Time Management David Chase Academic Advising and Career ...


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Time Management David Chase Academic Advising and Career ...

  1. 1. Time Management David Chase Academic Advising and Career Development Chasedr@jmu.edu/ 568-6555/7995
  2. 2. Will Rogers <ul><li>“ Half our life is spent trying to find something to do with the time we have rushed through life trying to save.” </li></ul>
  3. 3. Questionnaire <ul><li>How do I manage time? </li></ul><ul><ul><li>Respond and score </li></ul></ul>
  4. 4. Three Questions <ul><li>What is time management? </li></ul><ul><li>How do you apply time management principles in your life? </li></ul><ul><li>What would you like to gain from the training session on Time Management? </li></ul>
  5. 5. What is time management? “..setting and following a schedule in order to organize and prioritize goals in the context of completing activities of work, family, etc.”
  6. 6. How do you apply time management principles in your life?
  7. 7. What would you like to gain from the training session on Time Management?
  8. 8. Today’s Objectives <ul><li>Identify time traps or time wasters that impact your management of time </li></ul><ul><li>Identify time savers that can benefit your management of time </li></ul><ul><li>Create a brief time management plan to optimize your time </li></ul><ul><li>Identify priorities in your life </li></ul>
  9. 9. Handouts <ul><li>Session Outline </li></ul><ul><li>How Do I Manage Time? </li></ul><ul><li>Weekly Schedule </li></ul><ul><li>Big Time Wasters </li></ul><ul><li>Time Savers </li></ul><ul><li>A Simple Time Management Plan </li></ul><ul><li>A Few Good Books on Time Management </li></ul>
  10. 10. The Value of Time <ul><li>A resource for all leaders </li></ul><ul><ul><li>[Time is] the most valuable thing a man can spend. Theophrastus </li></ul></ul><ul><ul><li>“ An inch of time cannot be bought with an inch of gold.” </li></ul></ul><ul><ul><li>Chinese proverb </li></ul></ul><ul><ul><li>Dost thou love life? Then do not squander time, for that’s the stuff life is made of. Benjamin Franklin </li></ul></ul><ul><ul><li>Time is the coin of your life. It is the only coin you have, and only you can determine how it will be spent. Be careful lest you let other people spend it for you. </li></ul></ul><ul><ul><li>Carl Sandburg </li></ul></ul>
  11. 11. The Utility of Time <ul><ul><li>There is never enough time, unless you’re serving it. Malcolm Forbes </li></ul></ul><ul><ul><li>Employ thy time well, if thou meanst to get leisure. Benjamin Franklin </li></ul></ul><ul><ul><li>To save time is to lengthen life. Author Unknown </li></ul></ul><ul><ul><li>It usually takes a long time to find a short way. Anonymous </li></ul></ul><ul><ul><li>“ It has been my observation that most people get ahead during the time that others waste .” Henry Ford </li></ul></ul>
  12. 12. BIG Time Wasters <ul><li>Perfectionist </li></ul><ul><li>Just say “NO” </li></ul><ul><li>Indecision </li></ul><ul><li>Inefficiency </li></ul><ul><li>Unanticipated interruptions </li></ul><ul><li>Procrastination </li></ul><ul><li>Poor organization </li></ul><ul><li>Ineffective meetings </li></ul><ul><li>Micro-management </li></ul><ul><li>Poor planning </li></ul><ul><li>Failure to delegate </li></ul><ul><li>Lack of priorities </li></ul><ul><li>Parkinson’s Law </li></ul>
  13. 13. List three time WASTERS that impact your ability to complete goals
  14. 14. TIME SAVERS <ul><li>Don’t waste time feeling guilty about what you don’t do. </li></ul><ul><li>Examine old habits for possible elimination or streamlining. </li></ul><ul><li>Revise your lifetime goals on a regular basis. </li></ul><ul><li>Don’t prioritize your schedule, schedule your priorities. </li></ul><ul><li>Establish DAILY, short-term, mid-term and long-term priorities. </li></ul><ul><li>Establish personal deadlines and ones for the organization. </li></ul><ul><li>Ensure all meetings have a purpose, have a time limit, and include only essential people. </li></ul><ul><li>Maintain accurate calendars; abide by them </li></ul><ul><li>Delegate everything possible and empower subordinates. </li></ul><ul><li>Use checklists and to do lists. </li></ul>
  15. 15. List three time SAVERS that can you can adapt as good habits
  16. 16. A Simple Time Management Plan <ul><li>Get Started &quot;Even if you are on the right track, you'll get run over if you just sit there.&quot; - Will Rogers </li></ul><ul><li>Get into a routine </li></ul><ul><li>Do not say “yes” to too many things </li></ul><ul><li>Do not commit yourself to unimportant activities, no matter how far ahead they are </li></ul><ul><li>Divide large tasks </li></ul><ul><li>Do not put unneeded effort into a project </li></ul><ul><li>Set start and stop times </li></ul><ul><li>Plan your activities </li></ul>
  17. 17. Develop a simple time management plan for yourself (write three points to start with)
  18. 18. Time and Priorities <ul><li>“Set priorities for your goals. A major part of successful living lies in the ability to put first things first. Indeed, the reason most major goals are not achieved is that we spend our time doing second things first.” Robert McKain </li></ul>
  19. 19. The Clock and the Compass
  20. 20. How do we best use TIME <ul><li>Setting Priorities </li></ul><ul><ul><li>The Big Rocks of Life (a brief illustration) </li></ul></ul><ul><li>Taking Action </li></ul>
  21. 21. Covey’s Quadrants
  22. 22. Results of Living in Quadrant I (Urgent/Important) <ul><li>Stress </li></ul><ul><li>Burnout </li></ul><ul><li>Crisis Management </li></ul><ul><li>Always putting out fires </li></ul>
  23. 23. Results of living in Quadrant III (Urgent/Not Important) <ul><li>Short-term focus </li></ul><ul><li>Crisis Management </li></ul><ul><li>Reputation-chameleon character </li></ul><ul><li>See goals and plans as worthless </li></ul><ul><li>Feel victimized, out of control </li></ul><ul><li>Shallow or broken relationships </li></ul>
  24. 24. Results of living in Quadrants I & III <ul><li>Total irresponsibility </li></ul><ul><li>Fired from jobs </li></ul><ul><li>Dependent on others or institutions for basics </li></ul>
  25. 25. Results of living in Quadrant II (Not Urgent/Important) <ul><li>Vision, perspective </li></ul><ul><li>Balance </li></ul><ul><li>Discipline </li></ul><ul><li>Control </li></ul><ul><li>Few crises </li></ul>
  26. 26. Sowing and Reaping Sow an act, Reap a habit, Sow a habit, Reap a lifestyle, Sow a lifestyle, Reap a destiny
  27. 27. Benefits of Effective Time Management?
  28. 28. How does this pertain to Leading others? <ul><li>Effective use of resources </li></ul><ul><li>Example to others (influence) </li></ul><ul><li>Playing a “head’s up game”. </li></ul><ul><li>Helps with decisiveness </li></ul><ul><li>Leaders understand that activity is not necessarily accomplishment </li></ul><ul><li>Leaders never grow to a point where they no longer need to prioritize. </li></ul><ul><li>Pareto Principle: If you focus your attention on the activities that rank in the top 20 percent in terms of importance, you will have an 80 percent return on your effort. </li></ul>
  29. 29. Maxwell’s Three R’s <ul><li>What is r equired ? Your list of priorities must always begin with what is required of you. </li></ul><ul><li>What gives the greatest return ? Spend most of your time working in your areas of greatest strength. </li></ul><ul><li>What brings the greatest reward ? The things that bring the greatest reward are the fire lighters in a leader’s life. </li></ul>
  30. 30. Summary <ul><li>Time IS a Resource </li></ul><ul><li>Time Management – Priority paradigm </li></ul><ul><li>When to start?……. NOW! </li></ul><ul><li>Take one step at a time </li></ul><ul><li>Keep a positive outlook and look at “failures” as means to success </li></ul><ul><li>Books on Time Management (Life long learning) </li></ul>
  31. 31. Books on Time Management <ul><li>How to Get Control of Your Time and Life (Alan Lakein) </li></ul><ul><li>Working Smart (Michael LeBoeuf) </li></ul><ul><li>Time Tactics of Very Successful People (B. Eugene Griessman) </li></ul><ul><li>The Seven Habits of Highly Effective People (Steven R. Covey) </li></ul><ul><li>First Things First (Steven R. Covey, A. Roger Merrill, Rebecca R. Merrill) </li></ul><ul><li>Developing the Leader Within You (John C. Maxwell) </li></ul><ul><li>The 21 Irrefutable Laws of Leadership (John C. Maxwell) </li></ul><ul><li>Managing Your Mind (Butler, Gillian & Hope) </li></ul>
  32. 32. Questions????