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Duty powerpoint
 

Duty powerpoint

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    Duty powerpoint Duty powerpoint Presentation Transcript

    •  Safety and Security  Build Community  Availability  Facility Management Pg. 49
    •  Having a trained RA on duty every night of the week allows for a level of security within the residence hall. This gives residents, parents, and college officials a sense of relief knowing that there is someone always available in the building to help with emergencies, to make sure everything is maintained, to be a resource, and to enforce policies. Pg. 49
    •  Duty is a great time to build community! If you are already in the building for the evening, why not do a program?! And while on rounds you can chat with several of the residents within the building. If you have to stay in, make it fun! Many residents will begin to look forward to your duty night because they’ll know it’s one time they can always reach you. Pg. 49
    •  RAs who are on duty are available to the whole community. This allows residents to ask questions, seek guidance, get a lockout, borrow a vacuum, grab a game from the proctor closet, etc. Since an RA is on duty every evening, residents know that they can get ahold of a staff member when needed during the evening. Pg. 49
    •  RAs should be paying attention to the facilities within the building and submitting work orders if needed. Rounds are a good time to view the facilities and take notes of any concerns. RAs should be checking all common areas (lounges, hallways, kitchen, laundry rooms, bathrooms) and exterior doors to ensure the security and safety of the residence hall. Pg. 49
    •  Sunday - Thursday from 5:00pm – 8:00am the next morning › This is done in building pairs- Each building will have a building buddy. RAs in each building will share weekday duty responsibility. 1 RA per building pair per day. › House Duty will be one day a week plus one rotating day  Friday and Saturday from 5:00pm – 5:00pm, a 24-hour shift › This is done by individual buildings not building pairs. › House Duty rotates between the three houses each weekend.
    •  If you are on duty for the evening, you will need to forward the duty phone for your building and your building buddy to your phone by 5:00pm. (See manual pg. 53 for instructions)  After you forward the duty phone to your phone, you must call the GHC Duty phone at 323-395-7302.  You must be accessible by phone at all times while on duty (5pm-8am)  You must be in your hall or in the buddy building starting at 8pm.  While on-duty, the RA is to not leave their residence hall or buddy building (unless asked by Pro Staff). Pg. 49
    •  While on duty you are responsible for completing rounds, lockouts, responding to issues within the area, etc.  Building Buddies are as Follows: › Newcomb/ Chilcott › Haines-Erdman/ Stearns › Norris/Braun › Stewie/Pauley › Rangeview/ BY-Wylie Pg. 49
    •  2 sets of rounds must be completed through your whole area by walking down every floor, including basements and laundry rooms. › You may choose the time to do rounds between 8:00pm- 10:00pm and 10:00pm-Midnight › Rounds may NOT be done back to back; space must be given between round sets. › Post a note on your door letting residents know you are on rounds and will be back soon. › This needs to be done through each building you are overseeing.  On rounds take something with you to write on. Take notes on what you see, and whether or not it is an immediate issue (i.e. people present in public spaces, maintenance & conduct issues, programs happening, etc.)  At the end of every set of rounds complete the duty log located in the resources section of your ThinkTank account. You should list EVERYTHING you came across here, good and bad! Pg. 49
    •  If you are on duty for the weekend, you will need to forward the duty phone to your phone by 5:00pm. (See manual pg. 53 for instructions)  After you forward the duty phone to your phone, you must call the GHC Duty phone at 323-395-7302.  You must be on campus and accessible by phone at all times during the hours of 8am- 7pm, after 7pm you must be in your hall and accessible by phone at all times. Pg. 50
    •  During any time that you are not in your room/building: › You should leave a note on your door of where you are and the duty number to call should a student need you. › You are still responsible for answering the duty phone at this time. › If something of an emergency issue is going on you are expected to return to your community immediately.  While on duty you are responsible for completing rounds, lockouts, responding to issues within the area, etc. Pg. 50
    •  3 sets of rounds must be completed through your whole building by walking down every floor, including basements and laundry rooms. › You may choose the time to do rounds individually in your own building between 8:00pm-10:00pm and 10:00pm- Midnight › The third set of rounds between Midnight-2am must be done with your building buddy.  You will met up with your building buddy and together walk all of your buildings  Set a time beforehand, so you know when to meet up. › Rounds may NOT be done back to back; space must be given between round sets. › Post a note on your door letting residents know you are on rounds and will be back in an hour or so. Pg. 50
    •  3rd set of rounds on Friday & Saturday Nights are done with your building buddy  Between Midnight and 2am › Newcomb/ Chilcott (walk both buildings) › Erdman-Haines/ Stearns (walk 3 buildings) › Norris /Braun (walk both buildings) › Stewie / Pauley (walk both buildings) › Rangeview/ BY-Wylie (walk 3 buildings) Pg. 51
    • While on rounds be sure to observe the following areas:  General maintenance of building – hallways, lounges, stairwells, bathrooms, laundry rooms, and any other areas to which students have access.  Any areas not in satisfactory condition should be noted in the duty log  If something needs to be fixed or cleaning services needs to be notified a work order should be submitted.  If there is an emergency facility concern, the RA should call the GHC On-Call.  If you use Red-Z please make sure to note that in the duty log. Pg. 51
    •  Bathrooms & Laundry Rooms – in addition to monitoring bathrooms for maintenance, staff should take extra care to make sure no student is injured or unconscious in any bathroom on campus. Make sure that all toilet and shower stalls are checked for students who may need some sort of attention.  Entrances and Exits - All emergency exits, main doors to the buildings, and other entry ways to your buildings should be checked to ensure the most secure environment for students to live.  Remove expired event fliers throughout the building. P-Pull O-Off O-Old P-Posters  The longer you leave old fliers and posters up the less likely students will be to read them.
    •  Policy Enforcement – While on rounds an RA may approach a policy violation. › Talk with the residents about the policy, let them know you will have to document the situation, and let the resident know what behavior you are expecting (how they can comply with the policies). › In order to properly fill out the IR you will need student identification information, write down names and A numbers before leaving the situation.  When making rounds an RA should make note of the atmosphere in the building (i.e. is the building louder than usual, is it quieter than usual…).
    •  While you are on rounds (both weekday and weekend), it is important for you to complete the duty log for each round. This provides your GHC and Community Director with a record of the happenings in the building.  The Duty Log can be found in the resources section of your ThinkTank account. Pg. 51
    •  If you come across a situation that is more serious or you feel you need help to confront the situation, call for back- up. › You can call a fellow RA › call the GHC › and/or the Pro-On Call. › There are several people available to help you in any and every situation. If you need help or are unsure how to handle a situation call the GHC On-Call.
    •  In any emergency, including incidents that involve › Police › Parents › Campus Safety › an ambulance › fire department (includes situations with marijuana, medical emergencies, and fire alarms), the GHC On-Call should be called immediately.
    • Monday-Friday at 8:00am forward the duty phone to the REHS Office (See manual pg. 53 for instructions).
    •  Dance Duty happens for all major social events › Toga › Fall Dance- Put on by Programming Board › Fall Concert › Spring Concert › Spring Dance put on by Programming Board  When these events happen you must have the regular RA on duty and a back up RA  If this event happens on a week day all buildings must each have a RA on duty.  Each building will need to have a RA pick up food provided by the department between 4-7pm ( a schedule will be sent out a day or two before the event for food pick up times).  Each hall should be encouraging positive behavior and the RA staff on duty need to be walking around the halls constantly.
    •  Throughout the semester there are several breaks and holidays; many of these are dates where we will need to have 24 hour duty coverage.  RAs must offer to sign up to be on duty during these times  You will receive extra compensation for working the break.  Breaks/Holidays include Fall Break, Thanksgiving, Winter Break, Spring Break, and Summer.  Those taking on break duty will also be responsible for planning at least one program during the break period.