Crisis Management Planning for Schools   Maine Department of Education Department of Health and Human Services Maine Emerg...
<ul><li>Overview of   Presentation and Objective </li></ul><ul><ul><li>AWARENESS LEVEL </li></ul></ul><ul><ul><ul><li>Requ...
<ul><li>TODAY </li></ul><ul><li>Overview of   Presentation and Objective  </li></ul><ul><li>Pandemic Flu: A Scenario for S...
<ul><li>Pandemic Flu: A Scenario for Schools </li></ul>Andrew Pelletier, MD, MPH Maine Department of Health  and Human Ser...
<ul><li>Why Schools Need to Plan:   </li></ul><ul><li>The Law and Logic Behind the Community Expectation </li></ul><ul><li...
<ul><ul><li>Title 20A  section 1001 (16) </li></ul></ul><ul><ul><li>Crisis response plan.  They shall annually approve a p...
DOE rule chapter 125 section 10.02 <ul><li>16. Emergency Procedures </li></ul><ul><li>To protect the safety of students an...
<ul><li>Public Law Chapter 634: </li></ul><ul><li>Requires Generators in New School  Construction </li></ul><ul><li>Requir...
<ul><li>122 nd  legislature directions to MEMA = task force to study Maine’s Homeland Security needs </li></ul><ul><ul><li...
<ul><li>Emergencies Rarely Happen </li></ul><ul><li>They Don’t Happen in Rural Towns </li></ul><ul><li>Nothing Major has H...
<ul><li>School Administrators Will Know What To Do </li></ul><ul><li>Community Resources Will Respond In A Coordinated And...
 
<ul><li>2005-06 Maine IED INCIDENT RATE </li></ul><ul><li>11 of 16 Counties </li></ul><ul><li>Androscoggin </li></ul><ul><...
<ul><li>Completed  Emergency  Plan: </li></ul><ul><li>Components and Quality </li></ul>“ WHAT IF”
<ul><li>School Disaster Planning </li></ul><ul><li>Is a Community Effort </li></ul><ul><li>Is a Problem Identification and...
<ul><li>School Disaster Planning Principles </li></ul><ul><li>School Disaster Planning </li></ul><ul><ul><li>Recognizes vu...
<ul><li>School Disaster Planning Principles </li></ul><ul><li>School Disaster Planning Strives To Reduce Risk Through: </l...
<ul><li>School Disaster Planning Principles </li></ul><ul><li>School Disaster Planning Strives To Reduce Risk Through: </l...
<ul><li>School Violence </li></ul>Planning only for school violence leaves a lot of holes in school preparedness..
Components <ul><li>Plan </li></ul><ul><ul><li>Diversified community team </li></ul></ul><ul><ul><li>Multi hazard analysis ...
Components <ul><li>Preparedness </li></ul><ul><ul><li>Resource needs and commitments </li></ul></ul><ul><ul><li>Capability...
<ul><li>Most schools do not have the skills or resource to create good emergency plans by themselves </li></ul><ul><li>Sta...
<ul><li>Five Steps of Effective Planning </li></ul><ul><li>Risk Analysis </li></ul><ul><li>Mitigation planning </li></ul><...
<ul><li>Five Steps of Effective Planning </li></ul>Step 1: Risk Analysis <ul><li>Risk Analysis </li></ul><ul><li>Do a walk...
<ul><ul><li>Done with Town & County EMA Directors  and Fire and Police </li></ul></ul><ul><ul><li>All serious risks are ev...
Process step 1 Risk Analysis Observation – Survey – Research - Discussion Addressed in plan? People impact? Property impac...
<ul><li>Five Steps of Effective Planning </li></ul>Step 2: Mitigation Planning <ul><li>What do we need to change or implem...
<ul><li>Five Steps of Effective Planning </li></ul>Step 2: Mitigation Planning (continued) <ul><li>Action Steps: </li></ul...
Five Steps of Effective Planning   Step 3 Preparation and Readiness <ul><li>Planning </li></ul><ul><li>Resources </li></ul...
Five Steps of Effective Planning   Step 4 Response/Recovery <ul><li>Alert and Notify </li></ul><ul><li>Direction and Contr...
Five Steps of Effective Planning   Step 4 Response/Recovery (continued) <ul><li>Shelter </li></ul><ul><li>Resource Managem...
Five Steps of Effective Planning Step 5: Evaluation <ul><li>Test the Plan </li></ul><ul><li>Review and Revise Yearly </li>...
<ul><li>Team Review After Each Test or Event </li></ul><ul><ul><li>What did we experience and learn? </li></ul></ul><ul><u...
TRAIN TRAIN TRAIN TRAIN <ul><li>PRACTICE </li></ul><ul><li>IMPROVE AND UPGRADE </li></ul>
<ul><li>1.  Use regular comprehensive planning, hazard proofing of buildings, and disaster drills and exercises to reduce ...
<ul><li>Be proactive </li></ul><ul><li>Guard against apathy </li></ul><ul><li>Secure support of top officials </li></ul><u...
<ul><li>EFFECTIVE PLANNING </li></ul><ul><li>Takes time and time again </li></ul><ul><li>Takes resources </li></ul><ul><li...
Violence Politics Assessments Policies Vandalism Time Parents
<ul><li>What can we do to help you?   </li></ul>
<ul><li>Strive For The Ideal </li></ul><ul><li>- Do what Is Possible </li></ul>
RESOURCES <ul><li>DOE </li></ul><ul><li>www.maine.gov/education/sos </li></ul>
RESOURCES <ul><li>Maine Emergency Management Agency </li></ul><ul><li>MEMA Training opportunities </li></ul><ul><li>Planni...
<ul><li>Questions? </li></ul>
<ul><li>“ IF ONLY” </li></ul>
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  • Simple as an angry parent This is only one of many examples Slow developing incident Fast moving incidents Inside the school outside the school Before during, after school Staff or student Limited to school or county state wide
  • EMERGENCY SITUATIONS HAPPEN ALL THE TIME ACROSS MAINE. YOU WOULD REALLY BE SURPRISED BY SOME OF THOSE. MANY SCHOOL SHOOTINGS THAT HAPPENED ACROSS THE COUNTRY HAVE BEEN IN RURAL AREAS DON’T BASE CURRENT AND FUTURE RISK ON WHAT’S HAPPENED IN THE PAST. WE DON’T LIVE IN THE SAME WORLD WE DID 10 YEARS AGO.
  • EMERGENCY SITUATIONS HAPPEN ALL THE TIME ACROSS MAINE. YOU WOULD REALLY BE SURPRISED BY SOME OF THOSE. MANY SCHOOL SHOOTINGS THAT HAPPENED ACROSS THE COUNTRY HAVE BEEN IN RURAL AREAS DON’T BASE CURRENT AND FUTURE RISK ON WHAT’S HAPPENED IN THE PAST. WE DON’T LIVE IN THE SAME WORLD WE DID 10 YEARS AGO.
  • The office of safe and drug –free schools use four steps Mitigation-preparedness-response-recovery
  • The office of safe and drug –free schools use four steps Mitigation-preparedness-response-recovery
  • The office of safe and drug –free schools use four steps Mitigation-preparedness-response-recovery
  • take inventory of dangers Common vocabulary terms reference points etc Include School personnel, transportation, maintenance etc.
  • take inventory of dangers Common vocabulary terms reference points etc Include School personnel, transportation, maintenance etc.
  • Tie to handout
  • Sometimes Mitigation and Risk Analysis combined Address what a district can do to reduce risk or eliminate risk to life and property By not addressing Mitigation by not taking good faith effort could leave district open for negligence suits Time and money are only 2 examples of roadblocks Mitigation is prevention
  • Sometimes Mitigation and Risk Analysis combined Address what a district can do to reduce risk or eliminate risk to life and property By not addressing Mitigation by not taking good faith effort could leave district open for negligence suits Time and money are only 2 examples of roadblocks Mitigation is prevention
  • Did any classroom procedure work better then others Why? What would you change
  • Funding Title IV-A safe and drug free schools
  • NOT A VERY GOOD PICTURE OF SO NOW ? IS GOING TO TELL YOU HOW HE MEETS THE CHALLENGE OF DOING SCHOOL EMERGENCY PLANNING ALONG WITH DOING A THOUSAND OTHER THINGS.
  • Handout survey Planner is a leader not the sole worker
  • Reality and the ideal world where is the line at what cost is student staff safety compromised
  • Several have been conducted with limited success Also looking for suggestions for training opportunities
  • Several have been conducted with limited success Also looking for suggestions for training opportunities
  • DOE

    1. 1. Crisis Management Planning for Schools Maine Department of Education Department of Health and Human Services Maine Emergency Management Agency June 2006
    2. 2. <ul><li>Overview of Presentation and Objective </li></ul><ul><ul><li>AWARENESS LEVEL </li></ul></ul><ul><ul><ul><li>Requirements and logic </li></ul></ul></ul><ul><ul><ul><li>Concepts </li></ul></ul></ul><ul><ul><ul><li>Methods/process </li></ul></ul></ul><ul><ul><ul><li>Resources available </li></ul></ul></ul>
    3. 3. <ul><li>TODAY </li></ul><ul><li>Overview of Presentation and Objective </li></ul><ul><li>Pandemic Flu: A Scenario for Schools </li></ul><ul><li>Why Schools Need to Plan: Logic and Law </li></ul><ul><li>Completed Emergency Plan: Components and Quality </li></ul><ul><li>Five Steps of Effective Planning Process </li></ul><ul><li>Tell us - What Resources do you need to Develop Your Plan </li></ul><ul><li>Questions and Answers </li></ul>
    4. 4. <ul><li>Pandemic Flu: A Scenario for Schools </li></ul>Andrew Pelletier, MD, MPH Maine Department of Health and Human Services
    5. 5. <ul><li>Why Schools Need to Plan: </li></ul><ul><li>The Law and Logic Behind the Community Expectation </li></ul><ul><li>Law </li></ul><ul><ul><li>Title 20A Section 1001 (16) </li></ul></ul><ul><ul><li>DOE Rule Chapter 125 section 10.02 </li></ul></ul><ul><ul><li>Public Law 634: Construction, Plans and Curriculum </li></ul></ul>
    6. 6. <ul><ul><li>Title 20A section 1001 (16) </li></ul></ul><ul><ul><li>Crisis response plan. They shall annually approve a plan developed by the school unit administration working with local public safety, mental health and law enforcement officials to deal with crisis and potential crisis situations involving violent acts by or against students in each school in the school administrative unit. </li></ul></ul>
    7. 7. DOE rule chapter 125 section 10.02 <ul><li>16. Emergency Procedures </li></ul><ul><li>To protect the safety of students and personnel, each school administrative unit shall develop a Crisis Response Plan to deal with crises and potential crisis situations including violent acts by or against students or other persons in each school. The Plan shall include the designation of an adult responsible on site during an emergency. The unit will work with local public safety, mental health, and law enforcement officials in developing this plan, which will be included in the unit’s Comprehensive Education Plan. </li></ul>
    8. 8. <ul><li>Public Law Chapter 634: </li></ul><ul><li>Requires Generators in New School Construction </li></ul><ul><li>Requires Incorporation of Crisis Planning in Public School Curriculum </li></ul><ul><li>Requires DOE and MEMA Audit of School Crisis Plans </li></ul>
    9. 9. <ul><li>122 nd legislature directions to MEMA = task force to study Maine’s Homeland Security needs </li></ul><ul><ul><li>Direct MEMA to evaluate the emergency preparedness or our public school and provide recommendations on how these systems should improve </li></ul></ul><ul><ul><li>Incorporate emergency planning into the public curriculum </li></ul></ul><ul><li>The real world- </li></ul><ul><li>its happening in communities like yours right now </li></ul>Why Schools Need to Plan: Law and Logic
    10. 10. <ul><li>Emergencies Rarely Happen </li></ul><ul><li>They Don’t Happen in Rural Towns </li></ul><ul><li>Nothing Major has Happened at My School So I Don’t Need To Plan </li></ul>SCHOOL DISASTER MYTHS
    11. 11. <ul><li>School Administrators Will Know What To Do </li></ul><ul><li>Community Resources Will Respond In A Coordinated And Effective Manner </li></ul><ul><li>Disasters Develop Slowly So There Will Be Time To Prepare </li></ul>SCHOOL DISASTER MYTHS
    12. 13. <ul><li>2005-06 Maine IED INCIDENT RATE </li></ul><ul><li>11 of 16 Counties </li></ul><ul><li>Androscoggin </li></ul><ul><li>Aroostook </li></ul><ul><li>Cumberland </li></ul><ul><li>Franklin </li></ul><ul><li>Hancock </li></ul><ul><li>Kennebec </li></ul><ul><li>Penobscot </li></ul><ul><li>Piscataquis </li></ul><ul><li>Somerset </li></ul><ul><li>Washington </li></ul><ul><li>York </li></ul><ul><li>One Every Three Days in Maine </li></ul>
    13. 14. <ul><li>Completed Emergency Plan: </li></ul><ul><li>Components and Quality </li></ul>“ WHAT IF”
    14. 15. <ul><li>School Disaster Planning </li></ul><ul><li>Is a Community Effort </li></ul><ul><li>Is a Problem Identification and Solving Process </li></ul><ul><li>Is a Process Without an End </li></ul>
    15. 16. <ul><li>School Disaster Planning Principles </li></ul><ul><li>School Disaster Planning </li></ul><ul><ul><li>Recognizes vulnerability to many hazards </li></ul></ul><ul><ul><li>Involves everyone- fire, police, parents, students, school staff, public works, mental health resources, etc. </li></ul></ul>
    16. 17. <ul><li>School Disaster Planning Principles </li></ul><ul><li>School Disaster Planning Strives To Reduce Risk Through: </li></ul><ul><ul><li>Changing the physical plant </li></ul></ul><ul><ul><li>Changing attitudes of staff and students </li></ul></ul><ul><ul><li>Building practical response procedures </li></ul></ul>
    17. 18. <ul><li>School Disaster Planning Principles </li></ul><ul><li>School Disaster Planning Strives To Reduce Risk Through: </li></ul><ul><ul><li>Community coordination </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Practice </li></ul></ul><ul><ul><li>Finding new resources in the community </li></ul></ul>
    18. 19. <ul><li>School Violence </li></ul>Planning only for school violence leaves a lot of holes in school preparedness..
    19. 20. Components <ul><li>Plan </li></ul><ul><ul><li>Diversified community team </li></ul></ul><ul><ul><li>Multi hazard analysis </li></ul></ul><ul><ul><li>Risk Mitigation </li></ul></ul><ul><ul><ul><li>Action steps </li></ul></ul></ul><ul><ul><ul><li>Schedule </li></ul></ul></ul><ul><ul><ul><li>Commitment of resources and budget </li></ul></ul></ul>
    20. 21. Components <ul><li>Preparedness </li></ul><ul><ul><li>Resource needs and commitments </li></ul></ul><ul><ul><li>Capability development </li></ul></ul><ul><ul><ul><li>Needs analysis + identification </li></ul></ul></ul><ul><ul><ul><li>Action steps and schedule </li></ul></ul></ul><ul><ul><li>Cycle and schedule for testing, revision and practice </li></ul></ul>
    21. 22. <ul><li>Most schools do not have the skills or resource to create good emergency plans by themselves </li></ul><ul><li>State, county, community emergency Managers regularly plan for emergencies </li></ul>EMERGENCY MANAGERS CAN HELP YOU
    22. 23. <ul><li>Five Steps of Effective Planning </li></ul><ul><li>Risk Analysis </li></ul><ul><li>Mitigation planning </li></ul><ul><li>Preparation </li></ul><ul><li>Response/Recovery </li></ul><ul><li>Evaluation </li></ul>
    23. 24. <ul><li>Five Steps of Effective Planning </li></ul>Step 1: Risk Analysis <ul><li>Risk Analysis </li></ul><ul><li>Do a walk through identify the Risk and Vulnerabilities </li></ul><ul><li>Risks recorded on walk though </li></ul><ul><li>Prioritize risks and eliminate </li></ul>
    24. 25. <ul><ul><li>Done with Town & County EMA Directors and Fire and Police </li></ul></ul><ul><ul><li>All serious risks are evaluated </li></ul></ul>Do a Risk Analysis
    25. 26. Process step 1 Risk Analysis Observation – Survey – Research - Discussion Addressed in plan? People impact? Property impact? Likelihood of an event occurring? Impact school? Name and source? Planning conclusion Vulnerability Hazard Identification
    26. 27. <ul><li>Five Steps of Effective Planning </li></ul>Step 2: Mitigation Planning <ul><li>What do we need to change or implement to: </li></ul><ul><ul><li>Reduce the probability </li></ul></ul><ul><ul><li>Reduce the severity of the impact </li></ul></ul>
    27. 28. <ul><li>Five Steps of Effective Planning </li></ul>Step 2: Mitigation Planning (continued) <ul><li>Action Steps: </li></ul><ul><ul><li>Capability and Training </li></ul></ul><ul><ul><li>Facility Modification </li></ul></ul><ul><ul><li>System Additions and Modifications </li></ul></ul><ul><ul><li>Cost and resource requests </li></ul></ul><ul><ul><li>Approvals </li></ul></ul><ul><ul><li>Completion schedule timeline </li></ul></ul>
    28. 29. Five Steps of Effective Planning Step 3 Preparation and Readiness <ul><li>Planning </li></ul><ul><li>Resources </li></ul><ul><li>Training and Drills </li></ul>
    29. 30. Five Steps of Effective Planning Step 4 Response/Recovery <ul><li>Alert and Notify </li></ul><ul><li>Direction and Control </li></ul><ul><li>Emergency Services </li></ul><ul><li>Emergency Public Information </li></ul><ul><li>Evacuate </li></ul>
    30. 31. Five Steps of Effective Planning Step 4 Response/Recovery (continued) <ul><li>Shelter </li></ul><ul><li>Resource Management </li></ul><ul><li>Damage Assessment </li></ul><ul><li>Recovery Plans and Actions </li></ul>
    31. 32. Five Steps of Effective Planning Step 5: Evaluation <ul><li>Test the Plan </li></ul><ul><li>Review and Revise Yearly </li></ul><ul><li>Assessment and Upgrade </li></ul>
    32. 33. <ul><li>Team Review After Each Test or Event </li></ul><ul><ul><li>What did we experience and learn? </li></ul></ul><ul><ul><li>What worked well/ not so well? </li></ul></ul><ul><ul><li>What was missed? </li></ul></ul><ul><ul><li>Identify & list upgrades </li></ul></ul><ul><ul><li>New plan review </li></ul></ul>Plan> Do > Check > Act Then Reloop
    33. 34. TRAIN TRAIN TRAIN TRAIN <ul><li>PRACTICE </li></ul><ul><li>IMPROVE AND UPGRADE </li></ul>
    34. 35. <ul><li>1. Use regular comprehensive planning, hazard proofing of buildings, and disaster drills and exercises to reduce risk. </li></ul><ul><li>2. Do nothing to eliminate risk or regularly plan for consequences. </li></ul><ul><li>3. Do some planning on an irregular basis with minor involvement of other community resources. </li></ul><ul><li>Assume that nothing will happen and that if it does everything will turn out okay. </li></ul>Which method does your school use?
    35. 36. <ul><li>Be proactive </li></ul><ul><li>Guard against apathy </li></ul><ul><li>Secure support of top officials </li></ul><ul><li>Plan as a community </li></ul>CHALLENGES
    36. 37. <ul><li>EFFECTIVE PLANNING </li></ul><ul><li>Takes time and time again </li></ul><ul><li>Takes resources </li></ul><ul><li>Reduces the impact of risk through mitigation </li></ul>
    37. 38. Violence Politics Assessments Policies Vandalism Time Parents
    38. 39. <ul><li>What can we do to help you? </li></ul>
    39. 40. <ul><li>Strive For The Ideal </li></ul><ul><li>- Do what Is Possible </li></ul>
    40. 41. RESOURCES <ul><li>DOE </li></ul><ul><li>www.maine.gov/education/sos </li></ul>
    41. 42. RESOURCES <ul><li>Maine Emergency Management Agency </li></ul><ul><li>MEMA Training opportunities </li></ul><ul><li>Planning assistance </li></ul><ul><li>624-4400 </li></ul><ul><li>www.maine.gov/mema </li></ul>
    42. 43. <ul><li>Questions? </li></ul>
    43. 44. <ul><li>“ IF ONLY” </li></ul>

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