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    Part 1 Part 1 Presentation Transcript

    • Premier AccountingUser Guide
    • MYOB US, Inc. Trademarks MYOB, MYOB AccountEdge, MYOB Premier Accounting, MYOB BusinessBasics, MYOB FirstEdge, Website: http://www.myob.com/us/ MYOB Plus, MYOB ODBC DeveloperPack, MYOB ODBC Direct, AccountEdge, BusinessBasics, ODBC DeveloperPack, ODBC Direct and Small Business. Smart Solutions. are trademarks, registered © MYOB Technology Pty Ltd 2005 trademarks or service marks of MYOB Technology Pty Ltd and their use is prohibited without prior written consent. All rights reserved. Aatrix is a registered trademark of Aatrix Software, Inc. Adobe, Acrobat, Acrobat Reader, Adobe Reader, PDF and PostScript are trademarks or registered Disclaimer trademarks of Adobe Systems Incorporated. QuickTime and the QuickTime logo are trademarks or registered trademarks of Apple Computer, Information supplied by the member companies of the MYOB group (whether in user Inc. registered in the USA and other countries, and used under license. documentation and other literature, video or audio material, training courses, websites, advice American Express and AmEx are registered trademarks of American Express Company, its given by staff, or provided by other means) is intended only to illustrate general principles, and subsidiaries and affiliates. may not be complete, accurate or free of error. As accounting standards, taxation requirements, Brio Intelligence and Hyperion Intelligence are trademarks or registered trademarks of Hyperion legislation and the circumstances of individual businesses vary widely, this information cannot be Solutions Corporation. considered authoritative and may not apply to your specific situation. You should obtain Intuit, Quicken and QuickBooks are registered trademarks of Intuit Inc. competent advice from a qualified accounting, taxation, information-technology or legal Mastercard is a registered trademark of MasterCard International Inc. professional before acting on such information. To the extent permitted by law, member Microsoft, Access, Entourage, Excel, Internet Explorer, Office, Outlook, Smart Tags, Windows, companies of the MYOB group are not liable for any special, consequential, direct or indirect Windows Server and Word are trademarks or registered trademarks of Microsoft Corporation in the damages arising from loss of function, profits or data resulting from your application of such USA or other countries. information. In the event that any of the above limitations are found to be unenforceable, the vCard is a registered trademark of the Internet Mail Consortium. MYOB member companys liability is limited to the return of any fees or monies paid for the Visa is a registered trademark of Visa International Service Association. purchase of the product or service. Other products and services mentioned may be trademarks, registered trademarks or service marks of their respective owners.2 MYOB Premier Accounting 2006 (v15)
    • MYOB US, Inc. Software License Agreement Software by more than the licensed number of users at any one time and only as to the Company Files that you have created in accordance with this Agreement. This is an agreement (the “Agreement”) between you, the end user, and MYOB US, b COPIES. You may not copy or duplicate the Software or this Trial Version Software Inc. (“MYOB”). “Software” is defined as the MYOB computer program and user and distribute it to others for their evaluation, except as necessary solely for documentation that is included with this Agreement and any updates or archival purposes, program error verification, or to replace defective storage maintenance releases related thereto. By installing and/or using this Software you are media. You agree to retain the Software and all such copies in your possession. agreeing to become bound by the terms of this agreement. Do not use the Software c RESTRICTIONS, TRANSFER. You may not sublicense, lease, rent, lend, distribute or until you have carefully read this Agreement. Included with the Software is software otherwise transfer or assign the Software or any lawful copies thereof, except that provided by Aatrix Software, Inc., (“Aatrix Module”). By using the Aatrix Module you you may transfer all of your right and interest in and to the Software, including also agree to become bound by the terms of the “Aatrix End User License any upgrades, to a single person or entity (“Transferee”), provided that (i) you Agreement” provided with the Aatrix Module and further, you agree that your use of either transfer to the Transferee any and all copies you may have made or the Aatrix Module is limited to a term of one year from the date you register with destroyed said copies upon transfer of the Software, so that you retain no copies, MYOB to use the Aatrix Module. (ii) that you transfer to the Transferee any and all manual(s) which were provided IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT, DO NOT USE THIS by MYOB pertaining to the Software, (iii) the Transferee agrees to be bound by SOFTWARE. PROMPTLY REMOVE IT FROM YOUR COMPUTER. You may then the terms of the Agreement, and (iv) you notify MYOB in writing of such transfer, return the entire package and your receipt within 30 days to the place from which and provide the name and address of the Transferee. you obtained the Software for a refund of the purchase price. Until return of this d REGISTRATION. You agree to register the Software and activate the Company Files package has been accepted, you are governed by this Agreement. as required by the Software or the user documentation included with the This Software is protected by copyright laws and international treaties and may only Software. Failure to register the Software or activate the Company Files shall be used in accordance with the License terms and conditions. constitute a violation of this Agreement. TRIAL VERSION SOFTWARE LIMITATION. If this Software is a trial version it has IF YOU ARE A NEW USER, YOU MUST REGISTER THE SOFTWARE WITH MYOB restrictions on its use and is intended to be used only for evaluation purposes. While (for the registration procedure, refer to the user documentation). YOU MAY you may use the sample data file called “Widgets” to evaluate the Software, you can ONLY ACCESS THE SOFTWARE FOR 30 DAYS AFTER CREATING A COMPANY also create your own company data files (“Company Files”) but you may access your FILE WITHOUT REGISTERING THE SOFTWARE AND ACTIVATING THE COM- Company Files only for a period of 30 days from the date of creation of each PANY FILES. AFTER 30 DAYS FROM THE CREATION OF EACH COMPANY FILE, Company File. Thereafter, you will be able to access the Company Files created by THE ACTIVATION SCREEN WILL APPEAR WHEN ATTEMPTING TO USE SUCH you only upon your purchase of the full version Software product license. You agree COMPANY FILE WITH THE COMPUTER, BUT USE OF THE COMPANY FILE to the restrictions in this paragraph. Upon your purchase of the full version Software WILL BE READ-ONLY UNTIL YOU REGISTER AND ACTIVATE THE COMPANY product license and acceptance of the terms and conditions of the software license FILE. agreement accompanying the full version software product, the restrictions in this e TERM AND TERMINATION. The License is effective until terminated. You may paragraph (Trial Version Software Limitation) shall no longer apply, but the terminate the License at any time by removing the Software from your computer remainder of this Software License Agreement shall remain in full force and effect, and destroying any copies you have of the Software. The License is automatically and in the event there is any conflict between this Agreement and the full version terminated if you violate any portion of this Agreement. You agree upon any such software license agreement, the full version software license agreement shall control. termination to destroy the Software together with all copies. Upon termination, LICENSE. Subject to the terms of this Agreement, MYOB grants to you, the original there will be no refund of any monies paid by you except in connection with the purchaser, a royalty-free, non-transferable (except as specified below), non-exclusive 30-day return policy set forth above. Termination of this License shall be in License (the “License”) to use the Software in the United States of America, unless addition to and not in lieu of any other remedies available to MYOB. otherwise agreed to in writing by MYOB as follows: CONTINUING FULFILMENT. If MYOB elects, in its sole discretion, to produce a SINGLE SITE. You may use the Software on a computer workstation. You may also subsequent updates and revisions to the Software (collectively, “Updates”), you may use the Software with multiple simultaneous users by purchasing additional receive such Updates as they become available. All Updates are subject to the terms workstation Licenses, limited to the number of additional workstation licenses of this License. that you purchased. You may create and use up to five company data files COPYRIGHT PROTECTION. Except as set forth in “LICENSE” above, you may not (“Company Files”), unless you purchased a License to create and use additional copy or use the Software, and any copy that you make as permitted by this Company Files, in which case you may create and use the number of Company Agreement must contain the same copyright and other intellectual property notices Files for which you purchased. You may transfer the Software from one such that appear on or in the Software. The Software is protected by United States and computer to another provided that you do not use or permit the usage of the International copyright or other intellectual property law. ANY USE OF THEUser Guide 3
    • SOFTWARE, EXCEPT AS EXPRESSLY PERMITTED IN THIS LICENSE AGREEMENT, specific legal rights and you may also have other rights which vary. This disclaimer of MAY SUBJECT YOU TO CIVIL DAMAGES AND LEGAL FEES, AND MAY BE A warranties and the limitation of liability below shall not be modified, diminished or SERIOUS CRIME. affected by and no obligation or liability will arise or grow out of the rendering of CONFIDENTIALITY. The Software constitutes confidential Information and contains technical, programming, or other advice or service or the provision of support for the trade secrets of MYOB. You are not permitted to disclose the Software to any third Software by MYOB. party except in accordance with this Agreement. You may not reverse engineer, LIMITATION OF REMEDIES. MYOB’S ENTIRE LIABILITY TO YOU AND YOUR disassemble, or decompile the Software, or otherwise attempt to discover the source EXCLUSIVE REMEDY SHALL BE THE REPLACEMENT OF ANY DEFECTIVE MEDIA code of the Software. (SUCH AS CD-ROM) RETURNED BY YOU TO MYOB WITH PROOF OF PURCHASE TRADEMARKS. Trademarks shall be used in accordance with accepted trademark DURING THE 30-DAY LIMITED WARRANTY PERIOD, AS SET FORTH ABOVE. IN NO law, including identification of trademark owners’ names. Trademarks can only be EVENT WILL MYOB BE LIABLE TO YOU FOR ANY DIRECT, INDIRECT, SPECIAL, used to identify printed output produced by the Software, and such use does not INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED give you any rights of ownership in that trademark. TO LOST REVENUES, DATA, PROFITS OR SAVINGS) ARISING OUT OF YOUR USE OR INABILITY TO USE THE SOFTWARE EVEN IF MYOB HAS BEEN ADVISED OF TAX TABLES. YOU ASSUME FULL RESPONSIBILITY FOR THE SELECTION OF THE THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL THE LIABILITY OF PAYROLL TAX TABLES AND SALES TAX TABLES (“TAX TABLES”) WHETHER MYOB ARISING FROM YOUR USE OR INABILITY TO USE THE SOFTWARE PROVIDED BY MYOB OR OTHERS, TO ACHIEVE YOUR INTENDED PURPOSES, EXCEED THE FEE PAID BY YOU FOR THIS LICENSE. Some jurisdictions do not allow FOR THE PROPER INSTALLATION AND USE OF THE TAX TABLES AND FOR the limitation or exclusion of liability for incidental or consequential damages so the VERIFYING THE RESULTS OBTAINED FROM USE OF THE TAX TABLES. MYOB above limitation or exclusion may not apply to you. DISCLAIMS ANY WARRANTY OR CONDITION THAT THE FUNCTIONS CONTAINED IN THE TAX TABLES WILL MEET YOUR REQUIREMENTS OR THAT GENERAL. This Agreement will inure to the benefit of MYOB, its successors, and THE TAX TABLES OR THE OPERATION OF THE TAX TABLES WILL BE assigns and will be construed under the laws of the State of New Jersey, except for INTERRUPTION OR ERROR FREE. that body of laws dealing with conflict of laws. If any provision of this Agreement is deemed invalid by a court of competent jurisdiction, such provision shall be enforced PROFESSIONAL ADVICE. MYOB IS NOT ENGAGED IN RENDERING LEGAL, to the maximum extent permitted and the remainder will remain in full force. This ACCOUNTING OR OTHER PROFESSIONAL SERVICE. IF LEGAL ADVICE OR OTHER Agreement is the entire agreement between you and MYOB in respect of the EXPERT ASSISTANCE IS REQUIRED, THE SERVICE OF A COMPETENT Software. PROFESSIONAL PERSON SHOULD BE SOUGHT. IT IS YOUR RESPONSIBILITY TO KEEP INFORMED OF ACCOUNTING, TAX, AND/OR PAYROLL CHANGES THAT MAY AFFECT YOU AND TO ENSURE THAT YOU FOLLOW THESE CHANGES. LIMITED WARRANTY AS TO MEDIA. MYOB warrants that the media on which the Software is recorded is free from defects in materials and workmanship under normal use for a period of 30 days from the date of your original purchase. DISCLAIMER OF WARRANTIES. EXCEPT AS PROVIDED IN THE FOREGOING PARAGRAPH (“LIMITED WARRANTY AS TO MEDIA”), MYOB DISCLAIMS ANY AND ALL WARRANTIES TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. THE SOFTWARE AND RELATED MATERIALS ARE PROVIDED “AS IS”. MYOB DISCLAIMS ALL WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OR WARRANTIES THAT THE PRODUCT IS FREE OF VIRUSES OR ERRORS OR WARRANTIES OF NON-INFRINGEMENT OF THIRD-PARTY RIGHTS. MYOB DISCLAIMS ANY WARRANTY AS TO THE PERFORMANCE OF THE SOFTWARE OR AS TO THE RESULTS THAT MAY BE OBTAINED BY USING THE SOFTWARE. THE ENTIRE RISK AS TO THE INSTALLATION, USE, QUALITY, AND PERFORMANCE OF THE SOFTWARE IS WITH YOU. It is your responsibility to verify the results obtained from use of the Software. Some jurisdictions do not allow the limitation or exclusion of implied warranties, so the above limitation or exclusion may not apply to you. This warranty gives you4 MYOB Premier Accounting 2006 (v15)
    • Contents1: Introduction ............................. 11 Create customer cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Enter your historical sales . . . . . . . . . . . . . . . . . . . . . . . . . 26 Learning MYOB Premier Accounting . . . . . . . . . . . 11 Setting up purchase details . . . . . . . . . . . . . . . . . . . . 27 Printed manuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Set up a default layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Getting Started guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Set up default buying details . . . . . . . . . . . . . . . . . . . . . . . 27 MYOB Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Select default tax codes . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Where to start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Set up default credit terms . . . . . . . . . . . . . . . . . . . . . . . . 27 Experiment with a sample company’s data . . . . . . . . . . . 14 Set up the linked account for purchases . . . . . . . . . . . . . . 27 Navigating in MYOB Premier Accounting . . . . . . . 14 Create vendor cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Command centers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Enter your historical purchases . . . . . . . . . . . . . . . . . . . . . 29 Setting up payroll details . . . . . . . . . . . . . . . . . . . . . . 292: Setting up your company file ......... 17 Load tax tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Enter and confirm the payroll year . . . . . . . . . . . . . . . . . . 29 Overview ..................................... 18 Set up general payroll information . . . . . . . . . . . . . . . . . . 30 Setting up preferences . . . . . . . . . . . . . . . . . . . . . . . . 19 Set up your default linked accounts . . . . . . . . . . . . . . . . . 30 Setting other preferences . . . . . . . . . . . . . . . . . . . . . . . . . 19 Review your payroll categories . . . . . . . . . . . . . . . . . . . . . 30 Setting up accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Create employee cards . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Review your accounts list . . . . . . . . . . . . . . . . . . . . . . . . . 20 Set up timesheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Enter your account opening balances . . . . . . . . . . . . . . . 23 Setting up bank accounts for reconciling . . . . . . . . 34 Setting up sales details . . . . . . . . . . . . . . . . . . . . . . . . 24 Setting up MYOB Business Services . . . . . . . . . . . . . 36 Set up a default layout . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Activating MYOB Business Services . . . . . . . . . . . . . . . . . . 37 Set up default selling details . . . . . . . . . . . . . . . . . . . . . . . 25 Additional tasks required to set up MYOB Vendor Select default tax codes . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Payments and MYOB Direct Deposits . . . . . . . . . 38 Set up a default payment method and credit terms . . . . 25 Setting up MYOB Payroll Tax Forms . . . . . . . . . . . . 39 Set up linked accounts for sales . . . . . . . . . . . . . . . . . . . . 25 Registering to use MYOB Payroll Tax Forms . . . . . . . . . . . 40 MYOB eFile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 5
    • 3: Banking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Reviewing your sales information . . . . . . . . . . . . . . 68 Receiving payments . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Receiving money . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Printing payment receipts . . . . . . . . . . . . . . . . . . . . . 72 Preparing a bank deposit . . . . . . . . . . . . . . . . . . . . . . 44 Credit control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Spending money . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Credit limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Entering transactions in the Bank Register Credit holds ................................... 74 window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Finance charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Transferring money between accounts . . . . . . . . . . 49 Creating customer credits . . . . . . . . . . . . . . . . . . . . . 76 Tracking petty cash expenses . . . . . . . . . . . . . . . . . . 50 Recording credits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Settling credits notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Importing statements . . . . . . . . . . . . . . . . . . . . . . . . . 51 Dealing with a vendor who is also a customer . . . 78 Recording miscellaneous transactions . . . . . . . . . . 52 Accounting for bad debts . . . . . . . . . . . . . . . . . . . . . 79 Credit card payments using the MYOB Merchant Account Service . . . . . . . . . . . . . . . . . . . . . . . . 53 5: Purchases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Processing credit card payments using MYOB Merchant Account Service . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Entering purchases . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Declined authorization . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Entering a purchase transaction . . . . . . . . . . . . . . . . . . . . 82 Timed-out authorization . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Adding lines, subtotals and headers to purchases . . . . . . 84 Voiding MYOB Merchant Account Service credit card Receiving items without a bill . . . . . . . . . . . . . . . . . 85 payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Setting up an accrual account for items received without Credit card purchases and payments . . . . . . . . . . . . 58 a bill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Recording purchases made using a credit card . . . . . . . . 58 Recording items received without a bill . . . . . . . . . . . . . . 86 Recording payments to credit card providers . . . . . . . . . . 59 Changing the status of a purchase . . . . . . . . . . . . . 874: Sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Reviewing your purchases information . . . . . . . . . 89 Paying bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Entering sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Preparing electronic payments using MYOB Vendor Entering a sales transaction . . . . . . . . . . . . . . . . . . . . . . . . 62 Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Recording sales with insufficient on-hand quantity . . . . . 65 Adding transaction lines, subtotals and headers to sales Creating vendor debits . . . . . . . . . . . . . . . . . . . . . . . . 94 transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Recording vendor debits . . . . . . . . . . . . . . . . . . . . . . . . . 94 Settling vendor debits . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Changing the status of a sale . . . . . . . . . . . . . . . . . . 676 Contents MYOB Premier Accounting 2006 (v15)
    • Adding finance charges paid . . . . . . . . . . . . . . . . . . 96 Working with activity slips . . . . . . . . . . . . . . . . . . . 127 Setting up and using finance charges . . . . . . . . . . . . . . . 96 Creating time billing invoices . . . . . . . . . . . . . . . . . 128 Deleting finance charges . . . . . . . . . . . . . . . . . . . . . . . . . 96 Work in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1306: Paying your employees ................ 97 8: Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Payroll setup tasks ............................ 97 Basic inventory tasks . . . . . . . . . . . . . . . . . . . . . . . . . 131 Creating payroll categories . . . . . . . . . . . . . . . . . . . . 98 Setting up items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Wages Information window . . . . . . . . . . . . . . . . . . . . . . . 99 Accrual Information window . . . . . . . . . . . . . . . . . . . . . . 99 Making adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Deduction Information window . . . . . . . . . . . . . . . . . . . 101 Multiple inventory locations . . . . . . . . . . . . . . . . . . 137 Employer Expense Information window . . . . . . . . . . . . 101 Recording inventory movements between locations . . . 138 Creating employee cards ..................... 103 Building items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Entering employee payroll information ........ 103 Auto-building items . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Timesheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Count inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Removing timesheet entries . . . . . . . . . . . . . . . . . . . . . . 107 Reviewing your inventory information . . . . . . . . . 142 Paying your employees ....................... 108 Setting item prices . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Payroll liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Customizing inventory . . . . . . . . . . . . . . . . . . . . . . . . 145 Clearing payroll liabilities . . . . . . . . . . . . . . . . . . . . . . . . 114 Creating custom price levels . . . . . . . . . . . . . . . . . . . . . . 145 Reviewing payroll information . . . . . . . . . . . . . . . . 115 Creating custom fields . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Viewing pay history . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Creating custom lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Viewing an employee’s accrual balances . . . . . . . . . . . . 116 Custom lists and inventory reports . . . . . . . . . . . . . . . . . 148 Analyzing payroll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Reviewing payroll liabilities . . . . . . . . . . . . . . . . . . . . . . . 117 9: Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1497: Billing for time ......................... 119 Adding a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Adding a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Setting time billing preferences .............. 120 Adding an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Setting billing rates .......................... 121 Adding a tax code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 Adding other records . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Creating activities ........................... 122 Adding records using Easy-Add . . . . . . . . . . . . . . . . . . . . 152 Creating activity slips ........................ 124 Finding a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153User Guide Contents 7
    • Changing a record . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Reconciling accounts containing foreign transactions . 178 Inactivating or reactivating a record . . . . . . . . . . . 154 Currency reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Deleting a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 12: Printing and customizing reports ... 179 Deleting an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Deleting other records . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Quick start .................................. 179 Combining records . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Producing reports ........................... 180 Combining records in the Cards List . . . . . . . . . . . . . . . . 156 Printing report batches . . . . . . . . . . . . . . . . . . . . . . 182 Combining accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Customizing reports . . . . . . . . . . . . . . . . . . . . . . . . . 18310: Transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Changing the default fonts . . . . . . . . . . . . . . . . . . . . . . 186 Finding a transaction . . . . . . . . . . . . . . . . . . . . . . . . . 159 13: Forms ..................................... 187 Changing or deleting a transaction . . . . . . . . . . . . 163 Finding forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Changing a transaction . . . . . . . . . . . . . . . . . . . . . . . . . . 163 Sending forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 Deleting a transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 Sending forms immediately . . . . . . . . . . . . . . . . . . . . . . 189 Reversing a transaction . . . . . . . . . . . . . . . . . . . . . . . 164 Sending forms in a batch . . . . . . . . . . . . . . . . . . . . . . . . 189 Recurring transactions . . . . . . . . . . . . . . . . . . . . . . . 165 Advanced filters ............................... 190 Customizing forms . . . . . . . . . . . . . . . . . . . . . . . . . . . 19111: International transactions . . . . . . . . . . . . 171 Changing the default fonts . . . . . . . . . . . . . . . . . . . . . . 193 Setting up multiple currencies . . . . . . . . . . . . . . . . 172 Adding and editing elements . . . . . . . . . . . . . . . . . 194 Exchange rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Adding and editing data and label elements . . . . . . . . . 194 Specifying the exchange rate for a transaction . . . . . . . 175 Adding and editing graphic elements . . . . . . . . . . . . . . 195 Using the Currency Calculator . . . . . . . . . . . . . . . . . . . . 175 Editing all elements with common commands . . . . . . . 196 Tracking currency gains and losses . . . . . . . . . . . . 175 14: Financial control ....................... 199 Tracking realized currency gains and losses . . . . . . . . . . 176 Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Tracking financial information . . . . . . . . . . . . . . . 199 Unrealized currency gains and losses . . . . . . . . . . . . . . . 177 Accounts level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199 Miscellaneous transactions . . . . . . . . . . . . . . . . . . . . 177 Categories level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Transferring funds to a foreign account . . . . . . . . . . . . . 177 Jobs level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Entering foreign-currency transactions in a Setting up accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 local account . . . . . . . . . . . . . . . . . . . . . . . . . . . 1778 Contents MYOB Premier Accounting 2006 (v15)
    • Setting up categories . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Special considerations for networked Setting up jobs and sub-jobs . . . . . . . . . . . . . . . . . . . . . 201 company files . . . . . . . . . . . . . . . . . . . . . . . . . 235 Budgets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203 Preferences in a network environment . . . . . . . . . . . . . . 235 Entering budget amounts . . . . . . . . . . . . . . . . . . . . . . . 203 Preventing data entry while generating reports . . . . . . . 237 Budget Shortcuts window . . . . . . . . . . . . . . . . . . . . . . . 205 Storing custom reports on a network . . . . . . . . . . . . . . . 237 Displaying up-to-date information . . . . . . . . . . . . . . . . . 237 Auditing your records . . . . . . . . . . . . . . . . . . . . . . . . 206 Improving performance ......................... 238 Company Data Auditor . . . . . . . . . . . . . . . . . . . . . . . . . 206 Audit trail tracking system . . . . . . . . . . . . . . . . . . . . . . . 206 A: Importing and exporting data . . . . . . 239 Reviewing financial information .............. 207 Exporting data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23915: End-of-period procedures ............ 211 Exporting to and importing from CaseWare . . . . 240 Month-end procedures . . . . . . . . . . . . . . . . . . . . . . . 212 Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Reconciling your bank accounts .................. 216 B: More tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Year-end procedures . . . . . . . . . . . . . . . . . . . . . . . . . 221 End of fiscal year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 More tools for organizing your day-to-day tasks 243 End of payroll year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 Maintaining a Contact Log . . . . . . . . . . . . . . . . . . . . . . . 243 Starting a new fiscal year .................... 221 Creating personalized letters . . . . . . . . . . . . . . . . . . . . . . 243 Setting up reminders using the To Do List . . . . . . . . . . . 243 Starting a new payroll year ................... 224 Organizing your cards . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Recording additional information about your cards . . . . 24416: Managing user accounts and Linking a picture to a record . . . . . . . . . . . . . . . . . . . . . . 244 company files 227 Using the Business Calendar . . . . . . . . . . . . . . . . . . . . . . 245 Managing user accounts ..................... 228 C: Networking company files . . . . . . . . . . . . 247 Backing up and restoring company files . . . . . . . 230 Restoring a backup company file . . . . . . . . . . . . . . . . . . 232 Preparing company files for multiple users . . . . . 247 Servicing your company file . . . . . . . . . . . . . . . . . . 233 Setting up the network hardware . . . . . . . . . . . . . 248 Checking your company file for errors . . . . . . . . . . . . . . 233 Setting up a company-file folder on a Optimizing your company file . . . . . . . . . . . . . . . . . . . . 233 Windows host . . . . . . . . . . . . . . . . . . . . . . . . . 248 Purging information that is no longer needed . . . . . . . 234 Accessing the shared company file from To purge information . . . . . . . . . . . . . . . . . . . . . . . . . . . 234 Windows workstations . . . . . . . . . . . . . . . . . 253 Troubleshooting file-locking problems . . . . . . . . . . . . . 234User Guide Contents 9
    • 10 Contents MYOB Premier Accounting 2006 (v15)