3 oracle apps days mi management prysmian

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3 oracle apps days mi management prysmian

  1. 1. Pianificazione e controllo nelle RisorseUmane: HREVO, Progetto HR Evolution.Stefano Bigotto, Responsabile IT HR e Organizzazione, PrysmianCorrado Malfa, Responsabile Costo del Lavoro, Prysmian1 Copyright © 2012, Oracle and/or its affiliates. All rights reserved. Oracle Application Days 2012
  2. 2. AGENDA- Prysmian Group- HR Evolution System- Project Status 3
  3. 3. Prysmian Group No1 in cable solutions for the energy and telecommunication business, with a strong position in high technology, innovation-driven market segments ABOUT SOME 8 €B 50 COUNTRIES 97 PLANTS 17 R&D CENTRES 22,000 PEOPLE SALES 4
  4. 4. PARTNER IN WORLD CLASS TECHNOLOGY-DRIVEN PROJECTSStrategic Submarine links Connecting huge infrastructures Expanding in Offshore Oil A more sustainable businessHudson, Trans Bay and Neptune Linking two electricity grid stations Supporting Petrobras in the main Being involved in major offshoreProjects, together with Western in Abu Dhabi, we play an important Brazilian oilfields, we lie at the wind farm projects, we make itLink, are lighting the most role in developing the Emirate’s heart of the Oil&Gas industry possible to bring renewablestrategic areas in USA and UK. power transmission system. major developments. energy to thousand homes.No fear of heights Connecting Australia In Space Euro 2012 on AirTaking safety and elevator Through a high speed Our customized wires and cables 200 km of cables in thetravelling to new heights, we have communication network we are are able to show nearly half the Ukraine’s Donbass Arena makeinstalled cables in the tallest man- bringing fibre to 93% planet and provide detailed views EURO 2012 available in Highmade structure in the world. of Australia’s premises. of climate change trends. Definition and 3D television. 5
  5. 5. HR Evolution System Corporate Presentation | Prysmian Group | 13 th July 2011 6
  6. 6. Starting Point• Lack of integration of HR and Organization basic information: no global repository for employees’ master data and labour cost/working hours• Limited and unflexible reporting functionalities prevent easy and quick access to employees’ data, often moving HR focus from management/analysis activities to unstructured/time consuming data gathering and interpretation• No common process for Headcount, Labour Cost & Worked Hours Reporting• Limited process’ traceability, reliability; operational risk (reliance on key people)• Labour Cost monitoring/budgeting effectiveness limited by information availability; no per employee cost prevents in-depth analysis and benchmarking 7
  7. 7. Project Objectives• To design a common and reliable international database with a defined dataset of information regarding the Headcount and the Labour cost of Prysmian Group (both white and blue collars). In a global view this database will be the source for the future HCM System.• To manage both MP/forecast and actual data inside the same system in order to have quick and well-framed comparisons. Today the information is mainly managed via mail and based on a poor excel platform.• Training / sharing with the HR managers the Group basic principles and rules concerning Headcount / Labour cost planning and controlling; to integrate and educate all colleagues to cost control mind-set.• To generate and give both to central and local HR an automatic Reporting System useful to support the decision-making process.• To have only one source of information and to avoid double data entry and subsequent reconciliation process (e.g. Controlling for headcount and Operations for hours worked). 8
  8. 8. HR Evolution System Architecture Front End Financial Smart View Reporting Web Analysis CONSOLIDATIONPlanning & CONSOLIDATEDReporting & FINANCIAL REPORTING PLANNING Planning HFM HR (Oracle) DB Essbase Oracle ETL FDQM, ODI Systems Feeding SAP FI SAP COPA Excel … 9
  9. 9. Actual Consolidation & ReportingProcess Overview • MasterdataPayroll • Labor Cost Time • Working HoursMonthly Countries Admin Country users • Allocation BU % Adjust original data Data analysis via • Functional Area & Macro Activities 4. ADJUSTMENTS web form and via Other • Costs Center & ACCRUALS reportingIf Needed Hierarchy Countries set up data Oracle Platform from local systems • Total Sales • Total Fixed Cost • Total Fix Cost ex. Hyperion Depreciation DATA EXPORT FinanceIntegrated • EBITDA Hyperion HR • Contribution Margin Import from Hfm systems DATA VALIDATION 1.DATA SOURCE Administrators DATA IMPORT checks rejects 3. FDQM 2. DATAWAREHOUSE Load Masterdata Reporting and Data 10
  10. 10. Actual Consolidation & ReportingHyperion HR vs Hyperion Finance Oracle Platform Labor Cost KPI Hyperion HR Hyperion Finance In the as is scenario, the interaction between Hyperion Planning and Hyperion FM is managed Labor Cost Matching through Financial Reporting 11
  11. 11. Actual Consolidation & ReportingHyperion HR vs Hyperion Finance Oracle Platform Labor Cost KPI Hyperion HR Hyperion Finance In the as is scenario, the interaction between Hyperion Planning and Hyperion FM is managed Labor Cost Matching through Financial Reporting 12
  12. 12. Actual Consolidation & ReportingHyperion HR vs Hyperion Finance Oracle Platform Labor Cost KPI To Be Labor Costs Hyperion HR Hyperion Finance In the as is scenario, the In the to be scenario, the interaction between labor cost figures will be Hyperion Planning and sent directly from Planning Hyperion FM is managed Labor Cost Matching to HFM through Hyperion through Hyperion FDQM Financial Reporting 13
  13. 13. HR Evolution Dimensions of Analysis Employee Level Entity Country Type of Contract Function Legal entity Site Functional Area Level Account Cost Center Macro Activity HC Business Unit LC & WH KPI Single version of the truth: Fix Variable•Employee-level cost / hours / hc allows reporting andanalysis of the same underlying information atdifferent consolidation level and with multiple views•Standardized analysis report at both local and group Direct Indirectlevel•HR – Finance – Operation certified data integation 14
  14. 14. Data Validation Phase (1/2) DATA HR VALIDATION EVOLUTION Import Export During the loading process, the system perfoms validation rules to check all input data Users can use end-user reporting to verify the output of the validation process 15
  15. 15. Data Validation Phase (2/2)Validation Report provides a summary of the loaded data (FTE, LC, WH). 16
  16. 16. Data Quality Check FormsCheck Forms use conditional formatting to represent potential incoherent data. The user candrill down to employee-level detailed information In Red Blue collars associated to White Collars macro activities 17
  17. 17. ReportingAvailable Reporting Tools: – Hyperion Financial Reporting – Dashboard Excel via Smart View 18
  18. 18. HR ReportingKPI detail KPIs /SUPPLEMENTARY INFORMATIONKPIs /Supplementary Information Scenario Details Legal Cost Macro Business Contract Description Actual Country SitePlant Function Entity Center Activities Unit Type LevelHeadcountHead Count X X X X X X X X XFTE X X X X X X X X XHC for Working Hours X X X X X X X X XHC For Labor Cost X X X X X X X X XMovementFrom External X X X X X X X X XFrom Lab to Staff IN X X X X X X X X XFrom Part Time to Full Time IN X X X X X X X X XFrom Agency to Temp IN X X X X X X X X XFrom Agency to Perm IN X X X X X X X X XFrom Temp to Perm IN X X X X X X X X XFrom Non Op IN X X X X X X X X Xto External X X X X X X X X XFrom Staff to Lab OUT X X X X X X X X XFrom Agency to Temp OUT X X X X X X X X XFrom Agency to Perm OUT X X X X X X X X XFrom Full Time to Part Time OUT X X X X X X X X XFrom Temp to Perm OUT X X X X X X X X XFrom Non Op OUT X X X X X X X X XWorking HoursTheoretical Days Worked With Open Factory X X X X X X X X XFactory Opening Days X X X X X X X X XFactory Closure Days X X X X X X X X XRest Days X X X X X X X X XAverage Hours Worked per Days X X X X X X X X XHours Effectively worked X X X X X X X X XContractual Hours X X X X X X X X XFree Vacation X X X X X X X X XOvertime X X X X X X X X XAbsenteeism X X X X X X X X X 19
  19. 19. HR ReportingKPI detail KPIs /SUPPLEMENTARY INFORMATIONKPIs /Supplementary Information Scenario Details Legal Cost Macro Business Contract Description Actual Country SitePlant Function Entity Center Activities Unit Type LevelLabor CostTotal Labor Cost X X X X X X X X XTotal Monthly Pay X X X X X X X X XBase Salary X X X X X X X X XOvertime X X X X X X X X XIncentives and Bonus X X X X X X X X XLegal Contribution X X X X X X X X XAllowances X X X X X X X X XVacationHoliday Accrual X X X X X X X X XKPIEBDA per Headcount X X XContribution Margin per Headcount X X XSales per Headcount X X XLabor cost per Contribution Margin X X XLabor fixed cost Vs Total Fixed costs X X XTotal HC Vs White Collar HC X X XManufacturing Blue Collar HC Vs Operation White Collar HC X X XPer capita hours effectively worked X X X X X X X X X% Of Overtime X X X X X X X X X% of Absence for Sickness X X X X X X X X X% of Absence for Injury X X X X X X X X X% of Absence for Other X X X X X X X X XTotal Absenteeism X X X X X X X X X 20
  20. 20. Reporting 21
  21. 21. Reporting 22
  22. 22. Variazione Costo del Lavoro 23
  23. 23. Analisi delle Teste per BU 24
  24. 24. 25
  25. 25. Project Status Corporate Presentation | Prysmian Group | 13 th July 2011 26
  26. 26. Project Status Project Time Table Pilot Country IT- UK - NL - TR - FI - HQ March-12 19- 13 march 12 April-12 02- 06 April 12 May-12 June-12 July-12 Training August-12 September-12 Training October-12 Training November-12 December-12 January-13 2nd group Nordics - FR - SP - DE - Danubian15 March 12 18 May 12 1 August 12 1 oct 12 Training 15 june 12 1 Nov12 Check the Gap with The pilot Country 1 jan13 Require to all country local rules 27 - 30 May 12 KicK off 11 - 15 June 12 2 - 6 july 12 9- 13 Aug 12 16 - 21 july 12 27 - 31 Augt 12 10 - 14 Sept 12 24 - 28 sept 12 08- 12 oct 12 22 - 26 Oct 12 5 - 9 Nov 12 12 - 16 Nov 12 26- 30 Nov 12 3th group Amerca NA - SA 3 - 7 Dec12 17 - 21 Dec 12 07- 12 jan 13 Delivery Full documentation all Country Mapping labour cost Items all Country Certification Closure Pilot Country with Interface Testing Call 3° group Country with Interface Certification Testing Call 2° group Country with Interface Certification Planning visit in the Pilot Country Planning visit in the 3° group Country Testing Call 4° group Country with Interface Certification Planning visit in the 2° group Country First Call Q & 2° group Country First Call Q & 4° group Country Interface Certification Testing Call Pilot Country with First Call Q & 3° group Country Closure 2° group Country with Closure 3° group Country with Interface Certification Interface Certification First Call Q & A Pilot Country Planning visit in the 4° group Country Closure 4° group Country with Interface Certification Go Live 2° group Country Go Live 3° group Country Go Live 4° group Country Go Live Pilot Country AnalysisImplementation •KPI systems •Reporting •Verify Procedure •Architecture 4st group Asean - Cina - Oceania - India •FrameDocumentation • Rules • certification Visit Analysis • audit • certification • certification Analysis Visit • audit Analysis Visit • audit • certification Implementation •KPI Analysis systems Analysis Visit • audit •Reporting Design and VERIFY Data Base Upload Reporting Validation Process Checking Mapping 2° group Checking Mapping 4° group Checking Mapping 3° group - Kick off March 2012 - Rolled out - HQ , IT , TR - Currently in final test phases - FI, UK - Next wave - Danubian area , Nordics , ES, FR , DE - Completion planned by Q1 2013 27

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