FP7 and ERC Open Access Policies -
How to comply & how to support
researchers?
EU Offices Niedersachsen
December 14, 2010
...
Outline
Why Open Access for European Research?
Open Access Policies
About OpenAIRE
How to comply?
How to support researche...
Why Open Access (OA)?
OA aims to ensure the widest possible 
dissemination and access to the results of 
research
OA provi...
Flavours of Open Access
OA Self‐Archiving = Deposit of author‘s final 
manuscripts in digital repositories
OA Publishing =...
Benefits for Researchers
Increased visibility of research output
Potentially increased number of citations and 
impact of ...
Open Access Policies
EU Offices, December 14, 20106
FP7 Open Access Pilot
Launched in August 2008, will run until the 
end of FP7 (2013)
Special Clause 39 (SC39), part of the...
Special Clause 39 (SC39)
OPEN ACCESS (SPECIFIC TO THE THEMATIC AREAS "HEALTH", "ENERGY", "ENVIRONMENT 
(INCLUDING CLIMATE ...
ERC OA Guidelines
December 2006 ‐ ERC Scientific Council's Statement on Open Access:
– fundamental importance of peer‐revi...
SC39 Projects by Work Programme
(as of October 2010)
530 projects with
120+ countries
involved
estimated by EC: at 
least ...
OpenAIRE
EU Offices, December 14, 201011
OpenAIRE: Implementing the Open Access
Pilot in all EU member states
12
12/2009 – 11/2012
EU Offices, December 14, 2010
The Project
OpenAIRE = Open Access Infrastructure for
Research in Europe
December 2009 – November 2012
Budget: 5 Mio. with...
OpenAIRE in a Nutshell
14 EU Offices, December 14, 2010
National Open Access Desks
Reaching all European Member States*
15
*Excl. Luxembourg,
plus Norway
EU Offices, December 14,...
Support Infrastructure for Researchers
16 EU Offices, December 14, 2010
How to comply?
EU Offices, December 14, 201017
Publication & Deposit Workflow
18 EU Offices, December 14, 2010
Steps for Compliance
1. Submit your article to a journal of your
choice.
– Make sure that you have the rights to 
do so.
2...
Copyright Issues &
Acknowlegement of Funding
Author (prior to publication)
– Use the „Addendum to Publication Agreement“ a...
Publication Agreement
21
http://cordis.europa.eu/fp7/find-doc_en.htmlhttp://cordis.europa.eu/fp7/find-doc_en.html
EU Offic...
Reporting
ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf
22
Open Access
Publication Identifier
EU Office...
OA Publishing Costs
23 EU Offices, December 14, 2010
How to support researchers?
EU Offices, December 14, 201024
OA Policies: Primary Stakeholders
How to involve
stakeholders? 
>> What can you
do to support
researchers?
Researchers
pub...
Support your researchers
EU offices / Research support offices
– Help to identify projects and researchers with obligation...
How to identify publications?
Get in touch with researchers and ask them for lists
of publications
Institutional research ...
EU-Hochschulbüro UGOE
EU Offices – December 14, 2010
Open Access in FP7
EU Offices – December 14, 2010
OpenAIRE Guidelines
http://bit.ly/hLi5L2
EU Offices, December 14, 201030
Announce Publications
31
Thank you for your attention!
www.openaire.eu
33 EU Offices, December 14, 2010
EU‐Hochschulbüro, UGOE
Ricarda Blumentritt
...
EU Offices, December 14, 2010
Why Open Access for European
Research?
EU Offices, December 14, 2010
Why Open Access (OA)?
OA aims to ensure the widest possible 
dissemination and access to the results of 
research
OA provi...
Flavours of Open Access
OA Self‐Archiving = Deposit of author‘s final 
manuscripts in digital repositories
OA Publishing =...
Benefits for Researchers
Increased visibility of research output
Potentially increased number of citations and 
impact of ...
OA Availability by Discipline
http://www.plosone.org/article/info:doi/10.1371/journal.pone.0011273
39 EU Offices, December...
Citation Impact in University Rankings
40 EU Offices, December 14, 2010
Repositories
1.794 institutional & disciplinary repositories worldwide, 843 in Europe
Content types: journal articles, the...
Repository Growth
EU Offices, December 14, 2010
OpenAIRE presentation at EU Offices in Lower Saxony, Germany
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OpenAIRE presentation at EU Offices in Lower Saxony, Germany

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OpenAIRE presentation at EU Offices in Lower Saxony, Germany

  1. 1. FP7 and ERC Open Access Policies - How to comply & how to support researchers? EU Offices Niedersachsen December 14, 2010 Hannover Dr. Birgit Schmidt, Goettingen State and University Library
  2. 2. Outline Why Open Access for European Research? Open Access Policies About OpenAIRE How to comply? How to support researchers? EU Offices, December 14, 20102
  3. 3. Why Open Access (OA)? OA aims to ensure the widest possible  dissemination and access to the results of  research OA provides free, online access to research  literature – at no costs for readers ‐ apart from internet  access – offers a wide range of usage rights: read,  download, copy, distribute, print, index etc.  – author/s have to be properly acknowledged and  cited, copyright remains with the author/s 3 EU Offices, December 14, 2010
  4. 4. Flavours of Open Access OA Self‐Archiving = Deposit of author‘s final  manuscripts in digital repositories OA Publishing = OA journals offer immediate open  access. Sometimes subscription income is replaced  by publication charges (using research grants,  institutional funds etc.) Examples: BioMed Central‘s journals, New Journal  of Physics, Nucleic Acids Research… Hybrid OA Publishing = Publisher charges for OA  option within its subscription journals Example: Springer‘s Open Choice 4 EU Offices, December 14, 2010
  5. 5. Benefits for Researchers Increased visibility of research output Potentially increased number of citations and  impact of publications  Faster access, speeding up research and discovery  process Usage statistics of publications – downloads, etc. Up to date bibliographies (CVs) and publication lists Compliance with funding body OA policies 5 EU Offices, December 14, 2010
  6. 6. Open Access Policies EU Offices, December 14, 20106
  7. 7. FP7 Open Access Pilot Launched in August 2008, will run until the  end of FP7 (2013) Special Clause 39 (SC39), part of the Grant  Agreement with the EC,  requires  beneficiaries to: “deposit peer reviewed research articles or  final manuscripts resulting from their FP7  projects into an online repository and  make their best efforts to ensure open  access to these articles” 7 EU Offices, December 14, 2010
  8. 8. Special Clause 39 (SC39) OPEN ACCESS (SPECIFIC TO THE THEMATIC AREAS "HEALTH", "ENERGY", "ENVIRONMENT  (INCLUDING CLIMATE CHANGE)", "INFORMATION & COMMUNICATION TECHNOLOGIES"  (CHALLENGE 2), AND "SOCIOECONOMIC SCIENCES AND THE HUMANITIES", AS WELL AS TO THE ACTIVITIES "RESEARCH INFRASTRUCTURES" (E‐INFRASTRUCTURES), AND  "SCIENCE IN SOCIETY") In addition to Article II.30.4, beneficiaries shall deposit an electronic copy of the published version or the final manuscript accepted for publication of a scientific publication relating to foreground published before or after the final report in an institutional or subject‐based repository at the moment of publication.  Beneficiaries are required to make their best efforts to ensure that this electronic copy becomes freely and electronically available to anyone through this repository: • immediately if the scientific publication is published "open access", i.e. if an electronic version is also available free of charge via the publisher, or • within X months of publication. The number X will be 6 months in the thematic areas "Health", "Energy", "Environment (including Climate Change)", Information & communication technologies" (Challenge 2) and the activity "Research infrastructures" (e‐infrastructures), and 12 months in the thematic area "Socio‐ economic Sciences and the Humanities" and the activity "Science in Society". http://ec.europa.eu/research/press/2008/pdf/annex_1_new_clauses.pdf EU Offices, December 14, 20108
  9. 9. ERC OA Guidelines December 2006 ‐ ERC Scientific Council's Statement on Open Access: – fundamental importance of peer‐review in ensuring the certification  and dissemination of high‐quality scientific research – the importance of wide access and efficient dissemination of  research results.  December 2007 – ERC Guidelines for Open Access: – The ERC requires that all peer‐reviewed publications from ERC‐ funded research projects be deposited on publication into an  appropriate research repository where available or an institutional  repository, and subsequently made Open Access within 6 months of publication. – The ERC considers essential that primary data are deposited to the  relevant databases as soon as possible, preferably immediately after  publication and in any case not later than 6 months after the date  of publication. 9 EU Offices, December 14, 2010
  10. 10. SC39 Projects by Work Programme (as of October 2010) 530 projects with 120+ countries involved estimated by EC: at  least 800 projects until end of FP7 about 16‐18.000  publications (?) ERC – currently 1.350+ individual research grants 10 14% 24% 0% 0% 22% 10% 1% 10% 11% 8% Energy Environment Food, Agriculture and Fisheries, and Biotechnology General Activities Health ICT Nanosciences, Nanotechnologies, Materials and new Production Technologies Research Infrastructures Science in Society Socio-economic Sciences and Humanities EU Offices, December 14, 2010
  11. 11. OpenAIRE EU Offices, December 14, 201011
  12. 12. OpenAIRE: Implementing the Open Access Pilot in all EU member states 12 12/2009 – 11/2012 EU Offices, December 14, 2010
  13. 13. The Project OpenAIRE = Open Access Infrastructure for Research in Europe December 2009 – November 2012 Budget: 5 Mio. with 4,1 Mio. EC contribution Partners: All EU member states (except  Luxembourg) plus Norway Main goals: Support researchers in complying with  the FP7 OA Pilot and the ERC OA Guidelines >>  technical infrastructure and support network of  National Open Access Desks (NOADs) EU Offices, December 14, 201013
  14. 14. OpenAIRE in a Nutshell 14 EU Offices, December 14, 2010
  15. 15. National Open Access Desks Reaching all European Member States* 15 *Excl. Luxembourg, plus Norway EU Offices, December 14, 2010
  16. 16. Support Infrastructure for Researchers 16 EU Offices, December 14, 2010
  17. 17. How to comply? EU Offices, December 14, 201017
  18. 18. Publication & Deposit Workflow 18 EU Offices, December 14, 2010
  19. 19. Steps for Compliance 1. Submit your article to a journal of your choice. – Make sure that you have the rights to  do so. 2. Deposit your accepted author manuscript (a PDF of your final version as submitted to  the publisher after peer review) in  – your institutional repository or subject repository if available, or – the OpenAIRE Orphan Repository 19 EU Offices, December 14, 2010
  20. 20. Copyright Issues & Acknowlegement of Funding Author (prior to publication) – Use the „Addendum to Publication Agreement“ as provided by the EC  – Acknowledge EC funding („This work has been supported by the  EC within the 7th framework programme under grant agreement  number FP7‐IST‐XXXX.”) Library (after publication) – Repository manager / librarian checks copyright issues – Majority of publishers allow deposit of author‘s manuscript in OA repositories www.sherpa.ac.uk/romeo 20 EU Offices, December 14, 2010
  21. 21. Publication Agreement 21 http://cordis.europa.eu/fp7/find-doc_en.htmlhttp://cordis.europa.eu/fp7/find-doc_en.html EU Offices, December 14, 2010
  22. 22. Reporting ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf 22 Open Access Publication Identifier EU Offices, December 14, 2010
  23. 23. OA Publishing Costs 23 EU Offices, December 14, 2010
  24. 24. How to support researchers? EU Offices, December 14, 201024
  25. 25. OA Policies: Primary Stakeholders How to involve stakeholders?  >> What can you do to support researchers? Researchers publishers research administrators project coordinators repositories/ libraries EC/ERC (funders) policy makers EU Offices, December 14, 201025
  26. 26. Support your researchers EU offices / Research support offices – Help to identify projects and researchers with obligations from the EC/ERC OA policies – Provide basic information about the OA policies to  project coordinators – Point to the library for deposit and support in copyright issues Libraries – Provide an OA repository and adjust to OpenAIRE Guidelines – Working together with the research office inform researchers about the OA policies and support them in  copyright issues – Help identifying publications EU Offices, December 14, 201026
  27. 27. How to identify publications? Get in touch with researchers and ask them for lists of publications Institutional research database (FactScience etc.):  Link between publications and projects available? Search Web of Science  (and other databases) http://vimeo.com/17624891, http://vimeo.com/17371191EU Offices, December 14, 201027
  28. 28. EU-Hochschulbüro UGOE EU Offices – December 14, 2010
  29. 29. Open Access in FP7 EU Offices – December 14, 2010
  30. 30. OpenAIRE Guidelines http://bit.ly/hLi5L2 EU Offices, December 14, 201030
  31. 31. Announce Publications 31
  32. 32. Thank you for your attention! www.openaire.eu 33 EU Offices, December 14, 2010 EU‐Hochschulbüro, UGOE Ricarda Blumentritt Ricarda.Blumentritt@zvw.uni‐goettingen.de OpenAIRE, SUB Göttingen Dr. Norbert Lossau lossau@sub.uni‐goettingen.de Dr. Birgit Schmidt bschmidt@sub.uni‐goettingen.de Katharina Müller katharina.mueller@sub.uni‐goettingen.de
  33. 33. EU Offices, December 14, 2010
  34. 34. Why Open Access for European Research? EU Offices, December 14, 2010
  35. 35. Why Open Access (OA)? OA aims to ensure the widest possible  dissemination and access to the results of  research OA provides free, online access to research  literature – at no costs for readers ‐ apart from internet  access – offers a wide range of usage rights: read,  download, copy, distribute, print, index etc.  – author/s have to be properly acknowledged and  cited, copyright remains with the author/s 36 EU Offices, December 14, 2010
  36. 36. Flavours of Open Access OA Self‐Archiving = Deposit of author‘s final  manuscripts in digital repositories OA Publishing = OA journals offer immediate open  access. Sometimes subscription income is replaced  by publication charges (using research grants,  institutional funds etc.) Examples: BioMed Central‘s journals, New Journal  of Physics, Nucleic Acids Research… Hybrid OA Publishing = Publisher charges for OA  option within its subscription journals Example: Springer‘s Open Choice 37 EU Offices, December 14, 2010
  37. 37. Benefits for Researchers Increased visibility of research output Potentially increased number of citations and  impact of publications  Faster access, speeding up research and discovery  process Usage statistics of publications – downloads, etc. Up to date bibliographies (CVs) and publication lists Compliance with funding body OA policies 38 EU Offices, December 14, 2010
  38. 38. OA Availability by Discipline http://www.plosone.org/article/info:doi/10.1371/journal.pone.0011273 39 EU Offices, December 14, 2010
  39. 39. Citation Impact in University Rankings 40 EU Offices, December 14, 2010
  40. 40. Repositories 1.794 institutional & disciplinary repositories worldwide, 843 in Europe Content types: journal articles, theses & dissertations, reports, conference papers, book chapters, multimedia etc. 41 http://www.opendoar.org/ EU Offices, December 14, 2010
  41. 41. Repository Growth EU Offices, December 14, 2010
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