respect the learning curve – build training time </li></ul><ul><li>Minimize multitasking </li></ul><ul><li>Monitor and give feedback </li></ul><ul><li>Keep the end goal in mind </li></ul><ul><li>Track progress openly/honestly </li></ul><ul><li>Plan for contingencies </li></ul>
  21. 21. Questions