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Research Data Management Policies: the tale of one institute’s journey to ratification – Mary McDerb
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Research Data Management Policies: the tale of one institute’s journey to ratification – Mary McDerb


OpenAIREplus workshop - “Linking Open Access publications to data – policy development and implementation” (June 11, 2012)

OpenAIREplus workshop - “Linking Open Access publications to data – policy development and implementation” (June 11, 2012)

Published in Technology , Education
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  • 1. 6/19/2012 IT Services Research Data Management Policies – the tale of one institution’s journey to ratification. Funded by the Mary McDerby + University of Manchester Contribution Overview • • • • • The University of Manchester Research Data Management at Manchester The MaDAM Project The MiSS Project The Policy The University of Manchester Facts and figures – 2010: • Four Faculties – 20 Schools plus 100s of specialist research schools • 5000+ research staff • 3500+ postgraduate research students • £279.4m external research funding 1
  • 2. 6/19/2012 Research Data Management at Manchester – in the beginning their was MaDAM Image: Why? Funder Mandates on Retention Reputational Damage Wasted Resources Publication Policies Risk of data loss Image: Inconsistent ad hoc data management solutions available within the user community Image: 2
  • 3. 6/19/2012 Users report multiple copies of data, difficult to track down the right version Image: Much use of portable devices for transfer, storage and sharing Image: Decentralised and fragmented storage Image: 3
  • 4. 6/19/2012 Backup policies not always in place Image: Limited means of disseminating data Image: No archiving policies to support long-term curation Image: 4
  • 5. 6/19/2012 MaDAM Pilot: Research Data Management Context Sensitive Actions Project/“Folder” Data Web Explorer Bulk Downloads “Folder” Contents The MiSS Project • £1 million investment, £250K of which is funded by JISC. Image: • £750k University investment comprises staff time and £245K equipment investment • Transition from pilot to sustainable service Where to start? • Individual funders policies • University of Manchester Policies • RCUK 7 Common Principles on Data Policy • Digital Curation Centre resources – links to other policies • Academic Champion • We wanted something clear and simple 5
  • 6. 6/19/2012 The Policy – Clear ownership and responsibilities 1. The University endorses the RCUK Common Principles on Data Policy and requires all its staff and students to adhere to them, as well as taking into account any other research data management requirements that may apply 2. The University recognises its responsibility to support good research data management practice, and will provide appropriate support services and guidelines (Guidelines) for researchers. 3. All Relevant Data, and the intellectual property rights therein, are subject to the University’s intellectual property policy (Intellectual Property Policy). They are generally the property of the University (and/or, where relevant, a subsidiary company), unless agreed otherwise e.g. in relation to commercially sensitive data that are subject to a third-party agreement. 4. Where the nature of a Relevant Project is such that the ownership of Relevant Data might be ambiguous – for example, in a multi-partner collaboration – it is the responsibility of the Principal Investigator to ensure that the ownership of, and intellectual property rights in, all data are agreed formally in advance, paying due regard to the University’s intellectual property policy, and relevant third-party agreements. The Policy – Data Management Planning 5. Every Relevant Project initiated following the adoption of this Policy must have a research data management plan (Research Data Management Plan), which follows Guidelines, and addresses the arrangements for research data management throughout the project life-cycle. Unless agreed otherwise, the plan must respect the research data management policies of the funder(s) and of any other interested parties. It is the responsibility of the Principal Investigator to ensure that the Research Data Management Plan is created, recorded by the University, adhered to and updated as necessary throughout the project lifecycle. The Policy – Where can data be stored? 6. Relevant Data must be stored in a way that follows Guidelines and ensures appropriate security and integrity of the data, compliance with confidentiality undertakings and data protection law, and respect for ownership and intellectual property rights. Where Relevant Data is stored outside the direct control of the University, details must be recorded in the Research Data Management Plan, and it is the responsibility of the Principal Investigator to use their best endeavours to ensure that equivalent standards apply. 6
  • 7. 6/19/2012 The Policy – Discoverability and Re-use (Metadata) 7. All Relevant Data must be associated with metadata which meets minimum standards set out in Guidelines, and is sufficient to enable other researchers to understand how it was created or acquired, and, if it is to be made openly available, to discover it and assess its reuse potential. The Policy – Retention Periods 8. Relevant Data that are likely to have long-term value, including data that substantiate research findings or represent records of the University, must be preserved and curated, following Guidelines, for as long they remain of value, and for at least any period stipulated by the funder or other relevant authority. The Policy – Openness and Publishing 9. The University expects its researchers to make Relevant Data openly available to other researchers in a timely way, with as few restrictions as possible. It is recognised that some restrictions may be necessary, e.g. to protect intellectual property, respect confidentiality, or honour third party agreements, but these should be minimised as far as is practicable. It is also recognised that it may be appropriate to allow a limited period of privileged access to the data for the research team that acquired or created it. 10. Where Relevant Data are made openly available, it is the responsibility of the Principal Investigator to ensure compliance with all relevant legal and other requirements including: ethical approvals and consents, the rights of data subjects, the 1998 Data Protection Act, intellectual property rights and agreements and any other confidentiality agreements. 11. Where Relevant Data are used to underpin published research, but there is good reason for the data not to be made openly available, it is nevertheless expected that researchers will normally make all relevant data and related materials available to other researchers or interested parties for the purpose of verifying the integrity of the research, subject, where necessary, to suitable restrictions and confidentiality undertakings. Published research should always include information on how to access the supporting data. Users of third party research data should acknowledge the sources of their data and abide by the terms and conditions under which they are accessed. 7
  • 8. 6/19/2012 The Policy – the gentle reminder… 12. This Policy should be read in conjunction with the University’s Code of Good Research Conduct which sets out the University’s overarching policy framework for good research practice, including the management of research data. Research Data Management Policy • Was ratified on 16th May 2012 • The ratification path: – University Research Group – Research Support Group – Consultation Period – Planning and Resource Committee – Senate – Board of Governors Image: Many Thanks! MiSS Mary McDerby Project Team MeRC : Meik Poschen, Rob Procter IT Services: Robin Pinning, Mary McDerby (Project Manager) UoM Library : Jon Besson, Phil Butler, Lorraine Beard (Principal Investigator) Project Sponsor Jan Wilkinson (UoM Library) 8