Get recognized workshop 2011-2012 (greek life)Presentation Transcript
Get Recognized! Workshop Workshop for Greek Life Organizations Applying for Recognition for the 2011-2012 Academic Year
Overview Welcome to the Get Recognized! Workshop. The Student Activities Center is excited to have your organization get recognized by the Student Activities Center for the 2011-2012 year. FSU has over 550 recognized student organizations on campus, and each organization helps create unique involvement opportunities that enhance the student experience.
This workshop is designed not only to help you become a recognized student organization (RSO), but also to provide information to help your organization to be successful on campus.
Overview During the workshop, six main areas will be covered:
People to Know
Policies and Procedures
Quiz and Next Steps
Responsibility of Information As officers of your organization, you are responsible for sharing the information in this workshop with the other officers and members of your organization. You will be held accountable if your organization or members violate any University policies, state, federal, and/or local laws. Please be aware of all the various University policies and procedures that are provided in this workshop, in the Student Handbook, and the Student Conduct Code, found at the link listed below. Should any policies be violated, you will be responsible along with your organization. (http://deanofstudents.fsu.edu/policy.html)
Dates and Deadlines The recognition process for the 2011-2012 year opened July 5, 2011. All organizations that were previously recognized have until September 30th, 2011 to complete the process to re-recognize.
New organizations may recognize at any time during the year while the recognition process is open. There is no deadline for starting a new organization on campus. However, keep in mind that regardless of when you complete the recognition process, every organization must re-recognize every year.
Dates and Deadlines If this process is not completed by September 30th, any unrecognized organizations will lose any privileges associated with recognition, such as the ability to reserve space, receive funding, or participate in campus events. It is possible to reinstate your organization at any point by successfully completing the re-recognition process within one year. Keep in mind, however, that losing your recognition at any point can greatly impact your organization’s ability to function on campus. Therefore, it is not advised to allow your recognition to lapse. If your organization has been unrecognized for over a year, please contact Student Organization Services in the Student Activities Center before attempting to re-recognize. (http://union.fsu.edu/sac/sos/)
RSO Privileges As a RSO on campus, you are afforded many privileges. These privileges can help lead to a successful year of programs, events, and meetings. Some privileges include:
Space reservations with Oglesby Union Guest Services & other campus departments
Tabling at Market Wednesday
Participation in campus-wide events
Event Planning resources
Printing through Student Publications
Storage & eligibility for Office Space in the Student Activities Center
Market Wednesday Market Wednesday is a medley of activities that occurs every Wednesday of the semester in the Oglesby Union courtyard. A combination of RSOs, market vendors, and passersby makes the Union the place to be on Wednesdays. RSOs can participate by reserving a table to promote their events, recruit new members, fundraise, or just showcase their organization. RSOs can also sponsor the Amplified Sound Hour from 12:00pm – 1:000pm to showcase a band, hire a DJ, or showcase their own performance skills. For more Information on how to participate in Market Wednesday, visit http://union.fsu.edu/sac/market/.
People to Know
Student Activities Center The Student Activities Center (S.A.C.) wants to ensure the success of all RSOs on campus. The S.A.C. office is located on the 3rd floor of the Oglesby Union above the Art Center/Kaplan. It houses organizations and resources such as SOAR Board, Union Productions, Homecoming, Dance Marathon, Peer Involvement Counselors, Event Planning, and more. The S.A.C. serves as a guide for Florida State students to mold and create their own unique and fulfilling FSU experience.
Student Activities Center The S.A.C. also produces two online resources that can provide valuable information for RSOs. They include the Student Organization Services website (http://union.fsu.edu/sac/sos) and the RSO Handbook. The Student Organization Services website provides links to important campus resources and forms. It also provides news and updates for RSOs. The RSO Handbook compiles a lot of campus-wide resources into one document. You can find information such as off-campus banking, international travel, reservation policies, and other detailed information you may need throughout the year.
Student Activities Center The following staff members are in the S.A.C. and are always happy to help:
Student Organization Services
~Kelly McDowell and Alyssa Zewe
Event Planning & Homecoming
~Allison Black and Ashlie Baty
Union Productions & Club Downunder
~Lori Vaughn, AmmaMarfo, SendiColquittd, and Cassidy Sansone
~Joe Lowder and Karli Sherman You can find more information at http://union.fsu.edu/sac or by contacting 850-644-6673 or firstname.lastname@example.org.
SOAR Board One student group on campus that serves as a resource to all RSOs is the Student Organization Advisory and Resource (SOAR) Board. SOAR Board is an entity of the Student Activities Center and serves as a liaison group to all RSOs. The board is comprised of involved student leaders, which throughout the year provide valuable resources and events such as workshops, peer advising, the RSO Presidents’ Mixer, Market Wednesdays, and more. You can find out more information about SOAR Board at http://union.fsu.edu/sac/soar/.
Oglesby Union Board Another important group of students to know is the Oglesby Union Board. The Oglesby Union Board is established to provide students, faculty, and staff with activities, programs and services offered through the Oglesby Union Complex. The Oglesby Union Board represents the University community to ensure that the facilities, services, and amenities offered by the Oglesby Union Complex meet the needs and interests of their constituents. These students are elected to represent you. You can find more information about the Oglesby Union Board at http://union.fsu.edu/unionboard/.
Other Important Departments Many departments on campus offer resources to RSOs. Below are just some departments you may want to know:
Policies and Procedures
Important Policies All policies in place for RSOs are implemented to help you be successful on FSU’s campus. The following are links to some of the most important polices to know as you begin to hold meetings, events, and function as a RSO. The RSO Handbook and the Student Conduct Code will cover all policies that must be followed more in depth. Your organization is responsible for following these policies at all times. So it is important for you to be familiar with them
Hazing Policy The FSU Student Conduct Code defines hazing as “Any group or individual action or activity that inflicts or intends to inflict physical or mental harm or discomfort or which may demean, disgrace, or degrade any person, regardless of location, intent, or consent of participant(s).” FSU is committed to creating a hazing-free community and is a premier anti-hazing institution. Hazing is never tolerated, and your organization needs to make the same commitment. You can sign the Hazing-Free Community Pledge, find resources and more information, and make anonymous reports online at http://hazing.fsu.edu.
University Posting Policy The University Posting Policy is designed to help organizations publicize events while keeping the campus beautiful and clean. Areas are designated around campus for chalking, flyers, banners, free-standing signs, and more. For maps and more information about approved posting areas, visit http://posting.fsu.edu.
Civility Statement All students, faculty, and staff at FSU are expected to “Uphold the Garnet and Gold,” and the same applies to your organization. The Civility Statement was created in 2010 to remind us to:
Demonstrate respect for ourselves and others
Take responsibility for yourself and those around you
Reflect the values of the Florida State University
You can find out more about the Civility Statement and the associated gold coins online at http://uphold.fsu.edu/.
Reserving Space One of the best privileges of being an RSO is the ability to reserve space on campus. Most often, RSOs reserve space through the Oglesby Union Guest Services department. They can help you find space in the Oglesby Union, the Askew Student Life Center, and the Student Services Building to hold your meetings and events. They can also assist you in reserving space in academic buildings (HCB, Bellamy, etc). Reservations can be made online or in person. To find more information on Guest Services, visit http://union.fsu.edu/guest_services/.
Reserving Space Other departments also allow RSOs to reserve space, but keep in mind that each department has its own policies for reserving and using their space. Be sure to find out as much information as you can before hosting events in any space. Here are departments you may contact to reserve space:
The Center for Global and Multicultural Engagement (The GLOBE): http://cge.fsu.edu/theglobe/
University Relations (to reserve Miller Hall or Langford Green): http://unirel.fsu.edu/Space-Reservations
Campus Recreation or the FSU Reservation: http://fsu.campusrec.com/facilities.shtml
Housing/Residence Life (contact individual residence halls): http://housing.fsu.edu/
Event Permits At FSU, the permitting process is very important for RSO events held on campus. This process ensures your events are safe and not in violation of any University policy, state, federal, and/or local laws. The Event Permit must be completed at least 10 business days prior to the event. If the event requires contracts, the permit must be completed at least 15 business days prior.This process will help you navigate through any needed contracts, reservations, other departments you many need to contact, and policies. The Event Permit can be found at http://union.fsu.edu/sac/eventplanning/.
Event Permits An Event Permit is required for any event which involves one or more of the following:
Large or emotionally charged crowds
Appointed or elected officials or candidates will be present
Performers, speakers, or other acts unaffiliated with sanctioned FSU academic programs or RSOs
Rallies/demonstrations held in areas other than designated free speech zones
One or more contracts or rentals (like artist contracts, DJ contracts, inflatables, tents, etc.)
Fundraisers or events where money exchanges hands
Physical activity, 5k, or walk
Minors on campus
The event is held outdoors
Co-Sponsorships RSOs are encouraged to co-sponsor events with each other. By co-sponsoring programs/events, RSOs can save money and time on planning and budget. It will also attract more students to events through the expanded publicity and word-of-mouth. When attempting to co-sponsor an event, think about the purpose of the event and what other RSOs/groups might want to get involved. Remember, you can search http://studentgroups.fsu.edu to find other RSOs who may have similar interests as yours. Additionally, Union Productions, and FSU’s programming board can co-sponsor programs with RSOs. You can find the request form at http://unionproductions.org/co-sponsorships.
Recognition Requirements Whether you are a re-recognizing organization or starting a new organization, you must follow these requirements to be a RSO at FSU:
Complete a Get Recognized! Workshop and Quiz
Have at least 10 members (must be FSU students)
Have at least 2 officers (must have at least a 2.0 GPA)
Have a full time FSU faculty/staff advisor
Upload all information to the organization’s profile online at http://studentgroups.fsu.edu
Download, read, and have the president and advisor sign the Recognition Application to be returned to
the Student Activities Center.
Recognition Requirements **Remember** The recognition process must be completed by September 30th for returning organizations to maintain the privileges of recognition.
Important Guidelines Organization Name Policy The university’s name may only appear at the end of the organizations name and should be followed by the statement “a Recognized Student Organization” (i.e. Student organization at Florida State University, a Recognized Student Organization). The name of the university should be in one of these forms:
Florida State University
Important Guidelines Advisor Your advisor can play a very important role with your organization. The advisor’s role is to help your organization be productive and successful. You are encouraged to find an advisor that will have an investment in the purpose of your organization. Resources for advisors and how to set up your own expectations for them can be found online and in the Advisor Manual found at http://union.fsu.edu/sac/sos. Remember your advisor MUST be a full-time faculty or staff member at FSU.
Quiz and Next Steps
Quiz Now that you have reviewed all the information in the Get Recognized! Workshop, you must complete a quiz to demonstrate the knowledge you have gained. In order to receive credit for completing the workshop, you must complete the quiz scoring an 80% or higher.
The link to the quiz will be provided at the end of this workshop.
Next Steps After you have finished the quiz, you must go to http://studentgroups.fsu.edu to create or update your organization’s profile and complete the recognition process. You must log in to the site using your FSU ID and password.
Next Steps Once logged into http://studentgroups.fsu.edu: If you are a returning organization, you can search for your group under the “Organizations” tab and click the button labeled “Register this Organization.” Most of your organization’s information should still be in the system from the previous year so you can review and update as needed. If you are a new organization, after you have logged in, you can go to the “Organizations” tab and click the button on the left of the page labeled “Register a New Organization.”
Next Steps The registration forms will walk you through a step-by-step process to complete the recognition process. Once you are finished, be sure to click “Submit” at the end of the registration form. If at any point you have questions, you can save the form and return to it later. You can then contact the Student Activities Center at 850-644-6673. Be sure to download, print, and have signed the Recognition Application as the last step of the online process. This form should be turned in to the Greek Life Office.
Next Steps Once the form is submitted online, and the signed RSO Application is turned in, your application will be reviewed. If any corrections are needed, you will be contacted through the registration form on studentgroups.fsu.edu. You will be given the opportunity to make any corrections and resubmit the form. When everything is complete and correct, you will be approved as a RSO for the 2011-2012 year. Remember: regardless of when you complete the process, you must renew your organization’s recognition every year!
Next Steps After you are approved, enjoy all the benefits of recognition, and remember to use your organization’s profile on studentgroups.fsu.edu to show off all the wonderful things your organization is doing on and around campus! Please click here to begin the quiz: https://union.fsu.edu/getrecognized