Dynamics AX 2009 finanace training


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Dynamics AX 2009 training - Finance

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  • Sub LedgerLocked in journalSummary a/c
  • Reversing Entry
  • Dynamics AX 2009 finanace training

    1. 1. Dynamics AX 2009<br />Financial Management Training<br />
    2. 2. Agenda<br />
    3. 3. System navigation<br />
    4. 4. System Navigation – Main Interface<br />
    5. 5. System Navigation<br />Address bar<br />Module bar (change the sequence)<br />Function list<br />Status bar (currency, company) <br />Sorting<br />Filter (Ctrl G)<br />Filter by selection<br />Tab pages <br />
    6. 6. System Navigation<br />Save filter<br />Favorite and favorite query(Drag and Drop)<br />Close all<br />Go to main table form function<br />
    7. 7. General Ledger<br />
    8. 8. Chart of Accounts<br />Chart of Accounts Detail (GL > Common Forms)<br />
    9. 9. Chart of Accounts<br />Parameters:<br />Account type<br />DR/CR Requirement<br />Balance Control<br />Closed<br />Exchange adjustment<br />Enquires<br />Transaction<br />Balance<br />Period Balance<br />
    10. 10. Practice<br />Create an Account<br />Code: 6068xx<br />Name: Your Name + “Expenses” i.e. Alex Expenses<br />Account Type = Profit and Loss<br />
    11. 11. Dimension<br />Dimensions (Common forms)<br />For Analysis<br />Department, Cost Center, Purpose<br />E.g. Department<br />Travel Expense<br />Salary Expense<br />Insurance Expense<br />Transactions<br />
    12. 12. Practice<br />Create A New Department<br />Name: Your name + “Department”<br />
    13. 13. Exchange Rates<br />Exchange Rates (Setup)<br />Create new currency<br />Currency Converter<br />Posting Accounts<br />Create new exchange rate lines<br />Exchange Rates Date<br />Backward Searching<br />
    14. 14. Daily Operations<br />Overview<br />Create Journal<br />Post<br />Print Journal<br />Inquire Voucher<br />
    15. 15. Create Journal<br />2 Methods<br />Traditional Debit Credit<br />Offset Accounts<br />For Single line entry only<br />Equal to 1 line of debit and 1 line of credit<br />Offset Account type<br />Ledger (Accounts)<br />Customer (Sub-ledger)<br />Vendor(Sub-ledger)<br />Bank(Sub-ledger)<br />
    16. 16. Sub-Ledger Customer<br />Summary <br />Account(Locked in Journal)<br />Customer accounts<br />
    17. 17. Create Journal<br />Currency<br />Dimension<br />Validate<br />Post<br />Print Journal<br />
    18. 18. Practice<br />Create a new journal<br />Journal Name: General Journal<br />Debit Your Expense <br />Credit Petty Cash<br />Transaction text: Your name + Expenses<br />Validate and Post<br />
    19. 19. Balance Control Account<br />Balance Control Account (Inquiry -> Balance Control<br />Forecast the impact to the pre-defined accounts before the posting of the journals<br />
    20. 20. Save Voucher Template<br />Save Voucher Template (Function -> Save voucher template)<br />Frequently used Voucher<br />Amount template<br />Percent template<br />Load the template (Function -> Select voucher template)<br />
    21. 21. Practice<br />Create a voucher<br />Debit: 606500, 606600, 606700<br />Amount: $200, $300, $500 respectively<br />Credit: 110180 Petty Cash, $1000<br />Transaction Text: Your name + Journal Template<br />Save as percent template<br />Create a new journal with the template with amount 100000<br />Check the result<br />
    22. 22. Reverse Transaction<br />Reverse Transaction (Chart of Accounts detail -> Transactions)<br />Highlight the entryand Press reverse transactions<br />Enter Posting Date<br />Check the voucher<br />Print<br />
    23. 23. Practice<br />Reverse the journal that you created previously<br />
    24. 24. Reversing Entry<br />Auto-gen an opposite sided voucher on the reversing date<br />For accrual, reporting requirement etc.<br />Create a New Journal<br />Go to General Tab<br />Tick Reversing Entry Checkbox<br />Enter Reversing Date<br />Post <br />Inquire Voucher<br />Transactions, look for<br /> entry generated <br />
    25. 25. Practice<br />Create an reversing entry with your expense account<br />
    26. 26. Periodic Journal<br />Periodic Journal (Periodic -> Periodic Journals)<br />Recurring expenses, income, subscription etc.<br />Create a new entry in periodic journals<br />Date and Transaction Date<br />Periodic Tab<br />Unit<br />Number of Units<br />Last Date<br />
    27. 27. Periodic Journal<br />Retrieve Period Journal<br />Create a new general journal<br />Period Journal -> Retrieve Journal<br />Enter “To Date” and Select the period Journal<br />Press “OK”<br />Check the generated journal<br />Validate and Post<br />Check the periodic journal<br />
    28. 28. Practice<br />Create your own periodic journal <br />Retrieve it <br />Check the periodic journal<br />
    29. 29. Exchange Adjustment<br />Case<br />16 May Euro: US = 135<br />At 16 May I entered a voucher which <br />Dr Petty Cash 1000 Euro<br /> Cr Sales 1000 Euro<br />The Euro worth 1350 US at 16 May<br />1 June Euro: US = 120<br />The Euro worth 1200 US now<br />You earn a unrealized loss of USD$150<br />
    30. 30. Exchange Adjustment<br />Select Accounts to be adjusted<br />Select from date and to date<br />Select Currency Code: EUR<br />Tick Adjust Balance Sheet Accounts<br />
    31. 31. Exchange Adjustment<br />Check the result<br />Chart of Accounts detail<br />Select the petty cash account and press transactions<br />Browse the voucher<br />
    32. 32. Reports and enquires<br />Non posted journal lines (Reports > Journal)<br />Account statement (Chart of Account details)<br />Balance list (Reports > Periodic)<br />Trial Balance (Reports > Periodic)<br />Financial Statement (Reports > Periodic) <br />Audit Trail <br />Voucher transactions<br />
    33. 33. More function and Features<br />Approval<br />Account Allocation<br />Accrual Scheme<br />
    34. 34. Accounts Payable<br />
    35. 35. Vendors<br />Vendor Details (Common Forms)<br />Vendor Group<br />Administration -> Stopped<br />Default Terms of Payment<br />Default Method of Payment<br />Cash Discount<br />Transactions<br />Balance<br />
    36. 36. Practice<br />Create your own vendor<br />Name: Your name + Vendor<br />Group: 80<br />
    37. 37. Terms of Payment<br />Terms of Payment (Setup > Payment)<br />Setup > Payment Method<br />Months, Days<br />Payment Schedule <br />Payment day<br />
    38. 38. Practice<br />Create your own terms of payment<br />
    39. 39. Method of Payment<br />Posting<br />Account type<br />Payment Account<br />Payment Control<br />
    40. 40. Daily Operation<br />With Approval<br />Invoice Register<br />Approval Journal <br />Without Approval<br />Invoice Journal<br />
    41. 41. Invoice Register<br />Create Invoice Register<br />Create Invoice App. Jrn.<br />Post Invoice App. Jrn.<br />
    42. 42. Invoice Register<br />Invoice Register (Journal > Invoice)<br />Create a new line<br />Select Vendor<br />Invoice register -> single sided<br />The offset account will be entered in Invoice App. Jrn<br />Enquire the voucher generated<br />
    43. 43. Practice<br />Create your own invoice register<br />Crediting your vendor<br />
    44. 44. Invoice Pool<br />Invoice Pool(Enquiry > Invoice Pool)<br />Shows the un-approved invoice register<br />
    45. 45. Invoice Approval Journal<br />Create a new invoice approval journal<br />Fetch vouchers<br />Highlight and Select<br />Fill in Debit Account<br />Post<br />Enquire the Voucher Generated<br />
    46. 46. Practice<br />Approve your invoice register<br />
    47. 47. Invoice Journal<br />Invoice Journal (Journal -> Invoice)<br />Create a new line in journal<br />Select Vendor Account<br />Key in Invoice#<br />Key in transaction text<br />Amount<br />Ledger account<br />Terms<br />Cash discount<br />Post<br />Inquiry voucher<br />
    48. 48. Practice<br />Create a invoice<br />Credit your Vendor<br />Post<br />
    49. 49. Settlement<br />Payment Journal (Journals -> Payments)<br />Create a new payment journal<br />Select Vendor Account<br />Function -> Settlement<br />Mark the invoice<br />One Fully Settle<br />One Partial Settle<br />Amend the Amount to settle if needed<br />Cash Discount<br />Close the window<br />Generate Payment<br />Post<br />Inquire voucher<br />
    50. 50. Practice<br />Settle the invoice you created previously<br />
    51. 51. Reverse transaction<br />What can I do if I settled the wrong invoice?<br />2 Steps<br />Remove the relationship between the wrong invoice and payment<br />Vendor Detail -> Closed transaction editing <br />Locate the invoice/ payment<br />Mark them<br />Press Reverse<br />
    52. 52. Reverse transaction<br />Build a new relationship between the payment and the right invoice<br />Vendor Detail -> Open Transaction Editing<br />Locate both invoice and payment<br />Mark them <br />Press “Update”<br />Check the result in vendor closed transaction<br />
    53. 53. Practice<br />Reverse your settlement you created previously and mark it with a new invoice<br />
    54. 54. Realized Exchange Gain and Loss<br />Create Invoice of EUR$10000 Rate @ 128<br />Settle it with EUR$10000 @ 138<br />Inquire the voucher generated<br />
    55. 55. Practice<br />Create your own set of invoice and settlement illustrating realized exchange gain and loss<br />
    56. 56. Exchange Adjustment<br />Case<br />16 May Invoice $1000 Euro with Vendor A<br />16 May Euro: US = 135<br />At 16 May you owe Vendor A USD$1350<br />1 June Euro: US = 120<br />At 1 June you owe Vendor A USD$1200<br />You earn a unrealized gain of USD$150<br />
    57. 57. Exchange Adjustment<br />Preparation<br />Create an invoice of your vendor dated 16 May<br />Credit Euro $1000, Amend the exchange rate to 135<br />Post<br />Update the exchange rate of EURO as at 1 June to 120<br />
    58. 58. Exchange Adjustment Simulation<br />Illustration<br />Exchange adjustment simulation (Periodic > Exchange adjustment<br />Simulation<br />Method<br />Considered Date<br />Date of rate<br />Vendor (Select your vendor)<br />Check the result<br />
    59. 59. Exchange Adjustment<br />Exchange adjustment<br />Consideration date (Outstanding as at)<br />Enter Transaction Text<br />OK<br />Locate the entry and press voucher<br />Vendor Transactions<br />Voucher History<br />
    60. 60. Reports and Enquiries<br />Vendor Transactions (Vendor Details)<br />Vendor Balance (Vendor Details)<br />Open Invoice Transactions (Reports > Trans. > Invoice)<br />Account Statement (Reports > Trans > Vendor) <br />History by Transaction (Reports > Trans > Vendor)<br />Vendor Aging Report (Reports > Status)<br />Vendor Balance List (Reports > Status)<br />Vendor Invoice Journal (Reports > Statistics > Invoice)<br />
    61. 61. More Functions and Features<br />Prepayment/ Deposit<br />
    62. 62. Accounts Receivable<br />
    63. 63. Customer<br />Create your own customer<br />Name: Your name + Customer<br />Customer Group: 80<br />
    64. 64. Daily Operation<br />Free Text Invoice<br />Payment Journal<br />
    65. 65. Free Text Invoice<br />Free Text Invoice (Common forms)<br />Create a new line<br />Select customer <br />Add new Invoice line<br />Enter description<br />Select ledger account<br />Enter Amount<br />Post<br />Enquire the voucher<br />
    66. 66. Practice <br />Create your own Free Text Invoice<br />
    67. 67. Payment Journal<br />The procedures are the same as in AP module<br />Refer to the steps in AP and try it!<br />
    68. 68. Reports and Enquiries<br />Customer Transactions (Customer Details)<br />Customer Balance (Customer Details)<br />Invoice Journal (Reports > Trans > Invoice)<br />Customer Transactions (Report > Trans > Customer)<br />Customer Aging (Report > Status)<br />Detail Due Day List (Reports > Status)<br />Customer Balance List (Reports > Status)<br />
    69. 69. More functions and Features<br />Prepayment<br />Reimbursement<br />
    70. 70. Year End Procedures<br />
    71. 71. Year End Procedures<br />Create New Fiscal Year<br />Closing Entries<br />Opening Entries (Opening Transfer)<br />
    72. 72. General Ledger<br />Fiscal Period (GL > Setup > Periods)<br />Fiscal Period is independent from transaction date<br />Reporting Purpose<br />Fiscal Period Status<br />Stopped vs Closed<br />Module Status<br />
    73. 73. General Ledger<br />Fiscal Period (GL > Setup > Periods)<br />Create New Year<br />Start and End<br />Length of Period<br />Divide Period (For irregular fiscal Period)<br />Delete Period<br />Recal.- Period Balance<br />
    74. 74. Closing Sheet<br />Closing Sheet (GL -> Periodic -> Fiscal Year Close)<br />Create New Closing Sheet<br />Enter From, To Date<br />Voucher# and Date<br />Load Accounts<br />Enter Transfer Value<br />Post<br />
    75. 75. Opening Transactions<br />Enter Fiscal Year End Date<br />Confirm Retain Earning Account<br />Enter Opening Voucher #<br />Check Print Box<br />
    76. 76. Bank Management<br />
    77. 77. Bank Management<br />Deposit Slip<br />Check<br />Bank Reconciliation <br />
    78. 78. Thank You<br />