SAP Solution Brief
                                                                                              SAP Solut...
most critical. freeing you from con-          Adapt to Meet Your Changing needs         customize and extend SAP Business
One Application, Multiple Functions            One helps manage the complete order-          You can also use additional f...
Quick factS                                                                               /contactsap...
Upcoming SlideShare
Loading in …5

SAP Business One Solution Brief


Published on

SAP Business One Solution Brief

Published in: Business, Technology
  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

SAP Business One Solution Brief

  1. 1. SAP Solution Brief SAP Solutions for Small Businesses and Midsize Companies SAP Business One Streamline Your BuSineSS, The SAP® Business One application offers a single, accelerate ProfitaBle Growth affordable way to manage USIng An AffOrdABLE APPLICATIOn your entire business – BUILT fOr SMALL BUSInESSES from sales and customer relationships to financials and operations. designed Like many decision makers in small SAP Business One: specifically for small busi- businesses, you want to focus on A Comprehensive, Integrated growing your business but instead find Solution nesses, it helps you stream- yourself dealing with a flood of daily line processes, act on timely operational details, ad hoc requests for SAP Business One includes all the information, and nonstop competitive processes you need to run your entire information, and accelerate moves. Meeting these challenges is business. Unlike niche solutions, it pro- profitable growth. difficult and time-consuming. When key vides complete business management pieces of information reside in different functions covering financials, sales, systems or locations, response times customers, inventory, and operations. can lag and create customer dissatisfac- And because it is designed specifically tion. And disjointed sales, accounting, for small businesses, it can be installed and operational processes inevitably quickly (typical implementation time result in bottlenecks and reduced pro- is about two to eight weeks) and is ductivity. Multiple systems also mean straightforward to maintain and use. additional work – such as duplicate data entries – which in turn causes errors and Streamline Your Entire Business with delays. Meanwhile, your competition is a Single System making it hard for you to find and keep By integrating all critical business customers. functions, SAP Business One provides support for sales, customers, purchas- To maintain a competitive edge, you ing, inventory, operations, financials, need a clear view of all aspects of your business. You must streamline process- es and find better ways to access the “SAP Business One enables us to information that will result in the best run our business 20% more effi- business decisions. If you can effectively track and then access all customer- ciently, which ultimately leads related information, for example, you can to greater profitability.” service your customers more personally and intelligently at every point of contact Bill Boiler, Warehouse Manager, Trade Union – locking in their loyalty and ensuring International Inc. repeat business. And if you can accu- rately monitor and manage revenue and and human resources. And by capturing expenses, you are positioned to optimize business information in a single system, cash and liquidity, which increases your it makes the information instantly acces- financial strength and gives you the flexi- sible across the organization, eliminating bility to respond quickly when business duplicate data entry, costs, and related opportunities arise. The SAP® Business errors. Its workflow-based alerts trigger One application can help your organiza- automatic response when important tion see clearly, think clearly, and act business events occur, allowing you to clearly so that you can close the gap monitor and focus on those that are between strategy and execution and become a best-run business.
  2. 2. most critical. freeing you from con- Adapt to Meet Your Changing needs customize and extend SAP Business stantly reacting to day-to-day minutiae, You can set up and configure SAP One to meet your specific business and the application lets you spend more Business One quickly, and as your industry challenges. In addition, unlike time driving the business forward. business grows, you can adapt and many other small business solutions on customize the software to meet your the market today, SAP Business One Strengthen Customer relationships changing needs. for instance, with provides worldwide coverage with 40 and Loyalty its published software development kit country-specific versions on a single SAP Business One helps you manage and over 550 add-on solutions that have platform, delivered and supported locally sales, customer service, and support been built on SAP Business One by so you can confidently grow your by integrating these functions with other our software solution partners, you can business overseas. business functions across the company. With the service call component in SAP Business One, you can effectively SAP Business One Key Functionality respond to customer service and support calls and find resolutions more Accounting and financials • Production orders quickly. detailed service reports related • general ledger and journal entries • forecasting and material require- to call volumes, durations, and response • Basic cost accounting and monitor- ments planning times allow you to assess progress and ing of project costs take necessary actions. SAP Business • Budget management Inventory and distribution One also lets you analyze customers • Banking and bank statement • Items management and item queries using data from sales, operations, and processing • receipt to stock, release from stock, finance to identify ways to serve them • Payment processing and and stock transactions faster and better. reconciliation • Stock transfer between multiple • financial statements and reporting warehouses Act on Instant and Complete • Sales tax and value-added tax • Serial number management Information • Multicurrency support • Inventory revaluation The application captures critical data • Customer and vendor catalog across sales, customers, operations, Sales and Customers • Price lists and special pricing and financials in a single system for • Opportunities and pipeline • Batch management immediate access and use. Together management • Pick and pack with the fully integrated Crystal reports® • Customer contact and activity software, SAP Business One delivers management reporting and Administration compelling reporting functionality and • Sales quotations and orders • full integration with Crystal reports® information access that allow you to • Invoicing and crediting software get crucial insights into all parts of your • Sales and pipeline forecast • “drag and relate,” drill downs, search business. Interactive drill-down function- • Service contract management assistance, workflow-based alerts ality and a variety of presentation for- • Service-call management entry • Employee directory and administra- mats allow you to click through relevant and tracking tion, employee time data and get answers at any time. Your • remote support platform employees can respond to customer Purchasing and Operations • data migration workbench, data needs faster, and managers can accu- • Purchase proposals archiving rately track revenues, costs, and cash • Purchase orders and deliveries • SAP® Business One Software flow so they can assess business perfor- • goods receipts and returns development Kit, including the data mance and determine how to improve it. • Accounts payable invoice and interface and user interface applica- credit notes tion program interfaces, user-defined • Bill of materials fields, and tables
  3. 3. One Application, Multiple Functions One helps manage the complete order- You can also use additional function- to-pay cycle, including receipts, invoices, alities that are an integral part of SAP SAP Business One combines a broad and returns. You can also plan material Business One such as “drag and relate” range of functions into a single applica- requirements for production, control bills and interactive drilling down through tion. These functions are summarized of materials, and replenish inventory multiple levels of relevant data to get in the sidebar. automatically. And using integration complete information instantly. with Crystal reports, you can analyze Accounting and financials your vendors’ performance and adjust System reliability and Performance SAP Business One helps you manage your procurement strategy accordingly. SAP offers a remote support platform your general ledger, journals, budgets, for SAP Business One to help you and accounts payable and receivable. Inventory and distribution maintain your software system more You can conduct all your banking activi- SAP Business One also lets you readily easily and proactively prevent potential ties – including processing payments by manage your inventory and operations, issues from impacting your business check, cash, credit card, bank transfer, including picking, packing, delivery, and activities. As an automated monitoring and bill of exchange – as well as recon- billing. You can perform inventory valu- tool, this remote support platform helps cile various accounts and create finan- ation using different methods such as identify system bottlenecks by enabling cial reports for profit and loss, cash flow, standard costing, moving average, and SAP support services to collect infor- balance sheet, and aging. You can also fIfO; monitor stock levels; and track mation on your system status and check update account postings at the exact transfers in real time and across multiple the system against known support time relevant business events occur. warehouses. In addition, you can run issues. By sending regular status real-time inventory updates, availability e-mails and automatic fixes, it allows Sales and Customers checks, and manage pricing and special you to avoid issues from happening and With SAP Business One, you can: pricing, which allows you to automati- decrease the time you would otherwise • Create quotes, enter orders, and cally apply volume, cash, and account spend on IT support. In addition, the provide better customer service discounts to transactions with vendors tool provides several other services • Track sales opportunities and activities and customers. including automated database backups, from first contact to the close of sale preupgrade evaluations, inventory valu- • Initiate marketing campaigns by using reporting and Administration ation checkups, and system installation templates for mass e-mails SAP Business One provides powerful, health checks. • Provide support for customer ser vice, integrated analytic and reporting tools service contracts, and warranties to help you access the critical business To Learn More information you need. With SAP The application also lets you manage Business One, together with fully inte- To learn more about how SAP and maintain customer contacts with grated Crystal reports, you can gather Business One can help your business full Microsoft Outlook synchronization, data from multiple sources and gener- gain clarity, streamline processes, and which results in increased sales ate timely and accurate reports based on accelerate profitable growth, call your effectiveness and stronger customer critical company data across financials, SAP representative today or visit us on relationships. sales, customers, inventory, ser vice, the Web at production, and operations. Completely /solutions/businessone/index.epx. Purchasing and Operations integrated with the Microsoft Office Every small business needs a system- products and focused on data security, atic approach to managing the procure- Crystal reports allows you to choose ment process, from creating purchase from a variety of report formats and to orders to paying vendors. SAP Business control access to information displayed.
  4. 4. Quick factS /contactsap Summary designed specifically for small businesses, SAP® Business One is a single, affordable application for managing your entire business with greater clarity, including financials, sales, customer relationships, and operations. It helps streamline your end-to-end operations, gain instant access to complete information, and accelerate profitable growth. Business Challenges • find time to focus on growing your business • Access the right information to make key decisions • Build and maintain closer customer relationships • Minimize duplicate data entries, errors, and delays • Optimize cash flow for business needs Key Features • Accounting and financials – Manage your general ledger, journals, budgets, and accounts receivables and payables • Sales and customer relationship management – Manage the entire sales process from first contact to closing the sale and from customer data management to aftersales support • Purchasing and operations – Control the entire procurement process • Inventory and distribution – Manage inventory across multiple warehouses and locations, and track and record stock movements • Reporting and administration – Create, manage, and distribute reports that help foster clarity in your business Business Benefits • Spend more time growing your business using newly streamlined operations instead of reacting to the details of day-to-day tasks • Respond quickly to customer needs by instantly accessing the information necessary to make confident business decisions • Eliminate redundant data entry and errors with a single, integrated system that improves process efficiency, minimizes costs and delays, and strengthens your bottom line • Form closer customer relationships via centralized information that makes it easier to 50 059 233 (09/11) ©2009 by SAP Ag. manage customer communication and sales contracts All rights reserved. SAP, r/3, SAP netWeaver, duet, PartnerEdge, • Lower your technology costs and achieve faster time to value by using a system that Bydesign, SAP Business Bydesign, and other SAP products and services mentioned herein as well as their respective logos are can be implemented quickly, is uncomplicated to maintain, and minimizes end-user training trademarks or registered trademarks of SAP Ag in germany and other countries. For More Information Business Objects and the Business Objects logo, BusinessObjects, Call your SAP representative, or visit us online at Crystal reports, Crystal decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. data contained in this document serves informational purposes only. national product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP Ag and its affiliated companies (“SAP group”) for informational purposes only, without representation or warranty of any kind, and SAP group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. nothing herein should be construed as constituting an additional warranty.