OneNote together with Office 365, provides a great way to collaborate on customer and product research and projects. In this presentation, we show you how to enable OneNote collaboration online and within your network.
How to Enable Collaborationin Microsoft OneNote 2010
IntroductionIn this slideshow we look at the various ways in which you can share Microsoft OneNote 2010 notebooks. -2-
Benefits of Shared NotebooksBeing able to share notebooks is useful for:•Collaborative research projects•Quick sharing of information with people indifferent geographic areas•Building collective wisdom -3-
Sharing NotebooksOneNote enables users to share:-•An existing notebook•Create a shared notebook on the flyNotebooks can be shared:-•On The Network•Online -4-
The Share Tab• All sharing command buttons, are on the Share tab of the Ribbon -5-
How to Share on a Network • To share on a network click on the Share This Notebook command from the Share tab of the Ribbon. This opens up the Share menu in the File tab. • Select which notebook you wish to share and how - either network or on the web. Click Share on Network. • Use the Browse button to locate where you would like to host the notebook so that other users can access it. • Click the Select icon and then select the Share Notebook button. The notebook is now accessible from within your network. -6-
How to Share Online • Tip: Without Office 365, you can still share a notebook online. You will require Microsoft SkyDrive which you can get with a free Windows Live account. • Go to the Share tab of the Ribbon and click on Share this Notebook. Select which notebook you wish to share and whether you are sharing your notebook on a network or on the web. • Select Share on Web. In section three choose whether you want to share the notebook publicly or not. • When complete, click the Share Notebook button. -7-
Create a New Shared Notebook• Go to the Share tab of the Ribbon and click on the New Shared Notebook command.• Select where you want the notebook to be stored - on a network, on the Internet, or on your computer.• Name the new notebook in the Name box.• Choose the location and, once the three fields are complete, click the Create Notebook button. -8-
Emailing a Page • When you send a copy of the page using email, you only sending them a static copy of one of your pages. • First make sure that the OneNote page that you wish to email is open on your screen, then click the Email Page command on the Share tab of the Ribbon. • A new email from your Outlook account appear with a copy of the page in it. Fill out the email and click Send to ping it off to your recipient. -9-
Password Protecting Sections • You can Password Protect sections you only want certain people to have access too. • To put a password on a section, right-click the tab of the section in the relevant notebook and select Password Protect this Section. This will open a pane on the right-hand side of the page. • Use the Set Password button to enter and confirm the password. Please note that you must unlock password protected sections to search within them. Caution: If you lose or forget your password, OneNote cannot recover your data. -10-
Wrap Up In this article we have looked at the various ways in which you can share Microsoft OneNote 2010 notebooks with other people.Now you can comfortably collaborate with colleagues, or family members, on any number of projects, from anywhere in the world.