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www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...
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www.boysandgirlsstate.org 1 2008 Annual Boys State Directors ...

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  • 1. 2008 Annual Boys State Directors Conference <ul><li>Reviewing and Updating Crisis Management Plans </li></ul><ul><li>Mike Bredeck </li></ul><ul><li>Director of Minnesota Boys State </li></ul><ul><li>903 3rd Avenue </li></ul><ul><li>Madison, MN 56256 </li></ul><ul><li>[email_address] </li></ul>www.boysandgirlsstate.org
  • 2. Reviewing and Updating Crisis Management Plans <ul><li>What is a Crisis Management Plan? </li></ul><ul><ul><li>Outlines Safety and Security Needs for: </li></ul></ul><ul><ul><ul><li>Participants, Staff, Host Facilities, etc. </li></ul></ul></ul><ul><ul><li>Details Supporting Resources and Shelters </li></ul></ul><ul><ul><li>Documents Reporting and Reaction Procedures </li></ul></ul><ul><ul><ul><li>Who to call, Where to go, What to do </li></ul></ul></ul><ul><ul><li>Does Not Replace Common Sense </li></ul></ul><ul><ul><ul><li>Enhances Initial Reactions by Having a Prepared Plan </li></ul></ul></ul>www.boysandgirlsstate.org
  • 3. Reviewing and Updating Crisis Management Plans <ul><li>What is a Critical Incident? </li></ul><ul><ul><li>An event or situation that may cause significant disruption to the normal operations of the program and/or events that are potentially damaging to the participants, program, and/or the sponsor, The American Legion </li></ul></ul><ul><ul><ul><li>For Example: </li></ul></ul></ul><ul><ul><ul><ul><li>Natural Disasters </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Family Emergencies </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Fire/Explosions w/Damage or Injuries </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Criminal Acts </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Inappropriate Conduct </li></ul></ul></ul></ul>www.boysandgirlsstate.org
  • 4. Reviewing and Updating Crisis Management Plans <ul><li>Why Have a Crisis Management Plan? </li></ul><ul><ul><li>Unfortunate Critical Incidents do Occur </li></ul></ul><ul><ul><li>Keep Everyone Safe </li></ul></ul><ul><ul><li>Minimize Effects of an Incident </li></ul></ul><ul><ul><li>Efficiently and Safely Resolve an Incident </li></ul></ul><ul><ul><li>Maintain the Program’s Integrity and Reputation as well as Limit Liability </li></ul></ul>www.boysandgirlsstate.org
  • 5. Reviewing and Updating Crisis Management Plans <ul><li>Contents of the Plan </li></ul><ul><ul><li>Reporting Procedures and Contact Information </li></ul></ul><ul><ul><li>Procedures and Roles </li></ul></ul><ul><ul><ul><li>Counseling Staff </li></ul></ul></ul><ul><ul><ul><li>Operating and/or Senior Staff </li></ul></ul></ul><ul><ul><li>Response for Each Potential Incident </li></ul></ul>www.boysandgirlsstate.org
  • 6. Reviewing and Updating Crisis Management Plans <ul><li>Reporting Procedures </li></ul><ul><ul><li>A Defined Chain of Responsibility and Cell Phone Numbers </li></ul></ul><ul><ul><ul><li>(e.g. Counselor -> Dean of Students -> Director) </li></ul></ul></ul><ul><ul><li>Minimum Report Details </li></ul></ul><ul><ul><ul><li>Nature of Emergency, extent of damage and possible assistance required </li></ul></ul></ul><ul><ul><ul><li>Location of Emergency </li></ul></ul></ul><ul><ul><ul><li>How the Information was Received </li></ul></ul></ul><ul><ul><ul><li>Time the Information was Received </li></ul></ul></ul>www.boysandgirlsstate.org
  • 7. Reviewing and Updating Crisis Management Plans <ul><li>Counseling Staff Responsibilities and Roles </li></ul><ul><ul><ul><li>Identify and Report Incidents </li></ul></ul></ul><ul><ul><ul><li>Direct, Calm, and Keep Their Boys Safe </li></ul></ul></ul><ul><ul><ul><li>Pass Information between Senior Staff and Boys </li></ul></ul></ul>www.boysandgirlsstate.org
  • 8. Reviewing and Updating Crisis Management Plans <ul><li>Senior Staff Responsibilities </li></ul><ul><ul><li>Each Potential Incident Requires a Unique Response and Plan </li></ul></ul><ul><ul><ul><li>Prior to Boys State </li></ul></ul></ul><ul><ul><ul><ul><li>Define Processes to Handle All Potential Incidents </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Assign Roles </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Review Plans with Host Institution/Community </li></ul></ul></ul></ul><ul><ul><ul><li>During an Incident </li></ul></ul></ul><ul><ul><ul><ul><li>Decide how to Best Resolve the Incident </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Communicate with Involved Parties as Needed </li></ul></ul></ul></ul>www.boysandgirlsstate.org
  • 9. Reviewing and Updating Crisis Management Plans <ul><li>Senior Staff Roles </li></ul><ul><ul><li>Should be Clearly Defined </li></ul></ul><ul><ul><ul><li>Police, Fire, and Campus Security Point of Contact </li></ul></ul></ul><ul><ul><ul><ul><li>Meet and Guide the Emergency Responders </li></ul></ul></ul></ul><ul><ul><ul><li>Medical Officer </li></ul></ul></ul><ul><ul><ul><ul><li>Coordinate On- and Off-Site Treatment </li></ul></ul></ul></ul><ul><ul><ul><li>Media Spokesperson </li></ul></ul></ul><ul><ul><ul><ul><li>Allowed and Can Intelligently Answer any Questions </li></ul></ul></ul></ul><ul><ul><ul><li>Recorder </li></ul></ul></ul><ul><ul><ul><ul><li>Gathers and creates documents for Insurance Agent, Department HQ, etc. </li></ul></ul></ul></ul><ul><ul><ul><li>Etc. </li></ul></ul></ul>www.boysandgirlsstate.org
  • 10. Reviewing and Updating Crisis Management Plans <ul><li>Possible Scenarios to Consider </li></ul><ul><ul><li>What if… </li></ul></ul><ul><ul><ul><li>A boy has a death in the family? </li></ul></ul></ul><ul><ul><ul><li>A severe storm rolls-in during afternoon sports? </li></ul></ul></ul><ul><ul><ul><li>A staff member is accused of physically assaulting a boy? (pushing, tripping, hitting, etc) </li></ul></ul></ul><ul><ul><ul><li>A boy reports another boy has tobacco, alcohol, or other illegal drugs? </li></ul></ul></ul><ul><ul><ul><li>A boy goes missing at night or during the day? </li></ul></ul></ul>www.boysandgirlsstate.org
  • 11. Reviewing and Updating Crisis Management Plans <ul><li>Resources: </li></ul><ul><ul><li>Boys Nation Crisis Management Plan </li></ul></ul><ul><ul><ul><li>Hand-out </li></ul></ul></ul><ul><ul><li>Van Dyk Insurance </li></ul></ul><ul><ul><ul><li>Web: www.XXXXXX.com </li></ul></ul></ul><ul><ul><ul><li>Phone: </li></ul></ul></ul>www.boysandgirlsstate.org

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