2. A PRESENTATION BY BUSINESS MANAGEMENT
AND ENTREPRENEURSHIP STUDENTS
BME GROUP 1, GROUP “A”
COURSE TITLE: PROJECT 1 (PRO 1)
LEARNING OUTCOME 4: PROJECT PLAN
FACILITATOR: MR. VICTOR OGUNSOLA

3. TEAM MEMBERS
 Obu Sandra Ndika
 Ibiang Ebri Williams
 Ojah Arikpo Alfred
 Okoi Obasesam David

4. We are BLOSSOM
EVENT PLANNERS

5. INTRODUCTION
The key to a successful project is in the planning. Creating a project
plan is the first thing ‘‘Blossom event planners’’ do when
undertaking any kind of project.

6. PROJECT PLAN
A project plan is a living document that provides direction for a project.

7. OUR PROJECT WILL BE ANSWERING THE FOLLOWING
QUESTIONS
 What?………………. A birthday party.
 Why?…………………To plan a successful birthday event.
Who?………………… Allocation of task / Team members responsibilities
How?.................... Work breakdown structure(WBS).
When?………………….20th of June - 30th of July, 2015.
Where?………………… Axari hotel, Calabar.
 How much?…………. …N 2,250,650

8. THE PROJECT WE HAVE AT HAND
To plan a birthday party for Emerald Ayade, the first daughter of professor
Benjamin Ayade. The governor of Cross River state.

9. PROJECT BRIEF
Start date 20th 0f June. 2015
Project title Birthday party
Project sponsor The family of his Excellency Prof. Benjamin Ayade.
Project manager Blossom Event Planners.
Total cost N 2,250,650
Closing date 30th of July, 2015.

10. PROJECT ROLES AND RESPONSIBILITIES
PROJECT MANAGER……………………………..Sandra Ndika Obu
PROJECT ADMINISTRATOR…………………..Arikpo Alfred Ojah
SENIOR CONSULTANT……………………………Ebri William Ibiang
SYSTEM ADMINISTRATOR……………………..Obasesam D. Okoi

11. PROJECT VISION
Our vision for this project is to accomplished a successful top rated
birthday party for miss Emerald Ayade on the 30th July.

12. SCHEDULING
Search of venue 20-27 of June, 2015.
Printing of invitation cards 28 of June – 4th of July.
MC and DJ 5th - 8th July.
Comedian 9th – 15th July.
Souvenirs 16th – 22th July.
Food, drinks and decoration 29th – 30 July
Final day of execution 30th of July, 2015

13. OBJECTIVES OF OUR PROJECT
Preparing for the party with extra time is the best way to guarantee the birthday
success.
Pre-planning: A month before the party
Step 1. Budget
Step 2. Choose the date
Step 3. Pick the venue
Step 4. Making of a guest list
Step 5. Sending of invitations

14. ….CONT’D
Planning the Details: 3 weeks before the party
Food:
We intend to use a buffet which is easiest method of serving food.
Decorations:
This will be done by Benbas project consult.
Entertainment and games
Favours

15. PROJECT SCOPE STATEMENT
Invitation of guests
 Playlist compiled
 Food and drinks should be made available.
 No alcoholic beverages are to be served.
 Party will end by 10 pm, same day.

16. ….CONT’D
Technical Requirements
 Guest car park would be available.
 Noise level should not disturb neighbours.
 Music must alternate between slow and fast songs.
 Enough food for 100 guests.

17. KEY DELIVERABLES
 Project definition document
Project budget
Project schedule
 Status report
Lesson learnt log
Risk log document
 Final acceptance document

18. PROJECT BUDGET
ITEMS UNIT PRICE (N) QUANTITY TOTAL PRICE (N)
VENUE A Hall 1 Large Hall 150,000
PRINTING OF INVITATION CARDS 300 100 30,000
DECORATION MATERIALS
Materials 150 per yard 300 4,5000
Thumbtacks 500 2 1,000
Ribbons 250 5 1,250
Balloons 10 100 1,000
Table Toppers 150 50 7,500
Crystal Garlands & Strands 1,500 3 4,500
Flowers 100 50 5,000
Materials (lining) 1,5000 3 4,500
Chair Bows 50 50 2,500
Pendants & Ornaments 1,500 3 4,500
Total 36,250

19. ….CONT’D
ITEMS UNIT PRICE (N ) QUANTITY TOTAL PRICE (N )
Five (5) Steps Cake. 30,000 1 30,000
FOOD
A bag of rice (50kg) 11,000 1 11,000
Big tin of gino tomatoes 800 2 1,600
Fresh tomatoes 1,000 1 basket 1,000
Meat (full cow) 80,000 1 80,000
Chicken 1,500 20 kg 30,000
Spices 1,500 Varieties 1,500
Oil 3,000 2 Cans of Turkey oil 6,000
TOTAL 131,100

20. ….CONT’
ITEMS UNIT PRICE (N) QUANTITY TOTAL PRICE(N)
DRINKS
Cocktail wine 5,000 3 cartons 15,000
Varieties of fruit juice 2,000 3 cartons 6,000
Guinness malt 1,400 2 crates 2,800
Cans of minerals 500 10 cartons 5,000
Eva water (75cl) 1,200 7 cartons 8,400
Table 30 70 2,100
Hundred chairs 20 200 4,000
MC & DG 300,000 300,000
Souvenirs 300,000 Different gifts 300,000
Money for Blossom
event planners
(workmanship)
1,200,000 1,200,000
TOTAL N 2,250,650

21. IDENTIFYING DEPENDENCIES
 Dependencies are the relationships of the preceding tasks to
the succeeding tasks.
Finish-to-start:
The items that a milestone depends on, must be ready before the
next milestone can start.
F
S

22. Key milestones, Activity Planning (WBS) and
Responsibilities

23. STAKEHOLDERS INVOLVED
The celebrant
 The celebrant family
 Guests
 Blossom Event Planners
 Axari Hotel

24. RESOURCES
Human resources
Money (N 2,250,650)
 Materials resources

25. TIME SCALES
20th of June – 30th of July.

26. FINAL DEADLINE
30th July, 2015.

27. MARKETING RESEARCH
Primary market research

28. MARKETING PLAN
To market our event-planning business;
We render quality services at affordable prices.
 Build and maintain good relationship with our customers.
USP (Unique Selling Preposition)

29. BUSINESS ENVIRONMENT
 Calabar, being our business environment is peaceful.

30. ISSUES INVOLVED
 Theft.
 Power interruption.
 Ineffective communication.
 Poor weather condition.
 Poor time management on the invitees.

31. RISK INVOLVED
 Injuries through sharp objects during decoration
 Guns held by the security operatives
 Unclear roles and responsibilities.

32. LESSONS LEARNT
 Improvement in communication, in subsequent event planning.
 Making provision of adequate security.
 provision of a standby generator.

33. Conclusion
A project is successful when the needs of the stakeholders have
been met. Hence, all modalities have been put in place to
achieve this project aims.