Open Access and Research Data Management
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Open Access and Research Data Management

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A presentation by Hannah Lloyd-Jones as part of Open Access Week at the University of Exeter.

A presentation by Hannah Lloyd-Jones as part of Open Access Week at the University of Exeter.

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Open Access and Research Data Management Open Access and Research Data Management Presentation Transcript

  • WHAT IS OPEN ACCESS?WHAT IS RESEARCH DATA MANAGEMENT?PRINCIPLES, POLICY AND PRACTICALITIES Open Access and Data Curation Team
  • INTRODUCTION Overview of research data management Preview of University’s pilot data repository Overview of Open Access
  • WHY MANAGE DATA?Short-term: Increase efficiency. Save time. Simplify your life. Meet funder and institutional requirements.Long-term: Preserve your data. Easier sharing and collaboration. Allow others to build on your research. Raise your visibility and research profile.Download our research data management survival guide
  • DATA STORAGE Accessibility of data:  Where will you be working: at home; in the office or lab; both?  Will you be working collaboratively? U Drive – up to 20GBs allowance. Cloud storage (but not for sensitive or confidential data). Computer hard drive. External hard drives & memory sticks. DVDs/CDs. There may be local College solutions – ask your CDOs. Advice from Exeter IT.
  • DATA BACK UP Why back up?  Security and integrity of information.  Reduce the risk of accidental or malicious data loss.  Makes data recovery easier. Back up in more than one place – store external devices in different places. Back up after major changes to data. Make sure you know which version is the most up to date. Get into the habit of backing up regularly. Advice from Exeter IT and UK Data Archive.
  • ORGANISING YOUR FILES AND FOLDERS Label your files and folders consistently and meaningfully so they can easily be found – choose a system and stick to it (yyyymmdd for dates). Make sure you know which is the latest version of your work, especially if working collaboratively:– use a version control table in the document.– name files accordingly, e.g., V01 & V02 – major changes; V02.01 – minor changes to version 2. Enables efficient working – don’t waste time trying to find a file or folder later in your studies. Advice from Cambridge University Library.
  • SELECTION AND APPRAISALStoring data is costly, get into the habit of reviewingand deleting data.When to retain data - criteria include: Uniqueness. Non-replicability. Significant to current and future research. Scientific, social or cultural significance. Underpins published research. Important in relation to other data/research. Specific funder (legal or contract) requirement.Advice on disposal of confidential data from RecordsManagement or email Caroline Dominey.
  • DOCUMENT DATA CREATION & COLLECTION(METADATA) Where did you collect your data? How did you collect your data? What equipment did you use? What formats are your data in? Needed for:  Long-term discoverability of your data online (and articles, working papers, etc.).  Understanding, sharing and reuse.  Replication.  Validation.Tips from MIT and Cambridge or ask your SubjectLibrarian.
  • BE AWARE OF COPYRIGHT ISSUESWhen you put research papers or data online thatinclude third-party copyrighted material you must besure you have permission to do so.This includes journal articles, conferencepapers, reports, chapters, theses, and so on. Get the correct copyright permissions early on inyour research – it could hold you up later. Images are a particular problem – see JISC DigitalMedia for advice on using images. Read one PhD student’s experience of handlingcopyright issues.
  • ETHICS & SENSITIVE DATA Follow the University’s Ethics Policy & subject- specific procedures. Be aware of relevant legislation, e.g., Data Protection Act Stringent control of access to data: password protection; encryption; lock and key. Store personal information, keys, codes, consent forms, etc., separately. Share with caution – use encryption. Good advice from UKDA.
  • DATA MANAGEMENT PLANNING (DMP)Bids to most major funders now require a DMPoutlining: Roles and responsibilities What data will be created and how Data formats Documentation of data Storage and back up Data sharing Long-term preservation and access...Get support from the Open Access & Data CurationTeam
  • SUPPORT OPEN ACCESSWhat is it? International movement to open up access toresearch knowledge. Publicly-funded research should be openly andfreely available. No restrictions on access or use. Most funders now require funded research to bemade OA. Get used to putting your papers and data on OA –use our repository. Find out more from the Library Open Access Team.
  • KNOW YOUR FUNDER’S POLICY ON OA RCUK Policy on Open Access Wellcome Trust Policy Statement Overview of Funders’ Policies on Open Data UoE policy
  • DISSEMINATING DATA Usually a funder requirement. Store in a repository:  Exeter’s data repository  A subject repository (e.g., Archaeology Data Service).  A national repository (e.g., UK Data Archive)Advantages:  Security.  Permanence.  Visibility.  Citability.  Opportunity.  Someone else looks after it for you.List of repositories at OpenDOAR
  • HELPFUL LINKS Contact us: openaccess@exeter.ac.uk Open Exeter Project Open Access web site RKT Contact Details Digital Curation Centre Draft UoE Research Data Management Policies Appraise & Select Research Data – DCC Exeter IT Governance and Compliance
  • THE BENEFITS OF OA Increased visibility of research & researchers. Impact: OA research cited more frequently. Research lifecycle can be accelerated: published, read, cited, built on. Facilitating collaboration & sharing. Tool for the University to raise awareness of research profile. Public good: sharing scholarship and intellectual wealth.
  • HOW DOES OA WORK? Put a copy of your research paper in a repository (the Green route – free to the researcher). Pay a publisher a fee to make your paper OA ( the Gold route – c. £1,300 average). Publish in a free OA journal.SHERPA/RoMEO: information on publisher OApolicies.DOAJ: a directory of free OA journals.
  • FUNDER POSITION ON OA RCUK from 1 April 2013 – all papers submitted for publication must be OA within 6 months (12 months for AHRC & ESRC). Wellcome/NIHR – published papers must be available on OA within 6 months and deposited in UKPMC. UoE policy. Most other funders currently ‘encourage’ or ‘support’ OA - expect future mandates.
  • WHAT TYPES OF RESEARCH ARE AFFECTED? RCUK: peer-reviewed journal articles & published conference papers. Wellcome: peer-reviewed journal articles.Not Monographs, book chapters, etc.Data: most major funders require deposit on OA wherepossible. Again, wise to expect future mandates.RCUK: You will need to state where and how data canbe accessed.
  • HOW TO COMPLY WITH FUNDER POLICY: 1 Puta copy of your paper in the UoE or other repository (may need to be a post-print – NB always keep your own peer-reviewed copy). Deposit via Symplectic – in return you get a link to the full text. Wellcome-funded researchers must put a copy in UKPMC within six months. Publish in a free Open Access journal: DOAJ NB – repository deposit is not a means of publishing, it is a means of being OA compliant.
  • HOW TO COMPLY WITH FUNDER POLICY: 2Many publishers operate a paid (Gold) OA scheme– your paper is made openly and freely availableon payment of a fee. Check in advance that the journal in question has a paid OA option (use SHERPA/RoMEO). If your chosen journal does not, you may be able to negotiate a one-off payment or a more lenient copyright agreement (this does sometimes work).
  • HOW WILL THE COSTS OF GOLD OA BE MET? UoE will receive a block grant from RCUK – precise amount as yet unknown. UoE has £131k from the Government via BIS (to be spent by April 2013). UoE has £65k from Wellcome now. UoE has a prepay BioMed Central subscription. UoE is running a pilot OA fund now.Any other suggestions...?NB You can no longer factor the costs of OA publishing intoWellcome funding bids and, from April 2013, RCUK funding bids.
  • COMPLIANCEFunders do check institutional compliance but will alwaysgive you the chance to look into OA options beforediscussing sanctions. The choice of where to publish is an academic decision We will help researchers navigate publisher policy and support academic choice. We will help researchers publish via the gold open access route subject to funds.Any queries: openaccess@exeter.ac.uk