RESEARCH DATA MANAGEMENT: ANINTRODUCTION TO THE BASICS   Open Access and Data Curation Team
WHY MANAGE DATA?Short-term: Increase efficiency. Save time. Simplify your life. Meet funder and institutional requirem...
DATA STORAGE Accessibility of data:    Where will you be working: at home; in the office     or lab; both?    Will you ...
DATA BACK UP Why back up?    Security and integrity of information.    Reduce the risk of accidental or malicious data ...
SELECTION AND APPRAISALYou don’t have to back up everything – storing data iscostly, get into the habit of reviewing and d...
ORGANISING YOUR FILES AND FOLDERS Label your files and folders consistently and  meaningfully so they can easily be found...
DOCUMENT DATA CREATION & COLLECTION(METADATA) Where did you collect your data? How did you collect your data? What equi...
BE AWARE OF COPYRIGHT ISSUESWhen you put research papers or data online thatinclude third-party copyrighted material you m...
ETHICS & SENSITIVE DATA Follow the University’s Ethics Policy & subject-  specific procedures. Be aware of relevant legi...
DATA MANAGEMENT PLANNING (DMP)Bids to most major funders now require a DMPoutlining: Roles and responsibilities What dat...
SUPPORT OPEN ACCESSWhat is it? International movement to open up access toresearch knowledge. Publicly-funded research s...
KNOW YOUR FUNDER’S POLICY ON OA RCUK Policy on Open Access Wellcome Trust Policy Statement Overview of Funders’ Policie...
DISSEMINATING DATA Usually a funder requirement. Store in a repository:    Exeter’s data repository    A subject repos...
HELPFUL LINKS    Contact us: openaccess@exeter.ac.uk    Open Exeter Project    Open Access web site    RKT Contact Det...
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Research Data Management: An Introduction to the Basics

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A presentation as part of Open Access Week at the University of Exeter.

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Research Data Management: An Introduction to the Basics

  1. 1. RESEARCH DATA MANAGEMENT: ANINTRODUCTION TO THE BASICS Open Access and Data Curation Team
  2. 2. WHY MANAGE DATA?Short-term: Increase efficiency. Save time. Simplify your life. Meet funder and institutional requirements.Long-term: Preserve your data. Easier sharing and collaboration. Allow others to build on your research. Raise your visibility and research profile.Download our research data management survival guide
  3. 3. DATA STORAGE Accessibility of data:  Where will you be working: at home; in the office or lab; both?  Will you be working collaboratively? U Drive – up to 20GBs allowance. Cloud storage (but not for sensitive or confidential data). Computer hard drive. External hard drives & memory sticks. DVDs/CDs. There may be local College solutions – ask your CDOs. Advice from Exeter IT.
  4. 4. DATA BACK UP Why back up?  Security and integrity of information.  Reduce the risk of accidental or malicious data loss.  Makes data recovery easier. Back up in more than one place – store external devices in different places. Back up after major changes to data. Make sure you know which version is the most up to date. Get into the habit of backing up regularly. Advice from Exeter IT and UK Data Archive.
  5. 5. SELECTION AND APPRAISALYou don’t have to back up everything – storing data iscostly, get into the habit of reviewing and deleting data.When to retain data - criteria include: Uniqueness. Non-replicability. Significant to current and future research. Scientific, social or cultural significance. Underpins published research. Important in relation to other data/research. Specific funder (legal or contract) requirement.Advice on disposal of confidential data from RecordsManagement or email Caroline Dominey.
  6. 6. ORGANISING YOUR FILES AND FOLDERS Label your files and folders consistently and meaningfully so they can easily be found – choose a system and stick to it (yyyymmdd for dates). Make sure you know which is the latest version of your work, especially if working collaboratively:– use a version control table in the document.– name files accordingly, e.g., V01 & V02 – major changes; V02.01 – minor changes to version 2. Enables efficient working – don’t waste time trying to find a file or folder later in your studies. Advice from Cambridge University Library.
  7. 7. DOCUMENT DATA CREATION & COLLECTION(METADATA) Where did you collect your data? How did you collect your data? What equipment did you use? What formats are your data in? Needed for:  Long-term discoverability of your data online (and articles, working papers, etc.).  Understanding, sharing and reuse.  Replication.  Validation.Tips from MIT and Cambridge or ask your SubjectLibrarian.
  8. 8. BE AWARE OF COPYRIGHT ISSUESWhen you put research papers or data online thatinclude third-party copyrighted material you must besure you have permission to do so.This includes journal articles, conferencepapers, reports, chapters, theses, and so on. Get the correct copyright permissions early on inyour research – it could hold you up later. Images are a particular problem – see JISC DigitalMedia for advice on using images. Read one PhD student’s experience of handlingcopyright issues.
  9. 9. ETHICS & SENSITIVE DATA Follow the University’s Ethics Policy & subject- specific procedures. Be aware of relevant legislation, e.g., Data Protection Act Stringent control of access to data: password protection; encryption; lock and key. Store personal information, keys, codes, consent forms, etc., separately. Share with caution – use encryption. Good advice from UKDA.
  10. 10. DATA MANAGEMENT PLANNING (DMP)Bids to most major funders now require a DMPoutlining: Roles and responsibilities What data will be created and how Data formats Documentation of data Storage and back up Data sharing Long-term preservation and access...Get support from RKT or the Open Access & DataCuration Team
  11. 11. SUPPORT OPEN ACCESSWhat is it? International movement to open up access toresearch knowledge. Publicly-funded research should be openly andfreely available. No restrictions on access or use. Most funders now require funded research to bemade OA. Get used to putting your papers and data on OA –use our repository. Find out more from the Library Open Access Team.
  12. 12. KNOW YOUR FUNDER’S POLICY ON OA RCUK Policy on Open Access Wellcome Trust Policy Statement Overview of Funders’ Policies on Open Data UoE policy: due for ratification by early 2013.
  13. 13. DISSEMINATING DATA Usually a funder requirement. Store in a repository:  Exeter’s data repository  A subject repository (e.g., Archaeology Data Service).  A national repository (e.g., UK Data Archive)Advantages:  Security.  Permanence.  Visibility.  Citability.  Opportunity.  Someone else looks after it for you.List of repositories at OpenDOAR
  14. 14. HELPFUL LINKS Contact us: openaccess@exeter.ac.uk Open Exeter Project Open Access web site RKT Contact Details Digital Curation Centre Draft UoE Research Data Management Policies Appraise & Select Research Data – DCC Exeter IT Governance and ComplianceDownload a copy of this presentation from:https://eric.exeter.ac.uk/repository/handle/10036/3885Image on opening slide © DDI and MIT:http://libraries.mit.edu/guides/subjects/data-management/cycle.html

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