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OHDS 2010

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  • 1. OHDS Strategic Update to Parents Parent Meeting 2010 12/08/10
  • 2. OHDS Mission Statement “ Oakland Hebrew Day School (OHDS) is a modern Orthodox Jewish day school providing excellence in Jewish education to the entire Jewish community. Our focus is on the needs of the whole child, fostering a love of learning and a strong sense of Jewish identity. We place equal emphasis on Judaic and general studies, helping our students develop a solid academic foundation in each. We also recognize the significance of the State of Israel and its people, as well as a sense of responsibility for their welfare. The Middot (character) and critical thinking skills our students acquire at OHDS will serve them well as they become tomorrow's Jewish leaders.” 12/08/10
  • 3. 12/08/10
  • 4. Roles and Responsibilities of the OHDS Board of Directors
    • Primary role of the board:
    • Develop and safeguard the school’s mission
    • Hire, support and evaluate head of school
    • Ensure short and long-term financial sustainability
    • Engage in fundraising
    • Set policies
    • Strategic planning
    • Review and maintain by-laws
    • Ensure legal compliance
    • Make a personally significant “stretch” gift
    12/08/10
  • 5. What the Board Does 12/08/10
  • 6. What the Board Does Not Do 12/08/10
  • 7. Annual Board Calendar
    • Board meets monthly. Monthly agendas include Head of School update, committee updates and board action items.
    • Meetings follow an annual calendar of topics linked to ongoing board responsibilities and strategic initiatives
    • Key topics:
        • Annual audit
        • Board recruitment and development
        • Budget setting (short and long-term)
        • Fundraising
        • Governance, nominations, election process
        • Head of School performance review
        • Strategic financial analysis
        • Strategic planning (short and long-term)
        • Tuition-setting
    12/08/10
  • 8. Board Profile
    • “ Working” board of directors, i.e. each board member is actively engaged in strategic board initiatives
    • Board members comprised of current parents, alumni parents and community members.
    • Expertise in legal, finance, personnel, fundraising, property management, strategy, marketing, communications.
    • Board terms are two years and renewable.
    • Board members are nominated and vetted by the Board Development Committee based on criteria related to the board’s strategic goals
    • Proposed new members are voted on by the whole board.
    12/08/10
  • 9. Board Committees
    • Current Board Committees
    • Audit*
    • Board Development
    • Building*
    • Communications/Marketing*
    • Finance and Investment*
    • Fundraising*
    • Personnel
    • * Committees include non-board members
    12/08/10
  • 10. How Board Committees Function
    • Chairs lead committees
    • Committees include board and non-board members
    • Committee work is linked to strategic plan priorities and on-going responsibilities
    • Committees make recommendations to the board
    • Board votes on key decisions
    12/08/10
  • 11. 12/08/10
  • 12. Strategic Plan and Board Priorities
    • Accreditation – DONE!
    • Board Development
    • Building/Maintenance
    • Communications/Marketing
    • Financial Planning
    • Fundraising
    12/08/10
  • 13. 2010-11 Board Strategic Priorities
    • Affordability & Sustainability
    • Financial Management & Investment Policy
    • Fundraising – Annual Fund & Scholarship Match
    • Board Development & Orientation
    • Master Facilities Planning Process
    12/08/10
  • 14. 12/08/10
  • 15. OHDS Budget 2009-2010 Income
    • Tuition and Academic Fees $3,049,000*
    • Fundraising $810,000
    • Other Income: interest income, dividends, rental income $164,000
    • TOTAL INCOME: $4,136,000
    • *(does not include field trips)
    12/08/10
  • 16. OHDS Budget 2009-2010 Expenses
    • Personnel related expenses $2,705,000
    • Financial Aid $632,000 (Covered by Fundraising, not tuition)
    • Operating Expenses & Educational Programs $520,000
    12/08/10 TOTAL EXPENSES: $4,048,000
  • 17. Financial Stewardship
    • As financial stewards of the school we:
      • Plan for the long-term
      • Evaluate cost-cutting options
      • Continue strong commitment to financial aid
      • Work to increase fundraising to support financial aid and other school priorities
    12/08/10
  • 18. How Does the Board Set Tuition?
    • Evaluate budgetary needs and fundraising capacity for the coming year
    • Examine affordability for OHDS families Investigate best practices from Partnership for Excellence in Jewish Education (PEJE), National Association of Independent Schools (NAIS), and Independent School Management (ISM)
    • Research tuition and tuition trends at other Bay Area independent and Jewish Day Schools
    • Balance all this with the board’s fiduciary responsibility to safeguard the school’s short and long-term financial sustainability
    12/08/10
  • 19. New for 2011-12
    • Board completed 9 month process examining affordability and sustainability opportunities. Financial modeling allowed Board to see entire picture
    • Announced tuition early to give parents time to plan for next year – lowest increase in 10 years
    • Created “Kulanu” Initiative – All of Us
      • TAP – “Middle Tier” tuition assistance
      • Sibling Discount
      • Deep commitment to financial aid
      • Seeking longer-term sustainable funds - $1mm match campaign
    • Leveraging $1mm Match and other long-term funds to support school & scholarships
    12/08/10
  • 20. 12/08/10
  • 21. OHDS Fundraising
    • In the last five years, the school has raised between $560-810k annually
    • 2010-11 challenge: aggressive fundraising targets during a challenging economy – goal of $760,000 and 100% participation
    • New $1 million Scholarship Match Campaign ! Goal to put $2 million to work to help annual scholarship funds
    • Note: Tuition dollars do not cover scholarships
    12/08/10 We need to raise a good deal of funds, but together we’ve done it before!
  • 22. 2009-10 & 2010-2011 Annual Fund
    • 2010-2011 Goals
    • Grants - $230,000
    • Individual Donors - $530,000
      • End of Year Appeal
      • Spring Gala
      • Individual Donors (small and large)
    • TOTAL: $760,000
    • Raised as of 12/1/10: $350,000
    12/08/10 2009-10 Annual Fund $810,00
  • 23. Fundraising - Key Strategies
    • Increased focus on major donors
    • Grant research and grant writing
    • $1mm match – opens door even wider to broader Jewish Community
    • Continue customized appeals and outreach to constituency groups, e.g., grandparents, alumni and their families
    • Targeted personal solicitations and meetings with donors
    12/08/10
  • 24. 12/08/10