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Oregon Sea Grant: Looking Forward
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Oregon Sea Grant: Looking Forward


Oregon Sea Grant director Stephen Brandt's presentation(s) for the Feb. 16-17, 2010 "all-hands" Sea Grant meeting, Corvallis, OR

Oregon Sea Grant director Stephen Brandt's presentation(s) for the Feb. 16-17, 2010 "all-hands" Sea Grant meeting, Corvallis, OR

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  • Just a few examples
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  • 1. Looking Forward
    • National Sea Grant
    • 2. Regional
    • 3. Statewide
    • 4. Oregon State University
    • 5. Oregon Sea Grant
    • 6. Additional Director Goals
    Coastal Science Serving Oregon
  • 7. National Sea Grant
    • Climate Services
    • 8. Planning, Implementation, Evaluation (PIE)
  • a single, reliable and authoritative source for climate data, information, and decision-support services to help individuals, businesses, communities and governments make smart choices in anticipation of a climate changed future
  • 9. Climate Services:
    Are there new opportunities for US to deliver climate services better?
    Opportunities for regional/national initiatives or leadership?
    How will this affect NOAA Research (OAR), the National Sea Grant Program and national budgeting priorities?
  • 10. National Sea Grant
    Planning, Implementation, Evaluation (PIE)
  • 11. Planning, Implementation, and Evaluation (PIE)
    Develop and deliver high quality programming and information for users
    Plan strategic investments in science and education
    Accountability as measured against performance measures, outcomes and impacts.
    Strive for continuous improvement and responsiveness
  • 12. What is really new about THIS plan?
    • We are being evaluated on how well we do what we said we were going to do.
    • 13. Your monthly/annual reports actually matter…A LOT
    • 14. More attention to measures of our societal impact.
    • 15. It may actually make it easier for you to report your successes
  • What is really new about THIS plan?
    • All program activities and resources included
    • 16. Based on integrated program impacts, not on functional areas
    • 17. Encourages/rewards collaboration among programs
    • 18. The evaluation process should be transparent, straightforward, and not burdensome
  • Planning
    • National 4-year Plans
    • 19. State 4-year Plans
    • 20. Alignment
  • 21. Evaluation (PIE)
    Annual Review
    Site Visit Review
    4 years - 2010
    Performance Review
    4 years - 2011
  • 22. Performance Review Panels and Merit Rating
    Annual Reviews
    Site Visit Review
    Program Summary
    Assess overall impact on society from both an environmental and socioeconomic perspective based on our four year plan.
    How well did the we achieve our stated outcomes, objectives and performance measures???
  • 23. Performance Review Panel (PRP)
    Focus on overall impact on society
    • Evaluated against their 4-year plans for each focus area (national and state-specific)
    • 24. Additional recognition for outstanding performance relative to available Federal resources
    • 25. Ratings weighted by importance to each program (according to % of total resources allocated to each focus area)
    • 26. Initial PRP in 2011 focused on demonstrated progress toward goals of 4-year plan
    • 27. Separate working groups for each focus area
  • Program Rating and Allocation: An Example
    If average rating for all programs was 3.5, total rating points = 32 x 3.5 = 112
    If merit funding pool was $4M, each rating point is worth $4M / 112 = $36K
    This program’s merit funding would be 4.0 x $36K = $144K
  • 28. Oregon State Sea Grant Program Plan
    Jim Murray
  • 30. Perf. Measure/Outcome Highlights
    SCD: Increase number economists and social scientists involved in state spatial planning processes advisors and employees ($400% from 0 to 4)
    HRCC: Percentage of coastal counties that implement plans to adapt to hazards (70% increase, 5 counties)
    SSS: Percentage of fishermen trained in at sea genetic stock identification techniques (50% increase, 50 trained fishermen)
    HCE: Percentage of Oregon coastal communities that utilize OSG watershed health and water resource planning tools (35% increase, 12 coastal communities)
  • 31. Network Activities - 2009
    Nancee Hunter - Serves on Exec. Comm. on Sea Grant Education Network; Co-Chair of West Coast Governor’s Agreement on Ocean Health (Ocean Literacy Action Coordination Team)
    Joe Cone – Member of HRCC Focus Team, National Climate Steering Committee (and Communicators liaison for both)
    Evelyn Paret - Chair of SG Fiscal Officers Network, Member of SGA Network Advisory Committee and Program Mission Committee
    Rasmussen/Brandt - Lead of West Coast Regional Marine Research Planning effort
    Stephen Brandt- Appointed Chair on Oregon State University Marine Council; State of Oregon Scientific & Tech Advisory Committee; and Oregon Nearshore Legislative Task Force. Named to Oregon Coast Aquarium Board
  • 32. Highlights of Metrics
    Volunteer hours: 7,359 [Oregon value @ $17.90 per hour =$131,726]
    Total Students supported: 53 (includes 2 state fellows)
    12,000 student attendees (K-12) participated in Sea Grant marine education programs, camps, lab & activities and 174 (K-12) educators attended SG professional development sessions
    5950 people participated in133 SG sponsored extension workshops
    5003 people attended 84 public extension outreach presentations
    54 publications produced
    150,000 visitors to the Visitor Center in 2009. Donation record set.
  • 33. Best Management Practices
    Strong integration of Extension, Research, Education and Communications elements into the program and operational components of Sea Grant.
    Active advisory council, leadership team.
    Involving extension, education, and communications in proposal selection process. Program funds dispersed only to projects the meet the high standards of our competitive process.
    Rigorous recruitment, competition and selection processes for our several fellowships, and scholarships
    Coordinating regional RFP involving other SG programs.
    Regional Research Planning effort directly linked to the West Coast Regional Ocean Governance
    SG Education linkage with Oregon Coast Aquarium, K-12 Ed, HMSC, VC, Lincoln Co. schools
    Innovative and effective community engagement. Maintaining role as a trusted broker with all stakeholders. Building an maintaining robust and long term partnerships.
    Integration of social and economic sciences into Sea Grant, state, and regional efforts
    Expanding opportunities through outside funding
  • 34. October 5 – 6, 2010
    Every 4 years
    5 members
    Federal Program Officer
    Sea Grant Director
    Advisory Bd
    Two others
    1.5 days only
    Meet with programs management team, Advisory council, stakeholders and OSU administration
    Oregon Sea Grant Site Visit
  • 35. Site Visits
    Evaluation focus is on:
    Approach to Management and Organization
    Scope & success of engagement with stakeholders
    Collaboration with other Sea Grant and external partners
    Not intended to assess impacts
    Briefing Book NO LONGER THAN 20 pages
    Coastal Science Serving Oregon
  • 36. Site Visits
    Particular Interest In:
    Involvement of Partners
    Omnibus proposal development process
    Balance and integration of research, outreach and education
    Stakeholder support and engagement
    Collaboration with other Sea Grant programs
    Directors engagement with the program, host university and the advisory board
    Coastal Science Serving Oregon
  • 37. Regional
    • West Coast Governors Agreement Fellows
    • 38. Ocean Acidification Workshop
    • 39. RISA Regional Integrated Science and Assessment (NW Climate Decision-Support Consortium)
    Coastal Science Serving Oregon
  • 40. Statewide
    • Presentations to sister universities - 2010
    • 41. Coastal Trip
    • 42. Nearshore Task Force
  • Coastal TripMarch 20-28
  • 43. Overview of the Nearshore Research Task Force
    OPAC January 29, 2010
    Dr. Stephen B. Brandt
  • 44. HB 3106
    Passed June 2009, effective July 1, 2009
    Identified 7 specific positional members and 7 representative slots for community appointees
    Overarching Purpose – create a Task Force on Nearshore Research to make recommendationson “a long-term funding and coordination strategy for implementing the nearshore priorities of the state.”
  • 45. Notes about HB 3106
    Conceived by Rep Roblan and others to address the needs for coordinated and trusted nearshore research in Oregon, specifically:
    How to use data and science to inform Oregon in moving forward
    Trusted protocols for data collection and use of data and science in decisions
    Process for data transparency, credibility and sharing
    Effective collaboration and use of existing resources
    Consider the need for a long-term nearshore organization
    Systems for public involvement in research and decisions
    Long-term research funding strategy
    Recommendations for legislation due no later than August 1, 2010
    Task Force will be repealed January 2012
  • 46. Membership - Agencies/Institutions
    Gil Sylvia - Coastal Oregon Marine Experiment Station
    Craig Young - Oregon Institute of Marine Biology
    Stephen Brandt - Oregon Sea Grant
    Caren Braby - Oregon Department of Fish & Wildlife (MRP)
    Bob Bailey - DLCD Ocean & Coastal Services Division
    Onno Husing - Oregon Coastal Zone Management Association
    Jeff Kroft - Department of State Lands
  • 47. Membership - Community
    Terry Thompson - local government
    Sybil Ackerman - conservation/environmental
    Mike Lane - commercial fishing industry
    Frank Warrens - sport fishing industry
    Leesa Cobb - community-based fishing
    Laura Anderson - nearshore industry (non-fishing)
    Gus Gates - recreation (non-fishing)
    federal non-voting
    Cathy Tortorici – NOAA
    Roy Lowe – USFWS
  • 48. NRTF Structure
    Elected Chair and Vice Chair (Brandt/Ackerman)
    Operations Team (Brandt, Ackerman, Braby, Sylvia)
    Public Participation
    Non-member staff
    Jenna Borberg, Oregon Sea Grant Fellow in the Governor’s Office
    Julie Risien, Oregon Sea Grant
    Carol Cole, COMES
    Andy Lanier, DLCD
    Contractors (TBD)
    Funds administered though COMES at OSU
  • 49. Strategy
    Consider key documents, that consolidate and anticipate nearshore priorities
    Identify funding needs
    Determine transparent procedures and oversight to secure and administer public and private funds
    Identify mechanisms for data sharing and coordination among institutions and stakeholders
    Sea Plan
  • 50. Meeting Schedule (tentative)
    December 2-3, 2009 – Newport
    January 21-22, 2010 – Newport
    February 18, 2010 - Newport
    March 29, 2010 - TBD
    May 3, 2010 - TBD
    June 10-11, 2010 - TBD
    July 22-23, 2010 - TBD
  • 51. Progress to Date
    Elected a Chair, Vice Chair and established an Operations Team
    Established a system for public involvement (meeting testimony, list-serve, website, outreach events)
    Received over $150k to operate
    Detailed review of existing nearshore priorities and planning documents
    Examined Oregon’s current ocean and coastal research and management structure
    Review and discussion of several statewide and regional science models for nearshore research and information (WA, CA, RI, MA, NZ)
  • 52. Progress to Date
    January meeting results – Questions
    • Geographic area
    • 53. Program history
    • 54. Funding levels/sources
    • 55. Key program elements
    • 56. Coordination functions
    • 57. Linkage of science to management
    • 58. Data collection/sharing
    • 59. Criteria for setting research priorities
    • 60. Assessment of strengths and weaknesses
  • Next Meeting
    Core principals of:
    Institutional framework for linking science
    Setting research priorities for policy, management, monitoring, and education/outreach
    Funding processes for research
    Establish methods for generating, collecting, and sharing data and information
    Processes for scientific review
  • 61. Nearshore Task ForceWhat does this mean for you?
    New way for the state to integrate marine science into policy, management, education and outreach
    New funding mechanism(s)
  • 62. www.OregonOcean.info/nearshore
  • 63. Oregon State University
    • Marine Sciences Display at February Ocean Sciences meeting
    • 64. Marine Council
    Coastal Science Serving Oregon
  • 65. OSU Marine Council
  • 66. OSU Marine Council
    Membership: 18 Deans, Directors, Department heads of marine-related entities at OSU
    • Provide integrated and coordinated approaches that span research, education, outreach, partnerships, state and federal legislation, advancement, fund raising, and facilities to address key marine issues and opportunities;
    • 67. Provide an initial point of contact on marine issues;
    • 68. Increase external partnerships
    • 69. Identify emerging opportunities
    • 70. Enhance marine facilities
    • 71. Enhance outreach/engagement to serve state, regional and stakeholder needs.
  • OSU Marine Council
    Action Coordination Teams
    NOAA Fleet relocation to Newport
    Nearshore Task Force
    Institutional/research facilities
    Ocean Observing Systems
    New Federal Centers such as the Northwest National Marine Renewable Energy Center
    West Coast Governors Agreement on Ocean health
    Emerging Issues
  • 72. OSU Marine Council
    What does this mean to you?
    What is the next “Action Issue’?
    Single point of contact for major marine sciences issues
    Integration across OSU campus
    Formal way to get involved in OSU approach to these issues
    Sea Grant Leadership -
    Who’s on first!
  • 73. Oregon Sea Grant
    • Strategic and Implementation Plans
    • 74. Directory
    • 75. ODFW Fellows
    • 76. Summer Fellows
    • 77. Advisory Council membership
    • 78. ORG structure and search for Extension Leader
    Coastal Science Serving Oregon
  • 79. Program Organizational Chart
  • 80. Oregon Sea Grant
    • Integration
    • 81. Policy Guidelines
    • 82. Proposal Process – November RFP?
    • 83. State Budgets, Furlough
    • 84. Extension Budget /processes (Jay)
    Coastal Science Serving Oregon
  • 85. Directors Goals for 2010
    Success for Oct 5 -6 site review
    Progress on Alignment
    Selection of Extension and Other leadership
    Staffing plan
    Integration with OSU – Marine Council
    Integration within state – STAC, Nearshore Task Force, Coastal Trip etc
    Integration regionally
    (something national)??
  • 86. Directors Goals for 2010
    Administrative integration – then programmatic
    One Sea Grant
    Fill 3 advisory Council seats
    New Grants competition
    Program development and Growth ‘ gap analysis’?
  • 87. Questions?
  • 88.
  • 89. External Funding
    • Sea Grant Faculty are encouraged to seek external funding to enhance their professional development, scholarly activities, and promote the goals of Oregon Sea Grant and OSU.
    • 90. Senior Personnel working on external projects will receive 50% of the salary bought by the project on an accrued basis.
    • 91. Accruals will be distributed in their IOB budget at the beginning of each fiscal year.
    Coastal Science Serving Oregon
  • 92.
  • 93.
    • What is the Vision for Oregon Sea Grant?
    • 94. Where are we going?
    • 95. How are we going to get there?
    • 96. What’s the big plan?
    • 97. What is the Directors Secret Plan?
    • 98. How can I provide input?
    Coastal Science Serving Oregon
  • 99. ?????
  • 100. What is Oregon Sea Grant?
    Mission is to develop and support an integrated program of research, outreach, and education that helps people understand, rationally use, and conserve marine and coastal resources.
    Our activities respond to the needs of ocean stakeholders and act to stimulate the Oregon economy.
    Coastal Science Serving Oregon
  • 101. What do we want to do?What is our longer-term goal?
    • Strengthen the base (strengthen our strengths)
    • 102. Grow the program capabilities
    Coastal Science Serving Oregon
  • 103. Strengths
    • Long-standing well supported program
    • 104. Partnerships (fed, state, universities, local, other SG programs)
    • 105. Integrated research, extension, education and communications (have all the pieces).
    • 106. Neutrality (ability to bring broad range of partners together without taking positions on issues – our role is as trusted broker)
    Coastal Science Serving Oregon
  • 107. Strengths
    • Nimbleness – ability to create new initiatives with new funds quickly
    • 108. Breadth – faculty in 7 colleges (over a dozen Departments)
    • 109. Competitive research selection process – fund only projects of both scientific excellence and societal relevance.
    • 110. Strong evaluation – adaptive and constantly improving methods of research selection, education, communication and community engagement.
    Coastal Science Serving Oregon
  • 111. University Interests
    and Priorities
    National , Regional, State
    Oregon Sea Grant
    Experience, Knowledge,
    And Capabilities
  • 112. Program Growth – Where?
    How can we take advantage of our strengths/leadership in areas such as the social sciences, renewable energy?
    Are there critical gaps in expertise e.g. Climate? Columbia River?
    What is our #1 Programmatic priority?
    Coastal Science Serving Oregon
  • 113. BIG Ideas
    What should OSG strive to accomplish?
    Think About:
    How can we apply the unique integrated capabilities of Sea Grant?
    What trends will shape our future?
    What challenges or opportunities will we face?
    If we all put our efforts together, how can we help the people of this state and beyond?
    What one topic would we spend a new $500k- $1M on?
    Coastal Science Serving Oregon
  • 114. Program Growth – How?
    Action Coordination Teams
    New initiatives
    Integrated Proposals for Program Development
    Coastal Science Serving Oregon
  • 115. What can you do to help?
    Be involved
    Action Coordination Teams with OSG and OSU
    New ideas
    Proposal Development
    Coastal Science Serving Oregon
  • 116.
  • 117. Oregon Sea Grant
    Coastal Science Serving Oregon
    • Improving Human Health and Safety Related to
    Ocean and Coastal Use
    • Promoting Social Progress and Economic Vitality
    • 118. Enhancing the Sustainability of Coastal
  • 119. Oregon Sea Grant
    Education: Formal
    & Free-choice
    and Partnerships
  • 120. Criteria for Setting Priorities
    Primarily Statewide and regional needs
    Through assessment workshops and surveys
    Regional Research and Information Needs report
    Citizens Advisory Council
    Alignment with National Sea Grant and NOAA priorities
    Coastal Science Serving Oregon
  • 121. Competitive Research
    Two main criteria:
    • Societal relevance
    • 122. Scientific excellence
    Coastal Science Serving Oregon
  • 123. 2010 RFP Process
    • Pre-proposal review process
    • 124. An external review of scientific quality;
    • 125. A Sea Grant and Advisory Council review to examine projectsocietal relevance and recommend project elements to improve relevance, transition of results to the public; and impact
    • 126. Full proposal stage includes:
    • 127. A key outreach or education point-of-contact devoted to each project to assist in development of meaningful outreach components.
    • 128. External Mail Reviews (3 – 5 per proposal)
    • 129. Eight member Science Panel to evaluate proposals largely for scientific excellence
    • 130. Advisory Council to rate societal relevance of top ranked proposals.
    Coastal Science Serving Oregon
  • 131. Research Proposal ReviewsTimeline
    Preliminary proposals due: February 6
    Invitations for full proposals: March 6
    Full proposals due: May 8
    Peer review period: May 9 to July 30
    Reviews to investigators: July 31
    Investigator responses to reviews due: August 7
    Science Panel meeting:  August 12 – 13
    Advisory Council meeting:  August 20 – 21
    Notice of funding decisions: September 4
    Successful projects begin: Feb 1, 2010
    Coastal Science Serving Oregon
  • 132. Research Proposal ReviewsSummary
    We received 63 preliminary proposals by 58 different investigators from 6 different Oregon institutions.
    We encouraged 30 to submit full proposals. 
    We received 31 Full Proposals by 30 different investigators from six different institutions.
                                                                                    Sea Grant Cost Share
    Preliminary Proposal total request:          $9.77M $2.63M
    Full Proposal total request:                         $5.65M $1.81M
    Coastal Science Serving Oregon
  • 133. 2010 – 2011 Projects
    Coastal Science Serving Oregon
  • 143. Linkage of Science to Management
    • Only fund science with relevance
    • 144. PIs required to demonstrate how they will conduct needed outreach and transition results to management.
    • 145. Extension agents as POC on research projects and linked into local management structures
    Coastal Science Serving Oregon
  • 146. spare