1. University of Bristol
DISASTER CONTROL PLAN
Background and Policy Document
Last update: Summer 2006
Due for review: Summer 2007
Types of disaster 4
Responsibilities & Organisation 4-5
Security microforms and photographs
Production of the disaster control plan
Establishment of team and training
Priorities for salvage
Disaster control equipment
Arrangements for back-up
Procedures for out-of-hours emergencies
Regional conservation aid
Raising the alarm
Assembly of available personnel
Enquiries from the Press and Media
Stabilising the disaster area
Preliminary assessment of damage
Setting up of an operations area
Briefing of team for salvage
Entry of disaster area
Making decisions on individual items
Procedure for Minor Disasters
Cleaning and rehabilitation of disaster area
Replacement of treated material
Ongoing evaluation of the plan
Who does what 19
Disaster box 20
Flowchart for Major library Disaster 21
Flowchart for Minor library disaster 22
Blank Damage list 23
Disaster Poster 24
A number of sources have been used in the preparation of this plan. These
include the M25 consortium Disaster Control Plan template, New York
University Libraries Disaster Plan workbook, University of Cambridge Disaster
control plan and recovery procedures, AULIC disaster plan, University of Oxford
Library Services ‘Conservation and Collection Care’ web pages.
“The University of Bristol Crisis Management Plan (CMP) is the framework for
command, control, co-ordination and communication of the response to a
crisis, emergency or major disruptive incident affecting the University, its staff
References are made in the Library’s Disaster Control Plan to the Crisis
Management Plan where appropriate. Members of the Library staff should be
aware of the existence of the University’s Crisis Management Plan.
Types of disaster
‘Disaster’ is used here to refer to any incident that poses a threat to human
safety and/or damage to library premises, stock or equipment. The scale and
type of disasters will vary but all have a potential impact on library service
Three broad types of disaster are distinguished:
• Major incident or emergency affecting the University as a whole, which
would be dealt with in the Crisis Management Plan.
• Major library disaster affecting one of the Branch libraries, causing a
significant disruption to services (e.g. closure/loss of access to core
stock) for more than one day.
• Minor library disaster affecting one of the branch libraries, causing little
or no disruption of services (e.g. closure for no more than half a day or no
loss of access to core stock).
Library disaster has an impact on the normal running of the University and it
therefore affects other Departments and personnel. The Bursar is responsible
for the buildings themselves, their maintenance and repair. The Security
Officer is responsible to the Bursar for all aspects of the security of buildings.
The Safety Officer is responsible for safe practice in all matters affecting
personnel and users. The Finance Officer is responsible for the insurance of
the buildings and their contents.
5. Nevertheless, the main responsibility for the prevention of and reaction to
disaster affecting the Library's staff, systems, catalogues and stock rests with
the Director of Information Services and University Librarian. Clearly,
aspects of this have, in practice, to be deputed: for instance, sensible
housekeeping routines and key-security will normally be the immediate
responsibility of the Branch Supervisor.
Organising for Disaster Control
The Library Staff as a whole are equipped to deal with one aspect of disaster:
the response to fire hazard, for which there is regular training, equipment within
the buildings, publicly accessible notices and recognised arrangements for
For coping with the results of fire and with the eventuality and results of any
other kind of emergency the Library has prepared this Disaster Control Plan.
Two groups have been set up:
Disaster Control Working Group
This is a group of between 6 and 8 members of staff whose remit is to:
• Update the Disaster Plan as required
• ensure the inclusion of disaster prevention in the staff
• provide printed instructions for response to disaster in
• explore local back-up facilities and co-operative ventures
Disaster Reaction Team
This is a team of about 8 members of staff each of whom is responsible
for giving advice and training within a library or group of libraries. A
Leader and a Deputy Leader will be appointed from the members of the
Team. The team is responsible for the immediate practical tasks
involved in dealing with the results of a disaster.
Fuller details of the work of the team are given in this Plan.
The names of the Team are listed under the University of Bristol Library
contact numbers (pp 31 – 32 of the disaster control manual).
The Library Systems Manager is responsible for planning back-up facilities for
the Library's computer system.
Any new library building will take into account disaster prevention as a major
consideration in the design and layout.
Aim: To prevent damage arising from unauthorised access to certain areas
and from break-in when the institution is closed.
The Assistant Director(s) Public Services and Branch Supervisors are
responsible for the security of buildings when they are open and the Security
Officer when they are closed. Extending the security tagging of books and
controlled entry systems to all branches is under consideration.
Supervision of the use of special collections is maintained wherever possible.
Intruder alarms and surveillance equipment have been installed in the Arts &
Social Sciences Library. The Chemistry Library, Medical Library, Queens
Building Library and the School of Education Library have intruder alarms and
the Veterinary Science Library at Langford has a security camera.
Each branch has its own arrangements, and it is the duty of the Branch
Supervisor/ Library Departmental Safety Adviser (DSA) to ensure that there are
sufficient measures in place to protect the collections and equipment. All
members of staff are made aware of the need for good building security.
Aim: To prevent the outbreak of fire and minimise the damage to holdings of
The Assistant Director, ISCA and the University Safety Officer liaise over the
provision of fire-fighting equipment. It is their responsibility to inform the Fire
Brigade of the existence and location of any special collections and catalogues
that would be particularly vulnerable to damage from water used in fire-fighting.
All library staff are made aware of fire hazards and given training in safe
housekeeping and storage methods.
The Library Health and Safety Rules (*available in Branches?) contain
information about fire and evacuation procedures.
Aim: To prevent flood or water penetration and minimise water damage to
7. It is the responsibility of The Assistant Directors, ISCA and Branch Supervisors/
Library DSA to ensure that potential flood and water penetration hazards are
identified and that a regular checking and maintenance programme is
On identification of a potential problem, the storage of materials in that area is
reviewed: e.g. irreplaceable material is not stored beneath water pipes.
Humidity levels are checked regularly as part of the Library’s Health and Safety
Procedures. The Assistant Director ISCA is responsible for liaising with the
Bursar’s Office over the installation of automatic flood alarms in some existing
buildings and new buildings.
Aim: To protect library and archive materials and minimise damage in the
event of disaster.
Appropriate storage arrangements are the responsibility of the Assistant
Director(s), Public Services and Branch Supervisors. A programme of work is in
place to rectify particular problems that are identified. British Standards
BS5454: 2000 (Recommendations for the storage and exhibition of archival
documents) and BS1153: l992 (Recommendations for processing and storage
of silver-gelatin-type microfilm) are in force. The Librarian in charge of Special
Collections may advise on the storage required for Special Collections within
Security microforms and photographs
Aim: To provide security copies of irreplaceable holdings.
The Librarian in charge of Special Collections maintains a list of irreplaceable
holdings, in order of priority for the making of security microforms or
photographs. Work is done on a rolling programme. However, it is not
envisaged that more than a small proportion of Library stock will be so recorded.
Aim: To prepare for, and counter, increased risks to holdings during building
operations, also risks incurred during transit, temporary storage or
exhibition of holdings.
The security and storage arrangements should be re-assessed prior to any
building work being carried out. It is the responsibility of the Branch Supervisor
concerned, in consultation with the Librarian in charge of Special Collections
and the Subject Librarians, to review with appropriate members of the Senior
8. Management Team the handling-procedures, storage arrangements and
insurance provision that are in place.
Aim: To provide cover for the salvage and repair of irreplaceable holdings in
addition to normal replacement policies.
It should be borne in mind that there is an excess of £5000.00 on any claims
The University’s general insurance policy makes special provision for the
Library’s collections. In general, the Library has straightforward full cover that
meets the cost of replacing damaged stock. However, some books and most
archives are irreplaceable: the insurance policy covers this contingency and will
meet the costs of restoration.
The costs incurred in freezing and vacuum-drying waterlogged items prior to
restoration are likely to be accepted as an additional cost of salvage and should
Details of damaged items are communicated in the first instance to the Assistant
Director(s) ISCA who will consult with the Assistant Director Information
Management and who will liaise with the Finance Officer. The Finance Officer
will make the claim and provide all necessary information. The Branch
Supervisor of the affected building and the relevant Subject Librarians will be
expected to establish what was in the damaged area and the extent of the
damage. In consultation with the Librarian in charge of Special Collections, they
will establish the value of the damaged items and the likely cost of replacement
Production of a Disaster Control Plan
Aims: To produce a document clearly outlining what steps should be taken in
the event of a library disaster.
To make it clear what lines of command should be used in the event of a
The Disaster Control Working group is responsible for the Disaster Control Plan
and for ensuring that the plan is easy to follow and that clear lines of command
can be identified for use in an emergency.
Establishing a Disaster Reaction Team
Aim: To form and train a Disaster Reaction Team prepared to take part in
salvage operations during and after a disaster.
It is the responsibility of the Disaster Control Working Group to recruit a team of
about 8 volunteers including a team leader and deputy and to make
arrangements for their training in disaster-reaction procedures. The team leader
and deputy will each maintain a list of work and home telephone numbers of all
members. It is the responsibility of team members to inform them of any
Priorities for Salvage
Aim: To maximise the possibility of salvaging irreplaceable holdings.
All branches maintain floor plans identifying materials and the order in which
they should be salvaged. Copies of these are held centrally with the Disaster
Control Equipment, Assistant Director(s) ISCA, the Convenor of the Disaster
Control Working Group, and the Leader and Deputy Leader of the Disaster
A list of local contacts for each branch library is also kept.
Duplicate sets of keys for cupboards and rooms containing special collections,
unique copies of theses, etc. are kept in a cupboard in the Library Secretaries’
Office. The key to this cupboard is kept in the safe in the same office. The
Library facilities manager has overall responsibility for the keys of the Library.
Disaster Control Equipment
Aim: To provide the basic equipment for use in disaster control.
The Disaster Control Working Group is responsible for assembling and
maintaining a Disaster Equipment Box. This is held in the Post Room in the Arts
10. & Social Sciences Library. The equipment is checked and reviewed annually
and routinely renewed after use in a disaster. This is the responsibility of the
Leader of the Disaster Reaction Team. The contents of the box are listed on
p.20. Mini Disaster Boxes have been placed in the Medical, Wills and Langford
Back up equipment, facilities and personnel
Aim: To enable back-up facilities, etc. to be procured with the minimum delay.
It is the responsibility of the Disaster Control Working Group to maintain a list
containing the names, addresses and telephone numbers of all services that
can be called upon, with details of the agreement made and cost of hire
information. Arrangements for back-up facilities for the Library's computer
system are the responsibility of the Library Systems Manager.
The Library has a contract with the Drying Restoration Service at Harwell
Laboratory, details of the service provided are available from the website
(http://www.hdrs.co.uk/index.html). The Library also have a contract with Riley
Dunn and Wilson, details available on the website
Procedure for out of hours emergencies
Aim: To ensure that Security Staff know who to contact if there is an out of
hours emergency in any of the Libraries.
The Security Officer has home and work telephone numbers for the Director of
Information Services and University Librarian, Assistant Director(s) ISCA and
the Assistant Director(s), Public Services and will contact one of them in the
event of such an emergency. The Security Officer has the List of Contacts and
will call on the Leader of the Disaster Reaction Team and Branch Contacts as
necessary. The Leader of the DRT will arrange for the collection of the Disaster
Equipment Box and a suitable meeting point for the members of the Disaster
Regional Conservation Aid
Aim: To be informed of and establish contact with conservation units, the
Public Library and the other university libraries in the surrounding area
(AULIC), special libraries such as the Ministry of Defence at Abbeywood,
and with other organisations, such as the Museum, with the intention of
providing co-operation and local support. See also the a-z list of useful
This is the responsibility of the Disaster Control Working Group.
11. AULIC help (from AULIC Disaster Plan Draft July 2004, John Wintrip)
Assistance to be offered in the event of a disaster
1. Requests for help should be addressed to the Head of
2. Staff assistance
Other AULIC libraries should be willing, as far as is practicable and
possible, to second staff for a short period to the affected library, to
assist immediately following the disaster.
3. Access to users*
Students directly affected by the disaster should be permitted
reference access to other AULIC libraries.
4. Provision of library material
Other AULIC libraries should be willing to lend stock, which is not in
heavy demand at the holding library, to the affected library to enable a
temporary collection of core material.
A transfer service between the libraries may be set up for the duration
of the disaster, as appropriate.
6. Space and accommodation
Other AULIC libraries should be willing, as far as practicable and
possible, to provide space to accommodate material from the affected
library, possibly moving out some of their own less-used material.
They should be willing to investigate the availability of any suitable
accommodation in the university as a whole.
Other AULIC libraries should be willing to lend any surplus or unused
equipment or shelving to the affected library.
Costs of special services (eg book transfer service) are to be borne by
the affected library.
AULIC Members (for contact details see A-Z list of contacts)
University of Bristol
University of Bath
University of the West of England
Bath Spa University College
*For access schemes which allow our staff and students to use other libraries
see the information provided on the Library Services web pages at
12. Updating Procedures
Aim: To ensure that the Disaster Control Plan is fully workable at all times.
This is the responsibility of the Disaster Control Working Group, which reviews
the plan on an annual basis.
If a major incident is declared, the University’s Crisis Management Plan will be
implemented and all subsequent actions will take place within the framework
provided by the Crisis Management Plan.
In the event of a major incident, the University’s Crisis Management Plan has
specific provision for arranging finance, alternative accommodation and storage,
relationships with the press and media, and medical help and counselling for
those involved in the incident. These provisions should be followed.
Raising the Alarm
Aim: To raise the alarm and summon the Emergency Services with a minimum
The first person to arrive at the scene of a suspected disaster is responsible for
contacting the Security Control Room, which is staffed at all times. The contact
number (112233) is displayed on posters placed in each Branch Library (see
p.24 for a sample of the poster). The officer on duty will make an assessment of
the urgency of the situation and contact the Emergency Services and either the
Director of Information Services and University Librarian, the Assistant
Director(s) ISCA, or the Assistant Director(s) Public Services.
The Director contacted will then contact the Director of Library services, Branch
Contacts and the Disaster Reaction Team Leader and Deputy Leader.
The Assistant Directors ISCA, Assistant Directors Public Services, Branch
Contacts, Disaster Team Leader and Deputy will meet to draw up an action
Overall responsibility for co-ordinating response and resources to a disaster
lies with the Assistant Director/s ISCA. In their absence a deputy should be
identified from the library management team. Decisions need to be made by
a member of this group as to what resources are available to deal with the
disaster and whether or not to deal with the situation in-house or call upon
external services e.g. Riley, Dunn and Wilson.
All members of the Library Staff are periodically reminded by their Line
Managers about procedures for raising the alarm. The Safety Office provides
training for this for Line Managers.
Assembly of Available Personnel
Aims: To assemble the Disaster Reaction Team with the minimum of delay.
To contact the Library Emergency Contact of the affected library building.
14. If the Assistant Director, ISCA in consultation with the Disaster Reaction Team
Leader, decides that further action is necessary, the DRT leader will assemble
the Team near the site of the disaster as soon as the building is declared to be
safe to enter. He or she will contact the Branch Supervisor and relevant Subject
Librarians and arrange for the Disaster Equipment Box to be brought to the
area. The timing of this operation will be affected by whether or not the
Emergency Services are present, the building is stable and power supplies are
switched on. Close liaison with the Security and Safety Officers is called for.
Where necessary, authorization from a member of the library management team
for the mobilization of staff from other libraries to cover duties of DRT members
will be needed before all members of the team may be able to attend.
Enquiries from the Press and Media
All enquiries from the Press and Media must be referred to the Director of
Communications and Marketing (see A-Z of useful contacts under Media
Stabilising the Disaster Area
Aim: To minimise danger to staff and damage to the building and its contents.
This is primarily the responsibility of the Safety Officer.
The responsibility of the DRTL and the Branch Supervisor/ Subject Librarian is
to ensure that all undamaged library material is adequately protected.
Preliminary Assessment of Damage
Aims: To estimate the extent of the salvage operation and requirement for
To enable Team members to prepare for action.
The DRTL will assess the situation with the Branch Supervisor and Subject
Librarians involved (within the limits imposed by the Emergency Services) and
will formulate a salvage plan, contacting back-up services (portering staff, the
Drying Restoration Service, Riley Dunn and Wilson) as necessary.
Aim: To keep all staff informed of the situation and possible service
It is important that all information services staff are informed of the situation and
the implications for service delivery as soon as possible, and receive regular
15. Operations area
Aim: An operations area is to be set up away from the scene of the disaster.
Sorting, cleaning, listing and packing damaged material will take place here.
Where space for the rehabilitation of slightly damaged material is not available
locally, the Team Leader will designate an off-site area and arrange with the
Assistant Director(s) ISCA for packaging materials and transport to be made
Briefing of the Team for salvage
Aim: To ensure that all members of the Team know how to proceed and how
long they are to work.
The team is to be divided and different duties assigned: for instance, salvage in
the disaster area, removing materials to the operations area, sorting and
packing, listing damaged materials. Shifts are to be no longer than 1½ hours
and refreshment breaks arranged.
Entry of Disaster Area
Aim: To enter the disaster area with minimum risk to staff and minimum
disturbance of contents.
This will take place in two stages:
1) entry for environmental control and protection of undamaged stock
2) entry by the Disaster Reaction Team for salvage.
Neither can take place until the go-ahead has been given by the Emergency
Services. The team is likely to be working within certain constraints.
Photographs should be taken recording the scene of the disaster and examples
of the damage incurred. It is the responsibility of the DRTL or Deputy DRTL to
Aims: To remove affected material from the disaster area to the operations
To identify the types of material and list them.
To categorise material as slightly or heavily damaged.
To set up a rehabilitation area for air-drying slightly damaged material.
To set up a space with facilities for cleaning soiled items prior to air-
To pack heavily damaged material for transport to Drying Agency.
16. For step-by-step instructions on how to deal with different types of disaster and
different types of material see Disaster control plan manual (p.10-20).
A list of damaged items is to be made at the time when they are brought into the
operations area and treatment decided on. If they are to be removed from the
building for freezing, the number given to the crate is also recorded. The list is
the key to maintaining control over the salvage operation and to prepare the
subsequent insurance claim. A separate list is to be made for each type of
material. Appropriate blank forms are supplied in the Disaster Equipment Box
(see p.23 for a copy).
Making decisions on individual items
As a rule it is cheaper to replace than to conserve. If a severely damaged book
is easily replaceable, it is better to discard it. Discarded items should still be
listed for insurance purposes and so that catalogue records may be amended
and the items repurchased. If there is doubt about whether to conserve or
discard, it is best to send the items for freezing: this buys time in which a
considered decision may be reached.
Procedure for Minor Disasters
On learning of the incidence of loss or damage of a more minor nature:
The Branch Supervisor or Subject Librarian should assess the seriousness and,
if not clear about what action to take, discuss it with the DRTL.
The question of a possible recurrence of the problem must be addressed and, if
thought necessary, neighbouring undamaged material shielded.
At this point, the Assistant Director, ISCA, porters, security staff and Building
Services (Bursar’s Department) may need to be called in. In recovering and
treating damaged stock, a suitably modified version of the Disaster Control Plan
should be followed and the DRTL consulted, even if the Branch Supervisor or
Subject Librarian decides to deal with the operation locally.
The Insurers should be called in at an early stage to assess the level of damage
and to assist in later making any claim if necessary. It should be noted that
there is a minimum excess of £5000.00 on any claim made.
Aim: To plan the long-term conservation of damaged material.
When the list of damaged items is available, the Disaster Control Working
Group will seek expert advice about freeze-drying, repair, rebinding, etc. and will
draw up a set of recommendations and costs.
The Assistant Director Information Management in consultation with the
Assistant Directors ISCA, through the Finance Office, will make contact with the
Insurer to establish what proportion of the costs will be covered. In consultation
with the Disaster Control Working Group, he will draw up a phased repair and
conservation programme for both air-dried and frozen materials.
At this point, the cleaning and air-drying processes may be extended or
improved. Treated materials are categorised as being fit for return to the
shelves or in need of further drying or other conservation or repair.
All treated material is to be separately stored until the insurance claim is settled
and the disaster area rehabilitated.
Cleaning and Rehabilitation of the Disaster Area
Aim: To restore the disaster area to normal use as soon as possible.
Once the disaster area has been cleared and provided that no major structural
damage has occurred, the Bursar [Building Services] may be asked to take daily
temperature and relative humidity [RH] readings and, if necessary, to install
dehumidifiers and fans to lower the RH. According to weather conditions,
windows and interior doors may be opened to increase the ventilation.
Arrangements are to be made for the ceilings, walls, shelf-units and floors to be
washed with a fungicide.
One week after conditions have stabilised, arrangements may be made for
redecoration, but it is advisable for regular temperature and RH checks to be
carried out for a further year. The installation of shelf hoods and the raising of
bottom shelves should be considered by the Branch Supervisor.
Replacement of Treated Material
Aim: To restore the cleaned and dried material in the rehabilitated disaster
area, while taking into account possible changes in storage procedure.
Air-dried material requiring no further conservation is to be regularly checked for
mould-growth before and after return to the shelves. Such checks should
continue for a year.
18. Freeze-dried material is to be acclimatised before being returned to the shelves.
Consideration is to be given to boxing or wrapping certain types of material.
Ongoing evaluation of the Plan
Aims: To ensure that mistakes made in planning or reaction procedures are not
To improve protective measures in storage and in buildings.
In order to ensure that mistakes made in planning or reaction procedures are not
repeated and to improve protective measures in storage and in buildings,
regular evaluation of the plan is necessary.
The Disaster Reaction Team Leader is to call a meeting of the Disaster
Reaction Team and all other staff who have become involved to thank them and
to discuss the successes and failures of the procedures that have been carried
He or she will also write a report and make recommendations for improvements
to the Disaster Plan. Copies of this will be circulated within the Library system
and sent to other University Departments and local organisations.
19. Who Does What?
Assistant Director(s), ISCA
Liaises with Safety Officer over provision of fire-fighting equipment.
Liaises with Safety and Security Officers during disaster-reaction.
Liaises with Finance Officer over Insurance Provisions and claim.
Contacts Disaster Reaction Team Leader & Deputy.
Liaises with Disaster Control Working Group over provision of training for Disaster Reaction Team.
Arranges rehabilitation of damaged building & furniture, humidity checks, etc.
Assistant Director, Information Management
Liaises with Disaster Control Working Group over conservation programme for damaged items.
Security in Branch Library.
Maintains floor plan identifying various classes of material.
Identifies potential flood and water penetration hazards.
Maintains list of branch-specific contacts.
Branch Supervisor and Subject Librarians
Review storage arrangements.
Formulate a salvage plan with Disaster Reaction Team Leader.
Establish what was in affected area and helps Librarian in charge of Special Collections with valuing
Organise separate storage of rehabilitated items and oversees their return to shelves.
Librarian in charge of Special Collections
Serves on Disaster Control Working Group and advises the Disaster Reaction Team.
Advises on conservation.
Evaluates damaged items for insurance purposes and conservation.
Disaster Reaction Team
Takes charge of the practical tasks involved with clearing up after a disaster.
Gives advice on storage and potential hazards in the different parts of the Library system.
Formulates salvage plan with the Branch Supervisor/ Subject Librarians.
Oversees the protection of undamaged stock.
Takes part in specific training.
Maintains up to date list of emergency contacts
Assembles and maintains one or more disaster boxes and keeps a list of available equipment.
Disaster Control Working Group
Meets as needed, but at least annually, to agree and review Disaster Control Plan and to appoint and
arrange the training of the Disaster Reaction Team.
Provides printed instructions in each Branch for response to disaster.
Requests expert advice about the conservation of damaged items.
Draws up, with Assistant Director, Information Management, a phased repair and conservation
Explores back-up facilities and local co-operative ventures.
Receives report of the Library Systems Manager on back-up to Library Computer system.
20. DISASTER BOX
Emergency equipment and supplies have been acquired and are stored in a labelled
plastic box located in the Post Room next to the Binding Department in the Arts &
Social Sciences Library.
“Mini boxes” have been placed in the Medical Library, the Wills Library, and the
Langford Library to be used for minor disasters or while further equipment is being
In addition to the items in the box, the following items are also available for use in an
Items Location Telephone
Metal trolleys Catering Office 954 5555
Plastic crates Use University supplier 0117 9720076
Boards, 40 in x 50 in, plus webbing straps Special Collections 88014
Hand-operated water pump Building Services 89898
Book Presses Binding Department, 88011
Medical Library 87945
Education Library 87070
Wills Library 45398
DISASTER BOX CONTENTS
[For replenishments ask the Library Binding Department, tel. 88011]
Adhesive tape and dispenser Mops
Blotting paper (A3,A4,A5) Newsprint (A3,A4,A5)
Cling film Paperclips (brass or plastic covered)
Clipboards Pedal-bin, swing-bin and dustbin liners
Cotton gloves Pens and pencils
Crepe bandages Plastic aprons
Damage lists Plastic buckets with lids
Dust masks Polythene on rolls (light and heavy duty)
Fans (electric) – others loanable from Rubber gloves
Floor cloths Scissors
Folding pasting tables Sponges
J Cloths Squeegees (long handle)
Kitchen rolls String
Labels (tie-on, with plastic sleeves) Torches
Lamps (battery, floodlight) Water spray bottles (hand-held)
21. FLOWCHART FOR MAJOR LIBRARY DISASTER
Building threatened or affected by emergency
Emergency services called (if needed) Disaster Response Group formed, see Manual p4.
Action to stabilise If stock is threatened or affected
situation and control emergency determine likely needs and support services
Disaster Reaction Team Branch Supervisor/ Subject librarian Call professional conservation advice or
called called assistance if needed
Necessary support services informed
Transport Blast-freeze Coldstore
Disaster box moved to crisis area Film processing Equipment hire
Disaster box opened
Undamaged stock protected
Damaged stock identified and sorted
For air-drying For freezing For specialist processing
Listed Listed Listed
Sorted Packed in crates Transport
Uncoated paper Coated paper Transported to blast-freezer/coldstore Treated
Sorted to identify those
in need of restoration
To safe area before shelving
Restoration of damaged area
Temperature and RH checked
22. FLOWCHART FOR MINOR LIBRARY DISASTER
Minor disaster occurs
Branch Supervisor/ Subject Librarian discovers or is told
Call DRTL if not sure what to do Has the source of the problem been put right?
Will further damage occur?
What is the problem now? How can you prevent this?
Wet books? Contact porter
Theft? Call DRTL?
Anything important, valuable, irreplaceable?
Call DRTL Anything worth saving?
Insurance Can you do it yourself?
Do you need extra space?
Withdraw contact DRTL or department
Order new Do you need
23. Damage List
Date Manuscript/Book/Photo L V Cl P P Pt Co S PW
Item no./Shelf no. etc. Author & Short Title Binding Leaves Damage Crate No.
L = Leather V = Vellum Cl = Cloth P = Paper Pt = Parchment Co = Coated S = Soaked PW = Part Wet