R12 AP New Features
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R12 AP New Features

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A Presentation/Document that outlines all the New features in Oracle R12 AP module.

A Presentation/Document that outlines all the New features in Oracle R12 AP module.

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  • 1. RELEASE 12 : PAYABLES
  • 2. Trading Community Architecture
  • 3. Agenda  Suppliers  Bank’s  Retainage  Recoupment  Payments Manager  AP/AR Netting
  • 4. Supplier’s In 11i  Suppliers defined in AP.  Supplier contacts replicated for each supplier site. In R12  Supplier becomes as TCA Party.  Suppliers Sites as TCA Party Site for each distinct address.  Contacts for each supplier/address , it means Single supplier address and contact can be leveraged by multiple sites, for each OU – A single change to an address can be seen instantly by all OUs – No longer need to manually ‘push’ updates across OUs.This can be best understood by the figure below.
  • 5. Creating Supplier Creating Supplier
  • 6. Select
  • 7. Click Apply to continue Enter Header Level Info
  • 8. Select Address book to Insert Site Address
  • 9. New Address
  • 10. Site Name
  • 11. Click on Create to Create a new Supplier Bank A/c
  • 12. Banks and Bank Details • The Bank Account model in R12 provides a single access point for defining and managing internal bank accounts for Oracle Payables, Oracle Receivables, Oracle Payroll, Oracle Cash Management, and Oracle Treasury. • A single Legal Entity is granted ownership of each internal bank account. One or more Organizations are granted usage rights.
  • 13. Ownership of internal bank account • Each Legal Entity is granted ownership for each internal bank account. • For Granting Access to the Legal Entities log In to Sys Admin • Go to “User Management” Responsibility • Click on “Roles & Role Inheritance”
  • 14. Give Required Information Click on Go
  • 15. Click on Update
  • 16. Select
  • 17. Click on Run Wizard
  • 18. Select Add Legal Entities to Give access to Bank Accounts
  • 19. Click on apply after Adding Legal Entities
  • 20. Creating Bank and Bank Branches in Payables Navigation for Defining Banks Select
  • 21. Select
  • 22. Click on Create
  • 23. Enter Bank information Select
  • 24. Click on Create to Add Address
  • 25. Click on Apply to Save the informatio n entered
  • 26. Click
  • 27. Click Finish after entering contact info Click on Create to enter a Contact info
  • 28. Creating Bank Branches Click on Bank Braches Tab Create new Bank Branches
  • 29. Enter Bank Name and Country Click Continue
  • 30. Enter Branch Information Select Save and Next
  • 31. Select Create to Fill Bank Branch Address
  • 32. Enter Branch information Click on Apply
  • 33. Select
  • 34. Click Finish after entering Contact’s Click on Create Contact to add Contact
  • 35. Creating Bank Account’s Navigation Select
  • 36. Create New Bank Accounts
  • 37. Enter Bank And Branch Name Click Continue
  • 38. Enter your Legal Entity in Bank Account Owner Select Next to Continue Note:- If Legal Entity Is not Granted Access at the Sys admin Level in “User Management” Responsibility, you can not View your Legal Entity in the above “Bank Account Owner” Field.
  • 39. Select Save and Next to Continue Enter Bank Account Information
  • 40. Select Save and Next to Continue Enter Required Information rest all are Optional
  • 41. Select to Grant Access to Operating Unit’s
  • 42. Enter Account use and Operating Unit Select Continue
  • 43. Enter Payment Method and Category
  • 44. Select Apply to continue
  • 45. Click on Add Organization Access to Give bank account access to Multiple Operating Units Click Save and Next to Continue
  • 46. Select Finish to Save your work Click on Create Contact to enter Contact info of Bank account
  • 47. Select Select the Bank Account
  • 48. Select
  • 49. Select Apply Enter Required Information
  • 50. Payment Doc got Created
  • 51. Retainage and Retainage Release • Retainage is the common practice of withholding a fixed amount / percentage of payment until all work under a contract is complete and accepted. • Retainage is also called ‘retention’ or contractual withholds’. • At the end of the project or when agreed events have occurred, the supplier requests the amount retained and payment is made to release it. • Retainage comes under Complex Payments
  • 52. Contract with Subway Contract amount 15,000, Retainage 20% AMT Invoice Retain Amount Amount Paid 1. Stage - 8000 8000 1600 6400 2. Stage - 4000 4000 800 3200 3. Stage - 3000 3000 600 2400 Total - 15,000 3,000 12,000 Release the Retained Amount, Once an Agreed event Occurred by “Retainage Release Invoice”
  • 53. Required Setups Enter Retainage A/c in Financial Options
  • 54. 1. Navigate to Supplier’s Window 3. Select 2. Select 4. Give Retainage Rate
  • 55. Create Complex Service Agreement in Purchasing Navigation Select
  • 56. Select “Complex Service Agreement” from list of Values Click
  • 57. Enter Supplier and Supplier Site Go To
  • 58. Enter Contract Amount Click on Update Enter Type as Fixed Price Enter Contract Services Need by Date
  • 59. Select Enter Retainage Rate Enter Charge Account
  • 60. Select
  • 61. Select Split to Split the Contract into Stages
  • 62. After completion move to the Distributions Tab Give the Need by Date Enter Type as Split the Contract amt Lump Sum
  • 63. After Completion select Submit
  • 64. Complex Service Agreement has been Approved. Agreement NO is- 5546
  • 65. Navigate to Invoice Workbench to Raise Invoice Enter the Enter the Agreement No Invoice Amt Match Invoice with the Agreement
  • 66. Select the Match Amount Click on Match after Selecting
  • 67. 10 percent of the Total amt got automatically got Retained Go to Actions and Pay the Invoice
  • 68. Out of 25,000 invoice amt 2,500 got retained and amount paid to Supplier is 22,500
  • 69. Retainage Release Select PO Number Select Invoice Type as Enter Invoice Amt to Retainage Release be Released Go to Match and Match the Agreement
  • 70. Select The Po line to be Matched Release the Amount After Release go to Payment work Bench and Pay the Amount
  • 71. Contract with Subway Contract amount- 35000, Prepaid amount-7000 Recoupment Rate 20% Amount Invoice Pre’ment Applied Amount paid Stage 1 20,000 20,000 4,000 16,000 Stage 2 15000 15,000 3,000 12,000 Total 35,000 7,000 28,000
  • 72. Select “Complex Service Agreement” from list of Values Click
  • 73. Enter Supplier and Supplier Site Go To
  • 74. Enter Contract Click on Amount Update Enter Type as Fixed Price Enter Contract Services Need by Date
  • 75. Select Advance amount is Prepaid amt Paid to Supplier Recoupment rate is 7000/35000*100
  • 76. Select
  • 77. After completion move to the Distributions Tab Give the Need by Date Enter Type as Split the Contract amt Lump Sum
  • 78. Give Prepaid Account Click on
  • 79. Complex Service Agreement has been Approved. Agreement NO is- 5547
  • 80. Navigate to Invoice Workbench to Raise Prepaid Invoice Enter the Enter the Agreement No Invoice Amt Match Invoice with the Agreement
  • 81. Select the Match Amount Click on Match after Selecting After Matching Pay the Invoice
  • 82. Raise a Standard invoice and match with Agreement Enter the Enter the Agreement No Invoice Amt Match Invoice with the Agreement
  • 83. Select the Match Amount Click on Match after Selecting
  • 84. Prepayment Automatically applied according to Recoupment Rate Pay the Invoice
  • 85. Total amount paid to Supplier is 20,000
  • 86. Payments Manager • The Payments Manager enables you to complete a pay run from start to finish Payments. • The Payments Manager is comprised of the following components: Payments Dashboard Templates Payment Process Requests Payment Instructions Payments
  • 87. Creating Payments through Payment Manager Navigation Select
  • 88. Select
  • 89. Select to create a new template
  • 90. Enter Template Name Enter Supplier Name Select Pay group After Completion click on Payment Attributes Tab
  • 91. After Completion click on Process Automation Tab Select Bank A/c and Exchange rate Type
  • 92. View Select Apply When “Initiate Payment Process Request is complete” is selected System will Automatically create Format for the Payments Selected
  • 93. Go to Select
  • 94. Enter Request Name and Select Template from list of values Select User Rates Tab Information gets defaulted from Template
  • 95. Select Submit “Requests” Enter exchange rate gets Generated
  • 96. Report Gets Generated
  • 97. Go back to Query the Process Request Click on
  • 98. Click on submit Request gets generated Select to Add or Remove Payments
  • 99. 3. Go to Payment Instructions Tab to complete the Payment 1. Query the Process Request 2. Status changes to Formatting
  • 100. Query by Process Request Name and Creation Date Select
  • 101. Select Continue the Apply
  • 102. Go to Query “Process Request Name” Status got Confirmed
  • 103. Navigate to Payments Overview to view Payments Made
  • 104. AP/AR Netting • The Payables and Receivables Netting feature enables the automatic netting of Payable and Receivable transactions within a business enterprise. • You can predefine a netting agreement that incorporates the netting business rules and transaction criteria needed to run your tailored netting process. • The netting process automatically creates the Payables payments and Receivables receipts required to clear a selected number of Payables and Receivables transactions.
  • 105. Prerequisites for AP/AR Netting • Define a netting control account in GL. • Define a netting bank account. • Associate the bank account with the AP/AR Netting receipt class. • Enable the Allow Payment of Unrelated Transactions Receivables System Option. • Define Document Sequence for Receipts and Payments.
  • 106. Defining Netting Agreement Navigation Select
  • 107. Select
  • 108. Select Bank A/C Enter Operating Unit name and Rules And Agreement Name Select Invoice and Transaction Types Once Finished Click on Next
  • 109. Select Supplier and Customer
  • 110. Select Finish to Complete
  • 111. Creating Netting Batch Navigation Select
  • 112. Select
  • 113. Select the Required Information and give the Batch Name Once Submitted go back to Netting Batch Once Finished Click window and Query the Netting Batch on Submit
  • 114. Status got Complete Click on To View the Transactions Netted