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Identification of Early Career Researchers: How Universities and Funding Organizations are Using ORCID


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Funding agencies, universities, and research institutes all face challenges of reliably identifying their researchers and monitoring outcomes over time. All researchers—and especially early career …

Funding agencies, universities, and research institutes all face challenges of reliably identifying their researchers and monitoring outcomes over time. All researchers—and especially early career researchers seeking to establish their careers—need to be reliably connected to their research outputs, without the confusion common, changeable names creates. Graduate students and postdoctoral researchers supported by grants also have specific challenges: if they are not the PI, they are not included in grant information; they may not even know which grant(s) they are supported by; and as a result, the existing challenges of reliably tying publications to grant funding are even more problematic. The use of the unique, persistent ORCID identifier can help support outcomes tracking and evaluation.

In 2012, the U.S. National Institutes of Health Biomedical Research Workforce Working Group made recommendations that the NIH should take to support a sustainable biomedical research workforce in the U.S. In the course of its study, working group members were “frustrated and sometimes stymied” by the lack of quality, comprehensive data about biomedical researchers. In response, NIH has recommended the development of a simple, comprehensive tracking system for trainees, implemented a shared, voluntary researcher profile system called the Science Experts Network Curriculum Vitae (SciENcv), and encouraged the adoption of unique, persistent ORCID identifiers for researchers. Additionally, NIH has begun collecting data about individuals in graduate and undergraduate student project roles who are supported by NIH grants.

Research universities like Texas A&M are also responding by incorporating the ORCID identifier into their systems, enabling the improved identification, data collection, and career outcome tracking of students and postdoctoral researchers--and educating these early career researchers about the benefits they will receive from a unique, persistent research identifier. They are also beginning to link Electronic Theses and Dissertations (ETDs) to early career researchers' ORCID records.

ORCID is an independent, non-profit organization that provides an open registry of unique and persistent identifiers for researchers and scholars. ORCID collaborates with the community to integrate ORCID identifiers into research systems and workflows, improving data management and accuracy across systems. ORCID enables interoperability between research systems worldwide, ensuring that researchers are correctly and automatically linked to their contributions. Since its launch in October 2012, ORCID has seen rapid adoption by more than 670,000 researchers and 130+ member organizations.

From Webinar 4/23/14,

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  • 1. orcid.orgContact Info: p. +1-301-922-9062 a. 10411 Motor City Drive, Suite 750, Bethesda, MD 20817 USA Identification of Early Career Researchers: How Universities and Funding Organizations are Using ORCID 23 April 2014 Webinar
  • 2. Today’s Agenda 2 • Welcome, introductions, and brief introduction to ORCID Rebecca Bryant, ORCID • The adoption of ORCID identifiers by funding organizations Walter Schaffer, NIH • Challenges and benefits of using ORCID for early career researchers and research organizations Melanie Sinche, Harvard University • Encouraging the adoption and use of ORCID iDs by graduate students and postdocs Gail Clement, Texas A&M University • Q&A
  • 3. Introduction to ORCID Rebecca Bryant, PhD Director of Community, ORCID @ORCID_ORG 3
  • 4. What is ORCID ? The ORCID • Unique, persistent identifier for researchers & scholars • Free to researchers • Can be used throughout one’s career, across professional activities, disciplines, nations & languages • Embedded into workflows & metadata • API enables interoperability between siloed systems The ORCID Organization • Non-profit, non- proprietary, open, and community-driven • Global, interdisciplinary • Supported by the membership of organizations using the ORCID API  Funding organizations  Professional societies  Universities & research institutes  Publishers 4
  • 5. Why we need a persistent identifier J. Å. S. Sørensen J.Aa. S. Sørensen J. Åge S. Sørensen J.Aage S. Sørensen J. Åge Smærup Sørensen J.Aage Smaerup Sørensen 5 • Common names • Multiple names/transliterations • Name changes, esp. for women
  • 6. Facilitating interoperable exchange of information The ORCID API enables the exchange of information between systems: • Less time re- keying • Improved data • Easier maintenance • Better sharing across systems 6 Grants Repositories Researcher Information Systems Publishers Other identifiersSociety membership
  • 7. Adoption and Integration 7 ORCID has issued over 650,000 iDs since our launch in October 2012. Integration and use is international. Publishing 27% Universities & Research Orgs 39% Funders 7% Associations 15% Repositories & Profile Sys 12% EMEA 35% Americas 50% AsiaPac 15% Over 120 members, from every sector of the international research community - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 Oct NovDec Jan Feb Mar Apr May Jun Jul Aug Sep Oct NovDec Jan Feb Mar Creator Website Trusted Party
  • 8. ORCID Members & Integrators 8 Research Funders Professional Associations Publishers Universities & Research Orgs “AGU is implementing ORCIDs in our member records, editorial databases, and papers. Having the ability to uniquely identify scientists helps the society, editors, authors, and members in many ways, from improving efficiency to providing services and support.” Brooks Hanson, Dir Publications, American Geophysical Union “We want to use ORCIDs to simplify the life of Oxford’s researchers for working with institutional systems and publishers’ systems by re-using already available information for publication data management and reporting. The motto is: Input once – re-use often.” Wolfram Horstmann, Assoc. Director, Bodleian Libraries, University of Oxford “Greater precision and transparency of the research outputs linked to a particular funder or grant is vital to help us better understand the impact of our funding.” Liz Allen, Head of Evaluation, Wellcome Trust “Not only does the ORCID system enable improved publishing processes, but publishers’ participation also enables improved processes for partners such as funding agencies and universities.” Craig Van Dyck, VP, Global Content Management, Wiley
  • 9. What information can you find in an ORCID record? • Name • Name variants • iD • Educational affiliations • Employment & history • Funding • Works—publications, data, patents, & more 9
  • 10. Resources • Find out more at • Integrations at other institutions • Use case examples – • Record creation guide – • Outreach resources – • ORCID Ambassadors – • Membership info at • Learn about tools to embed ORCID iDs at  • Blog: • Twitter: @ORCID_Org 10
  • 11. Outreach Meeting • Join us May 21-22 in Chicago for our Spring meeting: • University and professional association integration prototypes, supported by Sloan-funded Adoption and Integration program • faculty information systems • ETD systems • data repositories • access management workflows • association management workflows 11
  • 12. The adoption of ORCID identifiers by funding organizations Walter (Wally) Schaffer, PhD Senior Scientific Advisor for Extramural Research, U.S. National Institutes of Health 12
  • 13. NIH - ACD Working Group on the Biomedical Research Workforce • Chaired by ShirleyTilghman (Princeton) and Sally Rockey (NIH) • Modeling Subcommittee chaired by Bruce Weinberg (OSU) and Donna Ginther (KU) • Charge • Develop a model for a sustainable and diverse U.S. biomedical research workforce • Make recommendations to support a future sustainable biomedical infrastructure.
  • 14. Comprehensive NIH Tracking Options • Extend Requirement for NIH eRA Commons Accounts • Current Requirement • Students and Postdocs  On NRSA Since 1974  Comprehensive evaluation studies  NRSA service payback  Legally enforceable • NIH Reform Act of 2006  Evaluate Postdocs (and students) as for NRSA  Require CommonsAccount for Postdocs beginning in FY 2010 – • Extend to students on NIH projects • Capture in annual progress report • Implement for October 2014
  • 15. Comprehensive NIH Tracking Options (cont.) • NRSA ResearchTrainingTables • Automate • Build on NIEHS/FIC CareerTrac and NINDSTraineeTracking System • Share database with Program Directors • Prepopulate with existing eRA Commons and Appointment data • Information available to reviewers • Information also available to analysts for tracking and evaluation • Once built  Extend reporting period to 15 years  Include all students and postdocs that participate in the training program
  • 16. Comprehensive NIH Tracking Options (cont.) • Enhance SciENcv – Create on-line, structured biosketches • NLM/NCBI,  Eight Federal Agencies,  Federal Demonstration Partnership (FDP) • Create auto-populated, CV-like data collection • Generate biosketches for Federal grants for any agency • Unambiguous, claimed links between researchers - their grants and – their scientific output • Available as beta version • Substantial NIH update by the end of Spring • Eventually replace biosketch images • NSF added by October
  • 17. SciENcv BetaVersion, Introduced September 2013 Inputs ORCID eRA Commons NCBI My Bibliography Output NIH & NSF Biosketch
  • 18. Connecting your ORCID
  • 19. Comprehensive NIH Tracking Options (cont.) • Use Open Researcher and Contributor IDs (ORCID) • Some publishers & funders encourage or require ORCID IDs • Brisk adoption • Portal to ORCID within SciENcv • Users consume ORCID and associate ORCIDs with publications and grants • Help identify individuals and their scientific contributions • Facilitate identification of individuals across systems (agency to agency)
  • 20. Biosketch PDF export
  • 21. Plans for SciENcv Enhancements • Maintain Multiple NIH biosketches – clone from existing • Describe scientific contributions • Non-publication output – prepopulate RPPR-Section C • Users pull data from external profile systems (e.g., VIVO) • Variable levels of information exposure • API transfer data to/from EndNote, Scopus, Linked In, etc. • Allow delegates to enter data • Additional output options • Revised biosketch pilot • Add NSF by October 2014
  • 22. Challenges and benefits of using ORCID for early career researchers and research organizations Melanie Sinche Director, FAS Office of Postdoctoral Affairs, Harvard University 22
  • 23. Case Study: Harvard University • Decentralized campus • 10 separate schools • Tracking systems for postdocs vary across schools  Several different systems used to track postdocs  Individual departments also maintain their own tracking systems CHALLENGE: How can we identify our postdocs in an efficient way?
  • 24. • Various funding sources • Over 1,000 postdocs are not on payroll, due to types of funders, funder requirements CHALLENGE: How can we use tracking systems to ensure equity, regardless of funding source? Case Study: Harvard University
  • 25. • Postdoc outcomes difficult to track • NSF: Early Career Doctorates Survey • Need for exit data on the local level remains • Graduate student outcomes also difficult to track • Survey of Earned Doctorates (SED) • Local exit surveys CHALLENGE: How can we capture data on outgoing graduate students and postdocs effectively? Case Study: Harvard University
  • 26. How can ORCID help with outcomes tracking? A persistent identifier benefits researchers & organizations • The ORCID identifier stays with researchers throughout their career • Connects them reliably with their research outputs • Improves discoverability of their research • Improves information sharing—offering us all better data in the future ORCID Public Data “All data contributed to ORCID by researchers or claimed by them will be available in standard formats for free download (subject to he researchers’ own privacy settings) that is uploaded once a year and released under a CC0 waiver.” 26
  • 27. Encouraging the adoption and use of ORCID iDs by graduate students and postdocs Gail Clement Associate Professor & Scholarly Communications Librarian Texas A&M University 27
  • 28. Establishing and Curating Scholarly Identities with ORCID Gail Clement Associate Professor, Office of Scholarly Communication Texas A&M University Libraries
  • 29. Goals of Campus ORCID Integration for early career scholars & professionals • Establish scholarly identity at start of career • Position new scholars for ready success with publishers, funding agencies, and other research support systems requiring ORCIDs • Develop scalable and trusted infrastructure for tracking student outcomes over time • Build greater publishing capacity for Libraries and University
  • 30. Plan for Integration or ORCIDs • Clear policy hurdles with university administration • Join ORCID for access to API and Tech support • Mint ORCIDs for 10,000+ graduate students • Conduct outreach and training to support new and existing ORCID owners • Integrate ORCIDs into key information systems, incl. Vireo ETD submission and management system • Develop ORCID app for sustainable management of ORCIDs over time • Expand program to cover faculty and research staff
  • 31. Rudder’s Rangers assaulting Pointe Du Hoc, Normandy, June 1944 Mobilizing a Community!
  • 32. Progress To Date • 10,334 ORCIDs minted for graduate students • 2138 claimed in first 9 days • Unclaimed ORCIDs due to variety of reasons: – Email not working (120) – Email not checked despite university requirement (lots) – Email checked but instructions not followed (some) • Students who claim almost universally pleased to have an ORCID • One student objected to our minting the ORCID
  • 33. Lessons Learned So Far • Technical approach needed to success at scale ORCID minting system • High-touch system equally essential to jump seams with technology, engage users and attain buy in • High Tech High Touch
  • 34. Outreach and User Support
  • 35. Support at Point of Need
  • 36. Integration with Library Public Services
  • 37. Integration with Graduate School Service
  • 38. Evidence of Impact I was in attendance last night at the Graduate Student Council meeting. Thank you for your presentation in regards to ORCID. I am hoping to attend one of your workshops to register for ORCID. Please let me know when they workshops are scheduled. Thank you, Doctoral Student, Ag Economics These services are good tools to make us more scientifically visible. Thanks and I really appreciate your hard work, Doctoral Student, Construction Engineering We currently have 47 people registered for this Wednesday’s ORCID workshop. Please let me know if there is anything else we can help you with in preparation for the workshop. Graduate Assistant / Event Assistant Office of Graduate and Professional Studies By the way, I've been mentioning ORCID in scientific-writing classes and workshops for a while. And a few months ago, as part of my work with the AuthorAID project, I featured ORCID as a Resource of the Week ( details/35/). Professor, Integrative BioSciences
  • 39. Questions? 39