Time Management

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Time Management

  1. 1. Time Management Skills Created by Ida Hoelscher Title III Academic Skills Coordinator Sul Ross State University
  2. 2. Is Time Management Important? <ul><li>Yes!!! </li></ul><ul><ul><li>You don’t want to feel like you’re walking a tightrope. </li></ul></ul><ul><li>You never had to worry about it before! </li></ul><ul><ul><li>Before you had study hall or your parents saying do your homework first. </li></ul></ul>
  3. 3. College versus High School <ul><li>In High School, you went to class from early in the morning till mid-afternoon. </li></ul><ul><li>In college you go the hours you want. </li></ul><ul><li>In High School you had time in class to complete projects. </li></ul><ul><li>In College you do most of your work out of class. </li></ul>
  4. 4. Responsibility <ul><li>Now, as you’re probably figuring out, you have to decide when to go to school, when to study, when to go to work, and when to have fun. </li></ul><ul><li>If you do a poor job you can often feel like this guy! </li></ul><ul><li>If you do a good job you will find you have time for all these things and feel good about yourself too! </li></ul>
  5. 5. First, What do you do now? <ul><li>For a week keep track of what you do now: </li></ul><ul><ul><li>when you sleep, </li></ul></ul><ul><ul><li>when you eat, </li></ul></ul><ul><ul><li>when you work, </li></ul></ul><ul><ul><li>when you go to class, </li></ul></ul><ul><ul><li>when you study, </li></ul></ul><ul><ul><li>when you have fun, </li></ul></ul><ul><ul><li>and anything else. </li></ul></ul>
  6. 6. Evaluate & Decide on Change <ul><li>Figure out how much time each week you spend on each task . </li></ul><ul><li>Are you spending it where you need to? </li></ul><ul><li>What do you need to spend more time on? </li></ul><ul><li>What do you need to spend less time on? </li></ul>
  7. 7. Time you can’t change <ul><li>56 hours for sleep, </li></ul><ul><ul><li>8 hours are usually adequate. </li></ul></ul><ul><li>21 hours to eat, </li></ul><ul><ul><li>Don’t try to rush your eating or skip meals. </li></ul></ul><ul><li>20 hours for classes and labs, </li></ul><ul><ul><li>Don’t try to skip one class to get work done in another. </li></ul></ul>
  8. 8. Other committed time <ul><li>Next, fill in other fixed commitments . </li></ul><ul><ul><li>Work - unless hours vary from week to week. </li></ul></ul><ul><ul><li>Meeting times, or practice times of clubs, organizations, or sports. </li></ul></ul><ul><ul><li>Social time that doesn’t change. </li></ul></ul><ul><ul><li>Time where you sleep in on Saturday or Sunday mornings. </li></ul></ul>
  9. 9. Principles of Time Use <ul><li>Plan your day at the same time each day. </li></ul><ul><li>Allow more time for learning new material, drafting a paper, grasping concepts, etc. </li></ul><ul><li>As you begin work on each part , jot down the time you expect to finish ; give yourself a mini-reward when you finish on time. </li></ul><ul><li>Review for only 15 to 45 minutes , </li></ul><ul><li>especially before and after class. </li></ul>
  10. 10. Principles - cont. <ul><li>Do something daily - don’t procrastinate. </li></ul><ul><li>Schedule harder study tasks when you are most alert. </li></ul><ul><li>Plan to learn the first time so the other times you are just reviewing , making up test questions, etc. </li></ul><ul><li>Don’t try to allocate ALL your time; just make sure you schedule what you have to get done. </li></ul>
  11. 11. When to study. <ul><li>Plan to study two hours for every hour you spend in class. </li></ul><ul><li>Study your difficult subjects first. </li></ul><ul><li>Avoid marathon study sessions. </li></ul><ul><li>Study during the time you are most alert each day. </li></ul>
  12. 12. Where to study. <ul><li>Find a regular study place: </li></ul><ul><ul><li>It should be somewhere that you don’t eat or sleep. </li></ul></ul><ul><ul><li>Train your body that you study there. </li></ul></ul><ul><li>Don’t get too comfortable. </li></ul><ul><ul><li>Don’t study on the bed. </li></ul></ul><ul><ul><li>Easy chairs & sofas are unsafe too. </li></ul></ul><ul><li>Use a library. </li></ul>
  13. 13. Handling the Rest of the World <ul><li>Pay attention to your mind wandering. </li></ul><ul><li>Set rules & times with roommates, spouses, & kids. </li></ul><ul><li>Avoid noise distractions. </li></ul><ul><li>Talk to people who routinely interrupt. </li></ul><ul><li>Avoid the phone! </li></ul><ul><li>Learn to say NO! </li></ul><ul><li>Hang a “do not disturb” sign. </li></ul>
  14. 14. 3 Rules of Time Management <ul><li>Don’t create impossible situations. </li></ul><ul><li>Define priorities. </li></ul><ul><li>Avoid distractions and lack of focus. </li></ul>
  15. 15. Don’t Create Impossible Situations <ul><li>Don’t try to do too much: </li></ul><ul><ul><li>work full time, </li></ul></ul><ul><ul><li>school full time, </li></ul></ul><ul><ul><li>too many lab classes, </li></ul></ul><ul><ul><li>single parent, </li></ul></ul><ul><ul><li>or too many extracurriculars. </li></ul></ul><ul><li>Plan to study 2 hours for every 1 hour of class. </li></ul><ul><li>Decide which class you have to finish. </li></ul>
  16. 16. Define Priorities <ul><li>Create lists to set priorities: </li></ul><ul><ul><li>Weekly Calendar - this is your basic time budgeting guide - list courses, work , study time, meals, recreation. </li></ul></ul><ul><ul><li>Daily Calendar - this is what you want to do today - homework, tests, housework, shopping, recreation. </li></ul></ul><ul><ul><li>Goal List - this is a list of things you have to do - list commitments, goals, etc. </li></ul></ul>
  17. 17. Avoid Distractions & Lack of Focus <ul><li>Procrastination! </li></ul><ul><li>Crisis management. </li></ul><ul><li>Switching and floundering. </li></ul><ul><li>Television, telephone </li></ul><ul><li>Friends </li></ul><ul><li>Emotional blocks </li></ul><ul><li>Sickness </li></ul>
  18. 18. Good Time Management Strategies <ul><li>Planning is important but just planning doesn’t make it so. </li></ul><ul><ul><li>Study in 50-60 minute increments. </li></ul></ul><ul><ul><li>Take breaks. </li></ul></ul><ul><ul><li>Switch subjects. </li></ul></ul><ul><ul><li>Tackle difficult assignments first. </li></ul></ul><ul><ul><li>Plan rewards. </li></ul></ul><ul><ul><li>Work until you finish scheduled tasks. </li></ul></ul><ul><ul><li>Work ahead. </li></ul></ul>
  19. 19. Procrastination <ul><li>Causes: </li></ul><ul><ul><li>low self-esteem, </li></ul></ul><ul><ul><li>low frustration tolerance, </li></ul></ul><ul><ul><li>hostility, </li></ul></ul><ul><ul><li>protection from feelings of inadequacy, </li></ul></ul><ul><ul><li>poor time management, </li></ul></ul><ul><ul><li>or habit. </li></ul></ul>
  20. 20. Overcoming Procrastination <ul><li>Set realistic goals. </li></ul><ul><li>Use good time management skills. </li></ul><ul><li>Long term planning. </li></ul><ul><li>Break down large tasks. </li></ul><ul><li>Some tasks are not fun. </li></ul><ul><li>Plan rewards. </li></ul><ul><li>Learn to see the relevance. </li></ul><ul><li>Take action! </li></ul>
  21. 21. Being Realistic <ul><li>Monitor how well your schedule is working. </li></ul><ul><li>Evaluate if you have enough study time. </li></ul><ul><li>Admit when the schedule you have created is not working. </li></ul><ul><li>Then reevaluate and start over, and over, and over. </li></ul>
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