Gulf SLA 2011: An institutional response to the evolvement of open access

An Institutional Response to the Evolvement of Open Access Gulf SLA 2011, Oman

Agenda
What is Open Access?
Institutional Response to Open Access
How is BioMed Central Supporting Institutions?
Research Preservation, setting up an Institutional Repository.

What does Open Access mean to Scientific Research?
Research is freely available via the Internet
Author retains copyright at all times
Permanently archived in an internationally recognized repository ( e.g. PubMed Central)

What’s wrong with the Traditional Model?
Severe disadvantages of restrictive access
Political Argument – we pay taxes, we should have access
Increasing cost of subscriptions versus library budget cuts
Transfer of copyright, retained by the publisher not the author

Open Access Publishing
Approximate no. submissions received 2003-2009
Source: Claire Bird, Oxford Press

BioMed Central Manuscript Submissions

Open Access Policies
Mandatory Policies – requires researchers to make their work open access
Voluntary Policies– encourages and requests researchers to make their work open access

How Do Institutions Comply With Open Access Mandates?

Through PARTNERSHIP..... Libraries Authors Funders Publishers

BioMed Central

Who are we?
BioMed Central are the largest open access publisher
Launched first open access journal in 2000
Now publishes >213 OA titles
>90,000 peer reviewed OA articles published
All articles published under Creative Commons license
Costs covered by 'article processing charge' (APC)

How Is Biomed Central Supporting Institutions?

BioMed Central Open Access Publishing Program
Enables organizations to actively support Open Access publishing
Helps ensure the most widespread dissemination of the research
Covers full APCs for all investigators or provides them with a reduced fee

Open Access Program Options
BioMed Central offers different programmes:
Supporter Membership
Authors pay a reduced APC
Prepay Membership
Institution covers the full cost of APC
Shared Support Membership
Institution shares cost of APC with author

Benefits of the BioMed Central Publishing Program
Researchers’ fees paid for in full or discounted
Discounted APCs  Cost-effective
Showcase of institution’s research
Red tape of individual payments eliminated

Automatic Article Deposits
Filling OA repositories can be difficult
Open Access journals provide a source of content that can be immediately shared
BioMed Central is automating feeds to repositories using the SWORD protocol

http://www.openrepository.com/

What is a Repository?
Open access digital archive on open source software
A managed, persistent way of making research, learning and teaching content with continuing value discoverable and accessible
Putting content into an institutional repository enables staff and institutions to manage and preserve it, and therefore derive maximum value from it
A repository can support research, learning, and administrative processes. They are commonly used for open access research outputs.

Why you may need a repository
Centralised solution for institute’s output
To comply with funding agencies
To raise profile of intellectual output and maximize global visibility for your institution
Maximize the dissemination of research and to collect content in a single location
To store and preserve other institutional digital assets, including unpublished or otherwise easily lost ("grey") literature (e.g., theses or technical reports)
Persistent access & unique identifiers = Long-term preservation

Institutional Repositories can be used for:
Scholarly communication
Storing learning materials and coursework
Managing collections of research documents
Preserving digital materials for the long term
Knowledge management
Audits and assessments
Collaboration tool
And can be used by: :
University/Higher Education
Research Institutes
Teaching Councils
Museums
International Charity/Humanitarian Aid Organisation
National Health Service (Government)
University Hospitals

Benefits of setting up an institutional repository
For researchers
Showcase your institutes output
Increases citation for authors
24 hour access through any web-enabled device
Life’s work in one location
Satisfies funder’s mandates
Persistent URL’s
For librarians
Provides new ways for archiving & preserving valuable work
Time-saving and cost-effective
Help to identify trends
Reduce duplication of records

More Benefits........
For the university
An institutional repository is an effective marketing tool
Increase the visibility, reputation and prestige
Enhanced funding
Facilitates gathering data such as publications for Assessments
For the global community
Free access of scholarly information
Taxpayers fund a large amount of scientific research
Developing countries
Increase public knowledge
Gain access to a wide variety of materials

What type of content can be deposited in a Institutional repository?
Pre-prints, Post-prints
Research findings, working papers, technical reports, conference papers
Multimedia videos, teaching materials, learning objects
Data sets (scientific, demographic, etc.) and other ancillary research material
Web-based presentations, exhibits, etc.
Theses and dissertations
Projects and portfolios
Awarded research
Performances and recitals, Musical Scores, Recordings
Animations, Images, 3-D Images

Obstacles to building a repository in-house
Open source institutional repository software is free to acquire but expensive to implement
Delays due to slow response times from over-burdened IT services
Lack of infrastructure and skills
Projects often go on for much longer than necessary
Other priorities can crop up unexpectedly and divert resources away from the repository project

Why do we offer Open Repository?
We are the open access specialists
To allow any institution or organization to benefit from open access
To offer a cost-effective means of developing a repository
Not everybody has the technology, resources or skills to build a repository in-house
A hosted solution for building and maintaining a customized repository
Simplest & quickest way for institutes to own a repository

Why DSpace?
Most popular open source repository platform globally
Vibrant open source development community
Java-based, which fits with BioMed Central’s development environment
Easy migration of repositories to other platforms
Logical and flexible infrastructure using a hierarchy of communities and collections.

What our customers have said about us… “ Open Repository provides a hosted solution that is quick and simple to set up, customizable to our needs and easy to use” Pat Simons, Bibliographic and Technical Services Manager, Roehampton University "Throughout the development process for this site, I have been most impressed by the support and professionalism provided by BioMed Central's Open Repository team. They have been unfailingly helpful and cooperative and I believe the final product demonstrates excellent quality." Tony Reid, Médecins Sans Frontières “ A very slick service (and product!).” Martin Myhill, Acting University library, University of Exeter

Thank you Simon Neilson [email_address] +44 (0) 20 3192 2268

Gulf SLA 2011: An institutional response to the evolvement of open access

by Open Repository on Mar 31, 2011

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