Pedro Príncipe & José Carvalho , Paolo Manghi
How to make your repository
OpenAIRE compliant
Online workshop – January 23 ...
AGENDA
1) OpenAIRE and compliancy with the ERC Scientific
Council Guidelines for Open Access and the European
Commission O...
OpenAIRE and compliancy with
the EC/ERC OA policies
1/4
OpenAIRE in a nutshell…
How to comply with the EC/ERC OA policies
The European Comission and the European Research
Council want to provide the widest dissemination and
access to the result...
Main goals
Deliver an electronic infrastructure and
supporting mechanisms for the identification,
deposition, access, and ...
European Research Council
December 2007December 2007
ERC Scientific Council publishes
Guidelines for Open Access, as a
fol...
Open Access Pilot in FP7
August 2008August 2008
European Commission launched the Open
Access Pilot in FP7 that will run un...
Open Access Pilot in FP7
Grant agreements in those 7
areas, signed after August 2008,
contain a special clause (Special
Cl...
Complying with FP7 and ERC
requirements
»»»»» What to deposit?
»»»»» Where to deposit?
»»»»» When to deposit?
9
What to deposit?
Published version
– publisher’s final version of the paper, including all
modifications from the peer rev...
Where to deposit?
Institutional repository
– of the research institution with which they are affiliated
OR (If this is not...
When to deposit?
Researchers should deposit their articles or manuscripts in a
relevant repository immediately upon accept...
The pilot covers approximately 20%
of FP7 projects:
13
How to comply workflow
14
REPOSITORY
Submit
manuscript to
publisher
Final author
manuscript
14
Repository Managers
How to support researchers?
»» Make your repository OpenAIRE complaint»» Make your repository OpenAIRE...
How to make your repository
OpenAIRE compliant
2/4
Steps to make your repository OpenAIRE complaint
OpenAIRE guidelines
Steps to make your repository
OpenAIRE complaint
1.1.Register your repository in OpenDOAR
OpenDOAR is an authoritative wor...
1. OpenDOAR
The first step is to register your repository in
OpenDOAR.
If you are already registered in OpenDOAR:
– Check ...
2. OpenAIRE Guidelines
First of all, compliance to the OpenAIRE guidelinesFirst of all, compliance to the OpenAIRE guideli...
2. OpenAIRE Guidelines
Make your repository OpenAIRE compliant by
implementing the OpenAIRE Guidelines
Plugins (popular re...
2. Test the OpenAIRE compliance
After you have made some progress in implementing the
guidelines you should run a complian...
3. Join OpenAIRE
After a short compliancy test, your repository will be ready
to join OpenAIRE »» www.openaire.eu:8380/dne...
Compliant repositories – list in
the portal
23
Find the repository in the
portal
24
The portal inform about the
repository compliance
25
OpenAIRE guidelines
OpenAIRE Guidelines
Released in July 2010 (V. 1.1 Nov. 2010)
– The OpenAIRE guidelines are
supplementary and built on top ...
OpenAIRE Guidelines
OpenAIRE Set
Content definitions:
– The content to be inserted in the
OpenAIRE set must be EC funded c...
OpenAIRE Guidelines
New elements
access_rights
embargo_end_date
projectID
29
OpenAIRE guidelines
projectID
30
Element name projectID
DCMI definition dc:relation
Usage Mandatory
Usage instruction A vo...
OpenAIRE guidelines
accessRights
31
Element name accessRights
DCMI definition dc:rights
Usage Mandatory
Usage instruction ...
OpenAIRE guidelines
embargoEndDate
32
Element name embargoEndDate
DCMI definition dc:date
Usage Recommended
Usage instruct...
Compliancy for proprietary
platforms: what and how
3/4
OpenAIRE compliancy
Export APIs: implement export via OAI-PMH
– OpenAIRE guidelines
User-interfaces: enrich publication de...
Narration assumptions
Your repository does not handle license and
project information
Your repository back-end is based on...
Local data model changes
Your local database has to be adapted to
– Include the list of EC projects and the list of licens...
Local database changes
Add tables or alter existing tables to handle
– Licenses
– EC Projects
– Relationships with local t...
Local database changes
Licenses
Licenses consist of the vocabulary:
“openaccess”, “restricted”, “embargo”
– Without alteri...
Local database changes
Licenses - Without altering publication table
39
Publications Pub_License Licenses
Embargo_endDate ...
Local database changes
Licenses - Altering publication table
40
Publications Licenses
Embargo_endDate Name
LicenseName: FK...
Local database changes
EC Projects
OpenAIRE keeps the list of EC projects
synchronized with CORDA EC databases
OpenAIRE ma...
Local database changes
EC Projects
Materialization approach (heavy, but repository operation
independent from OpenAIRE sys...
Local database changes
EC Projects – Materialization approach
43
Publications Pub_Project ECProjects
GrantAgreement
PubID:...
Local database changes
EC Projects – ON-demand approach
44
Publications Pub_Project
PubID:FK,PK
GrantAgreement: PK Title
R...
Relevant links
For repository managers:
– http://www.openaire.eu/en/support/tool
kits/repository-managers
How to make your...
Automatic inference of links between EC
projects and your deposited publications
The problem
By making your repository platform
OpenAIRE compliant your researchers will in
the future be able to specify w...
Solutions
Manual approach
– Researchers (or librarians with info given
by the researchers) are to go over all
deposited pu...
Automated inference
49
D-NET Mediation
Services
...
Publication-project
linksOpenAIRE compliant
repositories
Text (OCR)
mi...
Automated inference
Requirements
– Repository manager must provide the PDF file of the
publications (e.g., FTP)
– The name...
Technical insights
The OpenAIRE infrastructure interoperates
with the D4Science infrastructure
– http://www.d4science.eu
T...
Questions and Answers
4/4
Support information
www.openaireaire.eu
Helpdesk
Further Information
Open access pilot in FP7:
http://ec.europa.eu/research/scien
ce-society/open_access
Twitter: @OpenAIRE...
Questions and Answers
56
Pedro Príncipe pedroprincipe@sdum.uminho.pt
Paolo Manghi paolo.manghi@isti.cnr.it
www.openaire.eu...
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OpenAIRE "How to make your repository OpenAIRE compliant: proprietary platforms"

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Want to support and monitor the implementation of the FP7 Open Access pilot? Want to help your faculty members comply with the Open Access requirements of the European Commission (EC)? Interested in learning more about making your repository compliant with the OpenAIRE infrastructure? Want to add EC project data to your repository records and use OpenAIRE value-added functionality (post authoring tools, monitoring tools through analysis of document and usage statistics)? See the slides from our online workshop! In order to harvest and connect publications to related EC FP7 grant agreement and calculate the percentage of Open Access versus non-Open Access publications, the OpenAIRE project requires repositories to adapt to the OpenAIRE Guidelines. These are low-barrier requirements for OAI-PMH compliant repositories that build on the oai_dc and DRIVER Guidelines. When your repository is OpenAIRE compliant, its FP7 funded content is harvested periodically, indexed within the OpenAIRE portal and presented in the OpenAIRE search and browse section. In this way, FP7 funded research results deposited in your repository can achieve wider visibility and distribution – and be read, used and cited more widely by the global research community. Research managers in your institution will be able to compare your institutional performance in FP7 projects with the performance of other institutions in your country and within the European Union using the OpenAIRE FP7 publication statistics tool. You will also save time for researchers at your institution. Repositories, successfully harvested by the OpenAIRE, are entitled to display the OpenAIRE logo on their website, to certify quality and the global networked status of their content. The OpenAIRE project team can help you with your targeted advocacy activities to ensure that high quality content is deposited into your repository and then harvested by the OpenAIRE portal. We reach out to the researchers publishing FP7 funded articles and encourage them to self-archive in your repository.

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OpenAIRE "How to make your repository OpenAIRE compliant: proprietary platforms"

  1. 1. Pedro Príncipe & José Carvalho , Paolo Manghi How to make your repository OpenAIRE compliant Online workshop – January 23 and 24, 2012
  2. 2. AGENDA 1) OpenAIRE and compliancy with the ERC Scientific Council Guidelines for Open Access and the European Commission Open Access Pilot in FP7, Pedro Príncipe 2) How to make your repository OpenAIRE compliant, Pedro Príncipe 3) Compliancy for proprietory platforms: what and how, Paolo Manghi, Istituto di Scienza e Tecnologie dell'Informazione "A. Faedo" - CNR 4) Questions and Answers. 2
  3. 3. OpenAIRE and compliancy with the EC/ERC OA policies 1/4 OpenAIRE in a nutshell… How to comply with the EC/ERC OA policies
  4. 4. The European Comission and the European Research Council want to provide the widest dissemination and access to the results of the research they fund. OpenAIRE implements the Open AccessOpenAIRE implements the Open Access requirements in EU Member Statesrequirements in EU Member States 4
  5. 5. Main goals Deliver an electronic infrastructure and supporting mechanisms for the identification, deposition, access, and monitoring of FP7 and ERC funded articles. Additionally, offer a special repository for articles that can be stored neither in institutional nor in subject-based/thematic repositories. All deposited articles will be visible and freely accessible world-wide through a new portal to the products of EU-funded research, built as part of this project. Work with several subject communities to explore the requirements and practices to deposit, access and manage research datasets in combination with research publications. 5 Helpdesk &Helpdesk & repositoriesrepositories OrphanOrphan repositoryrepository OpenAIREOpenAIRE portalportal Study &Study & OpenAIREplusOpenAIREplus
  6. 6. European Research Council December 2007December 2007 ERC Scientific Council publishes Guidelines for Open Access, as a follow up of its 2006 Statement on Open Access. ERC, requires: that all peer-reviewed publications from ERC-funded research projects be deposited on publication into an appropriate disciplinary or institutional repository, and subsequently made Open Access within 6 months of publication. 6
  7. 7. Open Access Pilot in FP7 August 2008August 2008 European Commission launched the Open Access Pilot in FP7 that will run until the end of the Framework Programme The pilot applies to 7 research areas: 1. Energy 2. Environment (including Climate Change) 3. Health 4. Information and Communication Technologies (Cognitive Systems, Interaction, Robotics) 5. Research Infrastructures (e- infrastructures) 6. Science in society 7. Socio-economic sciences and the humanities 7
  8. 8. Open Access Pilot in FP7 Grant agreements in those 7 areas, signed after August 2008, contain a special clause (Special Clause 39) requiring beneficiaries: 1. to deposit articles resulting from FP7 projects into an institutional or subject based repository 2. to make their best efforts to ensure open access to these articles within six months (Energy, Environment, Health, Information and Communication Technologies, Research Infrastructures) or twelve months (Science in Society, Socio- economic Sciences and Humanities 8
  9. 9. Complying with FP7 and ERC requirements »»»»» What to deposit? »»»»» Where to deposit? »»»»» When to deposit? 9
  10. 10. What to deposit? Published version – publisher’s final version of the paper, including all modifications from the peer review process, copyediting and stylistic edits, and formatting changes (usually a PDF document) OR Final manuscript accepted for publication – final manuscript of a peer-reviewed paper accepted for journal publication, including all modifications from the peer review process, but not yet formatted by the publisher (also referred to as “post-print” version). 10
  11. 11. Where to deposit? Institutional repository – of the research institution with which they are affiliated OR (If this is not possible) Subject based/thematic repository OR Orphan Repository provided by OpenAIRE for articles that can be stored neither in institutional nor in subject-based/thematic repositories 11
  12. 12. When to deposit? Researchers should deposit their articles or manuscripts in a relevant repository immediately upon acceptance for publication, to be made open access within six or twelve month depending on the FP7 research area 6 Months Access Embargo 12 Months Access Embargo ERC All grant recipients after 2007 FP7 in the thematic areas: "Health", "Energy", "Environment" (including Climate Change)", and "Information & communication technologies" (“Cognitive Systems”, “Interaction” and “Robotics”) in the activity: "Research infrastructures" (e-infrastructures) in the thematic area: "Socio-economic Sciences and the Humanities" in the activity: "Science in Society" 12
  13. 13. The pilot covers approximately 20% of FP7 projects: 13
  14. 14. How to comply workflow 14 REPOSITORY Submit manuscript to publisher Final author manuscript 14
  15. 15. Repository Managers How to support researchers? »» Make your repository OpenAIRE complaint»» Make your repository OpenAIRE complaint 15
  16. 16. How to make your repository OpenAIRE compliant 2/4 Steps to make your repository OpenAIRE complaint OpenAIRE guidelines
  17. 17. Steps to make your repository OpenAIRE complaint 1.1.Register your repository in OpenDOAR OpenDOAR is an authoritative worldwide directory of academic open access repositories. 2.2. Test compliancy with OpenAIRE Make your repository OpenAIRE complaint – by implementing the OpenAIRE Guidelines 17 3.3. Add your repository in OpenAIRE OpenAIRE in collaboration with OpenDOAR provides you an easy web tool to help you register the repository.
  18. 18. 1. OpenDOAR The first step is to register your repository in OpenDOAR. If you are already registered in OpenDOAR: – Check if the information is update – Attention to the URL and admin email 18
  19. 19. 2. OpenAIRE Guidelines First of all, compliance to the OpenAIRE guidelinesFirst of all, compliance to the OpenAIRE guidelines The purpose of OpenAIRE Guidelines is to make FP7/ ERC publications visible. To achieve this and allow central harvesting of FP7/ ERC publications, repositories must comply with some minimum technical requirements. “The OpenAIRE Guidelines are simple metadata specifications for repositories that need to be OpenAIRE compliant. After complying to the OpenAIRE guidelines, the repository will become the single entry point for researchers that want to deposit FP7 publications.” 19
  20. 20. 2. OpenAIRE Guidelines Make your repository OpenAIRE compliant by implementing the OpenAIRE Guidelines Plugins (popular repository platforms) helps to implement the guidelines Repository should enable the deposition of publication files and metadata (also info relative to the EC projects funding) Get EC project data 20
  21. 21. 2. Test the OpenAIRE compliance After you have made some progress in implementing the guidelines you should run a compliancy test. The OpenAIRE provides a validator where you can verify if the repository is truly compatible with the guidelines. www.openaire.eu:8380/dnet-validator-openairewww.openaire.eu:8380/dnet-validator-openaire Enter the OAI-PMH base URL of your repository and choose to test your repository against the OpenAIRE rule set. After running the test you can browse the results. Please make sure you have an ec_fundedresources set and that it contains at least one record. 21
  22. 22. 3. Join OpenAIRE After a short compliancy test, your repository will be ready to join OpenAIRE »» www.openaire.eu:8380/dnet-validator-openaire Use the validator web tool to register the repository 22
  23. 23. Compliant repositories – list in the portal 23
  24. 24. Find the repository in the portal 24
  25. 25. The portal inform about the repository compliance 25
  26. 26. OpenAIRE guidelines
  27. 27. OpenAIRE Guidelines Released in July 2010 (V. 1.1 Nov. 2010) – The OpenAIRE guidelines are supplementary and built on top of the DRIVER Guidelines  Plus fields: projectID, accessRights, embargoEndDate – All aspects of the DRIVER Guidelines are valid, with a very few exceptions  DRIVER compliancy recommended, not mandatory 27
  28. 28. OpenAIRE Guidelines OpenAIRE Set Content definitions: – The content to be inserted in the OpenAIRE set must be EC funded content Set naming   setName  setSpec*  The OpenAIRE set  EC_funded_resources set ec_funded_resources 28
  29. 29. OpenAIRE Guidelines New elements access_rights embargo_end_date projectID 29
  30. 30. OpenAIRE guidelines projectID 30 Element name projectID DCMI definition dc:relation Usage Mandatory Usage instruction A vocabulary of projects will be exposed by OpenAIRE through OAI-MPH, and available for all repository managers. Values will include . The projectID equals the Grant Agreement number, and is defined by the namespace info:eu-repo/grantAgreement/EC/FP7 Example <dc:relation> info:eu- repo/grantAgreement/EC/FP7/12345 </dc:relation>
  31. 31. OpenAIRE guidelines accessRights 31 Element name accessRights DCMI definition dc:rights Usage Mandatory Usage instruction Use values from vocabulary Access Rights at http://wiki.surffoundation.nl/display/standard s/info-eu-repo/#info-eu-repo-AccessRights; values are: info:eu- repo/semantics/closedAccess info:eu- repo/semantics/embargoedAccess info:eu-repo/semantics/restrictedAccess info:eu-repo/semantics/openAccess Examples <dc:rights> info:eu- repo/semantics/openAccess </dc:rights>
  32. 32. OpenAIRE guidelines embargoEndDate 32 Element name embargoEndDate DCMI definition dc:date Usage Recommended Usage instruction Recommended when accessRights = info:eu- repo/semantics/embargoedAccess The date type is controlled by the name space info:eu-repo/date/embargoEnd/, see http://wiki.surffoundation.nl/display/standard s/info-eu-repo/#info-eu-repo- DateTypesandvalue. Encoding of this date should be in the form YYYY-MM-DD (conform ISO 8601). Examples <dc:date> info:eu- repo/date/embargoEnd/2011-05-12 <dc:date>
  33. 33. Compliancy for proprietary platforms: what and how 3/4
  34. 34. OpenAIRE compliancy Export APIs: implement export via OAI-PMH – OpenAIRE guidelines User-interfaces: enrich publication deposition workflow – Researchers must be able to associate to past publications and future publications license information and list of funding EC projects How to make your repository OpenAIRE compliant34
  35. 35. Narration assumptions Your repository does not handle license and project information Your repository back-end is based on a relational database 35 How to make your repository OpenAIRE compliant
  36. 36. Local data model changes Your local database has to be adapted to – Include the list of EC projects and the list of licenses as available to OpenAIRE – Associate to each publication an arbitrary long list of EC projects and one license (with an end date, if license is «embargo») How to make your repository OpenAIRE compliant36 EC projects Licenses Publications 0:n 0:n 1:1 0:n embargo_endDate E-R schema
  37. 37. Local database changes Add tables or alter existing tables to handle – Licenses – EC Projects – Relationships with local tables representing publications 37
  38. 38. Local database changes Licenses Licenses consist of the vocabulary: “openaccess”, “restricted”, “embargo” – Without altering publication table: create new tables for license vocabulary and for the relative associations to publications (including embargo_endDate) – Altering publication table: create new table for license vocabulary and add two attributes for license type (foreign key to licenses) and embargo_endDate How to make your repository OpenAIRE compliant38
  39. 39. Local database changes Licenses - Without altering publication table 39 Publications Pub_License Licenses Embargo_endDate Name PubID:FK,PK LicenseName: FK Relational schema
  40. 40. Local database changes Licenses - Altering publication table 40 Publications Licenses Embargo_endDate Name LicenseName: FK Relational schema
  41. 41. Local database changes EC Projects OpenAIRE keeps the list of EC projects synchronized with CORDA EC databases OpenAIRE makes the EC projects list available for third-party consumption through a number of protocols: – EC projects materialization: download via OAI-PMH the list of EC projects from OpenAIRE – EC Projects on-demand: integrate user interfaces with HTTP calls to OpenAIRE project list 41
  42. 42. Local database changes EC Projects Materialization approach (heavy, but repository operation independent from OpenAIRE system) – Create new tables for EC projects and for the relative associations with publications – EC project table minimally consist of: grant agreement and project title – Implement synchronization threads On-demand approach (light, but repository operation dependent from OpenAIRE system) – Create new table for associations between publications and EC projects, which are referred with their grant agreement number and title (for local visualization) How to make your repository OpenAIRE compliant42
  43. 43. Local database changes EC Projects – Materialization approach 43 Publications Pub_Project ECProjects GrantAgreement PubID:FK,PK GrantAgreement: FK,PK Title Synchronization Relational schema
  44. 44. Local database changes EC Projects – ON-demand approach 44 Publications Pub_Project PubID:FK,PK GrantAgreement: PK Title Relational schema
  45. 45. Relevant links For repository managers: – http://www.openaire.eu/en/support/tool kits/repository-managers How to make your repository OpenAIRE compliant45
  46. 46. Automatic inference of links between EC projects and your deposited publications
  47. 47. The problem By making your repository platform OpenAIRE compliant your researchers will in the future be able to specify which EC projects have funded the publications they are depositing and under which typology of license What happens with publications they deposited in the past? How to automatically infer relationships between publications and EC projects47
  48. 48. Solutions Manual approach – Researchers (or librarians with info given by the researchers) are to go over all deposited publications again, to fill in the missing information Automated approach – OpenAIRE provides the machinery capable of inferring links between publications and EC projects How to automatically infer relationships between publications and EC projects48
  49. 49. Automated inference 49 D-NET Mediation Services ... Publication-project linksOpenAIRE compliant repositories Text (OCR) mining [GRID-powered, D4Science data infrastructure] D-NET Inference Services OAI-PMH OpenAIRE guidelines
  50. 50. Automated inference Requirements – Repository manager must provide the PDF file of the publications (e.g., FTP) – The name of the file must contain the OAI-PMH identifier of the metadata record relative to the file Output – OpenAIRE returns a list (e.g., txt, Excel) of file names followed by the list of grant agreement numbers (i.e., project identifiers) connected to them – Repository managers must write scripts to use such list and complete their databases – Researchers may be involved to validate the result of the automated inference process How to automatically infer relationships between publications and EC projects50
  51. 51. Technical insights The OpenAIRE infrastructure interoperates with the D4Science infrastructure – http://www.d4science.eu The approach exploits the GRID power embedded into the D4Science infrastructure – http://www.gcube-system.org How to automatically infer relationships between publications and EC projects51
  52. 52. Questions and Answers 4/4 Support information
  53. 53. www.openaireaire.eu
  54. 54. Helpdesk
  55. 55. Further Information Open access pilot in FP7: http://ec.europa.eu/research/scien ce-society/open_access Twitter: @OpenAIRE_eu Book an individual consultation with the OpenAIRE team members (January 25, 26 or 27) Contact: pedroprincipe@sdum.uminho.pt www.openaire.eu55
  56. 56. Questions and Answers 56 Pedro Príncipe pedroprincipe@sdum.uminho.pt Paolo Manghi paolo.manghi@isti.cnr.it www.openaire.euwww.openaire.eu

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