ORCID Implementation and Outreach at the University of Michigan

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From the ORCID Outreach Meeting, May 21-22, 2014, held in Chicago, Illinois, USA. https://orcid.org/content/orcid-outreach-meeting-and-codefest-may-2014

Best practices in the promotion and creation of ORCID identifiers for faculty, staff, and students: outreach and policy

Institutional culture varies between universities and research institutes, necessitating a locally relevant approach to integration of ORCID identifiers. In this session, institutions will share information about their decision-making, business planning, and strategies for communications and adoption within their communities.

Moderator: Kristi Holmes, Director, Galter Health Sciences Library, Northwestern University, and Outreach Lead, VIVO

Presenters:

Theodora Bakker, Associate Director Knowledge Informatics and Systems & Technology, New York University Langone Medical Center
Gail Clement, Associate Professor & Scholarly Communication Librarian, Texas A&M University
Christopher Shanahan, Assistant Professor and Faculty Lead, BU Profiles, Boston University School of Medicine
Alix Keener, ORCID Project Manager, University of Michigan
Sally Rumsey, Digital Research Librarian at the Bodleian Libraries, University of Oxford

Published in: Technology, Education
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ORCID Implementation and Outreach at the University of Michigan

  1. 1. ORCID Implementation and Outreach at the University of Michigan Alix Keener, U-M ORCID Project Manager ORCID Outreach Meeting, May 22nd, 2014
  2. 2. • Background • Stakeholders • Implementation Task Force • Pilots • Next steps ORCID Outreach Meeting, May 22nd, 2014
  3. 3. As of March 2014, U-M had (conservatively) 6514 people with research-level appointments of some sort — faculty, research scientists, GSRAs. Of those, 909 people had the same “Lastname, First initial” as someone else: that’s 14%. Specifically, there were 18 “Y. Chen’s,” 18 “Y. Zhang’s,” and (a mere) 14 “J. Lee’s.” ORCID Outreach Meeting, May 22nd, 2014 Background
  4. 4. Stakeholders Information and Technology Services Taubman Health Sciences Library Medical School Information Services Office of Research and Sponsored Programs (ORSP) ICPSR, Michigan Experts, MCV systems, etc. ORCID Outreach Meeting, May 22nd, 2014
  5. 5. ORCID Task Force Created: May 2013 • Implementation and exploration group (+ 2 ambassadors) within MLibrary • Outreach to Medical School Information Services; Information and Technology Services; ITS produces use cases • Scaling implementation to campus • at the point of applying for grants: add their ORCID to the application • scholarly identity management ORCID Outreach Meeting, May 22nd, 2014
  6. 6. ORCID Task Force ORCID Outreach Meeting, May 22nd, 2014 http://www.lib.umich.edu/orcid
  7. 7. ORCID Outreach Meeting, May 22nd, 2014 http://guides.lib.umich.edu/ORCID
  8. 8. Task Force Recommendations 1. Create IDs sooner rather than later 2. Incorporate ORCIDs into our institutional repository, Deep Blue 3. Promote ORCID primarily as author disambiguation tool 4. Partner with research office and medical school for integration ORCID Outreach Meeting, May 22nd, 2014
  9. 9. Pilot First group: U-M librarians in spring 2013 ~100 individuals Learning process: captive, prepped audience, yet didn’t have 100% success rate; worked through duplicate process on an individual level ORCID Outreach Meeting, May 22nd, 2014
  10. 10. Other Pilots Ad hoc testing: chair of Library ORCID task force is working with smaller groups of researchers on campus to batch IDs Ongoing: identifying campus research groups that are enthusiastic about ORCID to pilot test and gather feedback ORCID Outreach Meeting, May 22nd, 2014
  11. 11. Ongoing & Next Steps ORCID Outreach Meeting, May 22nd, 2014
  12. 12. Social // Technical ORCID Outreach Meeting, May 22nd, 2014
  13. 13. ‘Informal’ Plan • Ground-up • In-person outreach • Subject specialists • Small-group pilot testing and feedback ORCID Outreach Meeting, May 22nd, 2014
  14. 14. ‘Formal’ Plan • Top down initiative • Communication from deans, Provost • Planning for implementation across the University ORCID Outreach Meeting, May 22nd, 2014
  15. 15. Communication Plan • Message from Provost to broad campus • Message to medical campus from Dean of Medical School and VP for Research • Timing: must have the technical systems in place before these communications go out • Education for faculty and administrative staff • Subject librarians and faculty meetings ORCID Outreach Meeting, May 22nd, 2014
  16. 16. What else can we do? • Working through onboarding new employees vs. retrospectively creating IDs for current employees • Linking to other campus profiling systems to cross-populate profiles • Tie into existing programs ORCID Outreach Meeting, May 22nd, 2014
  17. 17. What else can we do? • Include in eResearch (grants and applications) • Integrate into med school CV system, profile system • Identity and Access Management initiative • Integrate into Mcommunity (LDAP) • Authority control on campus level ORCID Outreach Meeting, May 22nd, 2014
  18. 18. Thank you. alixkee@umich.edu @alix_rae ORCID Outreach Meeting, May 22nd, 2014 http://orcid.org/0000-0002-5606-9176

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