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Building Your Best Board - Part 2
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Building Your Best Board - Part 2

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Slides from the Oct 9, 2013, webinar "Building Your Best Board (Part 2)," presented by the Ohio Environmental Council, River Network, and the Institute for Conservation Leadership

Slides from the Oct 9, 2013, webinar "Building Your Best Board (Part 2)," presented by the Ohio Environmental Council, River Network, and the Institute for Conservation Leadership

Published in: Business, Education

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  • 1. Building Your Best BoardBuilding Your Best BoardBuilding Your Best Board A 2‐part webinar series: October 2 & 9, 2013 Building Your Best Board A 2‐part webinar series: October 2 & 9, 2013 Thank you for joining us We will begin in few minutesThank you for joining us. We will begin in few minutes.  Please check your speakers/phone connection.                   If you experience any problems please let us know byIf you experience any problems, please let us know by  typing in the questionbox. Follow the OEC on Twitter: @OhioEnviro.Follow the OEC on Twitter: @OhioEnviro.                           The hashtag for this webinar is #OECwebinar
  • 2. Building Your Best Board Building Your Best BoardPart I: Board Roles & Best Practices for  Board Development Building Your Best Board A 2‐part webinar series: October 2 & 9, 2013 Kristy Meyer Ohio Environmental Council Francisco Ollervides & Diana Toledo  River Network Peter Lane & Nancy Oswald Institute for Conservation Leadership
  • 3. Goals of Webinar series By the end of this Series you will be able to: 1. Reflect on the roles and responsibilities of a nonprofit Board and  assess areas where your own Board can be strengthened 2. Identify steps you can take to strengthen your organization’s  Board recruitment and orientation practices 3. Identify the benefits of a board governance plan and know 5  things every plan should include  4. Consider steps to engage your board in building a plan 5. Create accountability mechanisms to ensure progress 3 y p g
  • 4. Chat Last week recap‐ What did you learnWhat did you learn  about your organization  d B d?and Board? 4
  • 5. Typical Board Roles (Governance) 1. Ensures ongoing viability of the organization 2 Connects to the community2. Connects to the community 3. Makes decisions & sets policies that define how  the org carries out its Missionthe org. carries out its Mission 4. Manages the organization 5. Manages the organization’s finances 6. Ensures effective planningp g 7. Monitors and evaluates Programs  5 8. Assesses its own work and replaces itself
  • 6. Typical Board Roles Where does your BoardWhere does your Board  spend most of its time?p 6
  • 7. Annual Plan for the Board • Why an annual plan• Why an annual plan  for the board? • What it is and isn’t 7
  • 8. Annual Plan for the Board Benefits • Identifies the most important work ahead for  the board (big picture) • Clarifies what the board expects of members  and committees T k h k f d• Takes the guess work out of agendas • Raises likelihood the board will fulfill its duties &  meet its goalsmeet its goals • Keeps (or shifts) focus on governance • Helps the board hold itself accountable 8 Helps the board hold itself accountable
  • 9. Annual Governance Plan for your Board What to Include • “Big 5” categories for “planned attention” 1. Strategy and trends (big picture) 2 Board development goals2. Board development goals 3. Monitoring the organization’s performance (goals, $,  programs, etc.) 4. Managing the performance of the board  and its committees 5 Major “must‐dos” from policies bylaws other requirements5. Major  must dos  from policies, bylaws, other requirements • What, when, success measures, responsible party i l 9 • Committee plans 
  • 10. Sample Board Action Plan When Performance or Success  Who is Responsible What We Will  Accomplish Deadline, quarterly, key  board meeting dates,  etc. Measures p Committee or ad‐hoc  group, point person,  etc. 1 Elect new board Q1 Identify needs 3 b th t Nominating Committee1. Elect new board  members Q1 – Identify needs Q2 – Propose slate 3 new members that  provide needed skills Nominating Committee 2. Decide whether to  Q2 – Identify issues Decision made, meets Ad‐hoc Committee expand to Butler  County Q3 – Identify options &  criteria Q4 – Decide agreed upon criteria 3. Review org’n's  performance on  annual goals Q2, Q4 Reviewed on schedule  and decisions made Full board, with  preparation from Exec.  Cmte and Staff f l hl d4. Increase financial  oversight Monthly: meetings and  budget reports Reduced variation Increased confidence Clean audit Finance Committee  (reactivate) i h l l h i i h i5. Improve oversight  and support of Exec.  Director Q1 – Set annual goals Q3 – Feedback, input Q4 ‐ Conduct review, set  new goals Exec. Dir.  and Board  satisfaction with  support and feedback  (debrief) Chair with review  committee
  • 11. Sample Board Action Plan When Performance or Success Who is Responsible What We Will Accomplish Deadline, quarterly, key  board meeting dates, etc. Performance or Success  Measures Committee or ad‐hoc  group, point person, etc. 1 Elect new board Q1 Identify needs 3 b th t Nominating Committee1. Elect new board  members Q1 – Identify needs Q2 – Propose slate 3 new members that  provide needed skills Nominating Committee 2. Decide whether to  d t B tl C t Q2 – Identify issues Q3 Id tif ti & Decision made, meets Ad‐hoc Committee expand to Butler County Q3 – Identify options &  criteria Q4 – Decide agreed upon criteria 3. Review org’n's  performance on annual  goals Q2, Q4 Reviewed on schedule  and decisions made Full board, with preparation  from Exec. Cmte and Staff 4 I fi i l M hl i d Fi C i4. Increase financial  oversight Monthly: meetings and  budget reports Reduced variation Increased confidence Clean audit Finance Committee  (reactivate) 5. Improve oversight and  support of Exec. Director Q1 – Set annual goals Q3 – Feedback, input Q4 ‐ Conduct review, set  new goals Exec. Dir.  and Board  satisfaction with  support & feedback  (d b i f) Chair with review  committee
  • 12. Committee Plans  Wh d 1. Clear scope  and  charge for the  year (or next 6 mos ) What do  committees year (or next 6 mos.) 2. Role of the board on major tasks • Do it need to be • Do it   keep us posted or  little reporting needed successful? • Input • Approval • Help us decide (as a full board) 3. Approval of their plans 4. Leadership 12 4. Leadership
  • 13. Sample Committee Annual Plan Fundraising Committeeg What We Will Accomplish When Deadline,  quarter, key  board meeting Full Board Role(s) Approve, give input,  report to, none  needed Performance or  Success Measures board meeting  dates, etc. needed 1. Identify resource and staff  Feb Approve Approved, doable support needs, refine  plans as needed 2 Board training on asks Apr Participate Increased confidence in2. Board training on asks,  donor meetings, opening  doors Apr Participate Increased confidence in  fundraising roles 3. Summer FR event July Input, Participate $10,000 net Volunteers outside board  engaged 4. Raise board match for the  fall FR campaign Sept Give or raise $ $5,000  total 100% board participation
  • 14. How to Create your Plan Identify what you need to  Reviewy y accomplish as a board 1. Brainstorm ideas Executive Director Salary Review for • Use 5 areas, minutes,  or bylaws as prompts • Tip: 6” x 8” sticky notes Hold Art on River Review for Allison • Tip: 6  x 8  sticky notes 2. Organize similar ideas  together and clarify  on River Fundraiser Board Elections g y intentions 3. Decide what to include  Recruit Board Member with Fi a ewith Finance Skills
  • 15. Questions? 15
  • 16. How to Create your Plan Assign work to committees  or ad‐hoc groupsor ad hoc groups  – Identify tasks that need  clarificationclarification – Charge committees with  returning with their annual g plans, if needed  S h d l d t t iSchedule dates to review  and approve the annual  plan and committee plans
  • 17. Creating Accountability 1. Ask, “How will we keep , p our plans moving and be  accountable to each  other?” 2. Schedule milestones and  tasks in board agendas 3. Refer to the plan at  imeetings 4. Board president oversight  and omm ni ation 17 and communication
  • 18. Creating Accountability What is the appropriate role of staff?What is the appropriate role of staff? 18
  • 19. Review and Questions 1. Reflect on the roles and responsibilities of a nonprofit Board and  assess areas where your own Board can be strengthened 2. Identify steps you can take to strengthen your organization’s  Board recruitment and orientation practices 3. Identify the benefits of a board governance plan and know 5  things every plan should include  4. Consider steps to engage your board in building a plan 5. Create accountability mechanisms to ensure progress 19
  • 20. Next StepsNext Steps What seems most importantp for you to do next?next? 20
  • 21. Upcoming Programs & Resources Custom Designed Services Si t I t i PSignature Intensive Programs 1. Leading from Within 2014 2. Executive Leadership Development Program 2014 Distance Learning 1. Leading Coalitions and Networks (February-March 2014) 2 E l ti Y I t (M h A il 2014)2. Evaluating Your Impact (March-April 2014) Online Resources 1. Benchmarking Your Organization’s Development (workbooks for staffed and all-volunteer groups) 2. Expectations of Exec. Director, Board, & President, other tools 21 www.icl.org
  • 22. Thank you!   Please give us feedback by  l i h h illcompleting the survey that will  pop up after the webinar endspop up after the webinar ends.  
  • 23. Please contact us! Institute for Conservation River Network Leadership (ICL) Nancy Oswald Ph (301) 270 2904 Paco Ollervides Phone: (914) 400 8210Phone: (301) 270-2904 Email: nancy@icl.org Peter Lane Phone: (914) 400-8210 Email: FOllervides@rivernetwork.org Diana Toledo Phone: (301) 270-2903 Email: peter@icl.org Phone: (828) 258-2109 Email:Dtoledo@rivernetwork.org Kristy Meyer, Ohio Environmental Council, KMeyer@theOEC.org

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