OVCN CTW Communications & Outreach Coordinator role 2013
Ontario Volunteer Centre Network c/o Volunteer MBC, 7700 Hurontario Street, Unit 601 Brampton, ON L6Y 4M3 (905) 238‐2622 x229 email@example.com www.ovcn.ca Job Description: Communications and Outreach Coordinator (Contract Position) ChangeTheWorld ‐ Ontario Youth Volunteer Challenge Ontario Volunteer Centre Network Overall Responsibilities: Responsible for coordinating communications between Ontario Volunteer Centres (VCs) and the Ontario Ministry of Citizenship & Immigration (MCI) for the ChangeTheWorld ‐ Ontario Youth Volunteer Challenge, a partnership project between MCI and the Ontario Volunteer Centre Network (OVCN). Work on outreach strategy to ensure all participating VCs are successful and meet their targets. Specific Responsibilities: Outreach and Proactive Approach o Work with all participating VCs to ensure they have success and that they meet their targets. o Develop template for outreach strategy based on VCs respective target audience. o Provide necessary outreach tools (templates of letters – update and create new ones) and provide education to help: Engage youth (via the school boards, trustees, schools, youth clubs, community centres, etc.); Reach out to the participating community service organizations who can help create events; To obtain community celebrity endorsements; The media – templates of media releases; MPP’s and local politicians. o Provide one‐on‐one mentoring role to VCs who did not reach their goals last year and to first year participants. o Update list of campaign ideas. o Design webinar workshops on topic related issues. o Assist in updating and maintaining content in content management system (CMS) ChangeTheWorld website (Drupal platform). o Share past campaign learning’s and approaches with the VCs (e.g. mentoring, templates, consentrelease forms, etc.). o Assist VCs with the coordination and implementation of potential existing large provincial events (i.e. Daffodil Month ‐ Cancer Society, MeToWe, etc.). o Explore on‐line applications and tools for volunteer placement/referrals, and for tracking volunteer hours. o Create newsletter to communicate tips, ideas, media updates, etc. to VCs. o Assist VCs with electronic outreach (via social media and website) and support media relations/planning for VCs requiring assistance. o Distribute government messaging and promotional materials to local VCs. o Develop a provincial media relations strategy and work with local VCs on the successful implementation.
Ontario Volunteer Centre Network c/o Volunteer MBC, 7700 Hurontario Street, Unit 601 Brampton, ON L6Y 4M3 (905) 238‐2622 x229 firstname.lastname@example.org www.ovcn.ca Administration – Coordination with MCI o Provide overall project administration in the development, implementation and evaluation of the 2013 ChangeTheWorld ‐ Ontario Youth Volunteer Challenge. o Provide template for work plan and schedules to VCs. o Identify and address issuesneeds as they arise, and liaise with MCI program staff for timely resolution. Coordination with VCs o Facilitate all conference calls with VCs, the OVCN and MCI. o Primary point contact for all VCs participating in the 2013 campaign. o Provide ongoing liaison with the local VCs, MCI program staff and, where required, MCI’s Communications Branch. o Compile campaign updates from each centre. o Manage CTW documents and key information via “The OVCN Space” (an on‐line community forum). o Ontario Youth Ambassadors for Change (OYAC) committee involvement by attending their monthly meetings or to be available via conference call to offer advice/follow‐up. o Develop and implement a communications mechanism between VCs to include emails, conference calls, OVCN website (liaise with local VCs and disseminate related information, etc.). Reporting and Roll‐up o Provide survey tools/question templates to VCs to evaluate success and generate smoother reporting. o Roll‐up individual VCs evaluation and Summary Report ‐ disseminate template to VCs for completion. o Post NVW Evaluation ‐ prepare summary of findings and forward final report to MCI and the OVCN Steering Committee. Desired Qualifications: • Post‐secondary education: Communications, Project Management, Event Management, or related training. • Demonstrated experience of working with youth groups and/or initiatives, more specifically in the not‐for‐profit sector. • Experience of working with volunteers, individuals or in a group setting, is required. • Superior organizational skills and attention to detail, effective communication and interpersonal skills required. • Experience developing and implementing media relations strategies. • Highly proficient with Microsoft Office (Word, PowerPoint, and Excel) and a solid background in electronic communication tools (creating e‐newsletters). • Demonstrated experience in data analysis and the use of on‐line survey systems (i.e. Survey Monkey, etc.). • Experience with using web design tools (Content Management Systems) and social media applications (i.e. Facebook, Twitter, etc.).
Ontario Volunteer Centre Network c/o Volunteer MBC, 7700 Hurontario Street, Unit 601 Brampton, ON L6Y 4M3 (905) 238‐2622 x229 email@example.com www.ovcn.ca Desired Qualifications (continued): • Experience with graphic design programs (i.e. Adobe Creative Suite – PhotoShop, Illustrator, InDesign, etc.) would be considered an asset. • French language (written and spoken) would be considered an asset, but is not essential for this role. • 5+ years’ experience in the field of communications or project management. • Must be a team player and have a strong personal commitment to volunteerism. • Knowledge or working experience within a not‐for‐profit organization, as well as experience with a provincial organization or association, is considered an asset. Contract Period: January 7, 2013 to July 26, 2013 (29 weeks) Salary: $23.00 / hour Reporting: Reports to the Marketing & Communications Manager at Volunteer MBC/Administrator for the ChangeTheWorld Provincial Grant, on behalf of the Ontario Volunteer Centre Network. To Apply: ‐ Mail resume and cover letter to: Volunteer MBC, 7700 Hurontario Street, Unit 601, Brampton, ON L6Y 4M3 ‐ Or send by fax to: 905.595.2612 ‐ Or email resume in Word or PDF format to: firstname.lastname@example.org Deadline for submissions: Friday, December 7, 2012 at 5:00 p.m.