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DocSet for Microsoft SharePoint
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DocSet for Microsoft SharePoint
Aug 07, 2013
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1. DocSet.ECM for SAP and SharePoint A New Way of Enhanced Content Utilization for SAP and SharePoint Today SharePoint can be fully leveraged for complete SAP content lifecycle management and become the basis to extend SAP content enhanced processes to include SharePoint side content, utilization, collaboration forms, transaction and workﬂows activities tightly linked to the SAP side of the process. DocSet.ECM takes those SharePoint capabilities to a new, integrated level and addresses the need to truly optimize content utilization on both the SAP side and the SharePoint side of business processes. DocSet.ECM for SAP and SharePoint enhances and extends content rich SAP processes with SAP side and SharePoint side content workspaces that enhance content utilization yielding optimized user productivity and extended access to content across the enterprise. DocSet.ECM for SAP and SharePoint extends the SAP system with a process-oriented and application-spanning view of all related business documents across SAP systems, SAP modules, and even non-SAP systems. DocSet.ECM for SAP and SharePoint collects all business documents along their related business/meta data and reorganizes them according to the business process and the need for document addition, retrieval, versioning, and possible reorganization over the lifecycle of the process. Solution Beneﬁts! • Improved user productivity • Document management access from inside SAP and outside SAP (SharePoint) • Maximum transparency of document-centric business processes • Single comprehensive view across applications • Safe and long-term archiving of documents and data (from SAP and SharePoint) within a single repository • Seamless integration into SAP and SharePoint • Advanced search with SAP master and transactional data Copyright © 2013 by Norikkon LLC. All rights reserved.
Norikkon, LLC 990 Biscayne Blvd., Suite 501 Miami, FL 33132 DocSet.ECM for SAP and SharePoint is able to clearly show documents using a hierarchical tree of folders. Users can work with all the necessary documents even without deeper knowledge of SAP system and its transactions. SharePoint users enjoy the very same business process oriented view of document sets and can perform the same document actions as the inside SAP user can; recall, view, store, move/reorganize and delete. Regardless of whether the user is in SAP or in SharePoint, the standard SAP ArchiveLink and DMS services handle and execute all activities, keeping both SAP and SharePoint workspaces 100% in synch; SAP is the business system of record and SharePoint the enterprise content management system. Non-SAP documents can originate from multiple sources, such as host systems, legacy SAP systems, data archiving, or customer-speciﬁc applications. Through the SAPGUI interface or SharePoint/ Microsoft® Windows user interface, DocSet.ECM for SAP and SharePoint gives users a document-centric view of business processes. Even occasional users can retrieve content using SharePoint search and the easy-to use and customizable navigation in folder structures. Copyright © 2013 by Norikkon LLC. All rights reserved. Contact Us Phone +1 919-249-5170 Email firstname.lastname@example.org Web www.norikkon.com
Solution Components! DocSet.ECM for SAP and SharePoint is a document management application that includes a tightly embedded component in the SAP system (SAP Certiﬁed add-in) and a tightly integrated SharePoint application module. SharePoint handles ArchiveLink directed storage, management and retrieval of SAP and all other (non-SAP) documents, independent of SAP transactions, modules, or SAP systems. ! Beneﬁts of DocSet.ECM! Business processes and user environments change rapidly and do not stop at the borders of a SAP module or system. DocSet.ECM for SAP and SharePoint collects all business documents and re-sorts them along the business process—mirroring the users’ current need for document retrieval. Even occasional users quickly get to the right business document. If the business changes, the navigation schemes can be redesigned rapidly. The beneﬁts include enhanced process transparency in SAP systems, immediate productivity increase, and employees who deliver results rather than spend time searching. As well, existing SAP processes are continually enriched by process-oriented document access. • Improved User Productivity and optimized business processes • Non SAP users have equal access to enriched content utilization in the SharePoint collaborative environment • Maximum transparency of the content enriched processes in SAP systems and modules • Single Comprehensive view on business documents and related data across multiple applications • SharePoint provides the complete document management functionality for SAP ( Lower TCO) • SharePoint provides for safe and long-term archiving of documents and data (from SAP and non-SAP applications) within a single repository • Tight integration to SAP (reduction of TCO costs) ! Key Features! ! • Easy access to documents with intuitive directory structures and folders • Easy search for documents leveraging meta business data • DocSet.ECM workspaces in SAP and SharePoint • Integrated in GOS (aka business document services) for direct access from SAP transactions • All SAP GOS activities are enabled in both the SAP and SharePoint workspaces • Creating documents from templates (contracts, customer documentation) • Printing, emailing and downloading of documents and entire DocSet.ECM dossiers for ofﬂine retrieval • Use of SharePoint drop zones to remotely auto link content to SAP transactions • Instant snap-in of OCR and scan/capture functions within the workspaces • Dynamic folders for SAP Records Management in SharePoint (even with DoD 5015.2 certiﬁcation) Copyright © 2013 by Norikkon LLC. All rights reserved. Financial Accounting Sales Delivery Management Sales Master Data Plant Maintenance Human Resources Projects Customer Purchase Requisitions Purchase Orders Contracts Inbound Deliveries Outbound Deliveries Goods Movement Quotations Sales Orders Contracts Vendor Material Functional Location NotificationsEquipment Work Orders Travel ManagementEmployee Records Accounts ReceivableAccounts Payable Billing DocumentsMaterial Invoices Work Breakdown StructureProject Norikkon, LLC 990 Biscayne Blvd., Suite 501 Miami, FL 33132 Contact Us Phone +1 919-249-5170 Email email@example.com Web www.norikkon.com
Use Cases for DocSet.ECM DocSet.ECM for SAP and SharePoint consolidates content and associates business data with it, allowing cross-departmental or cross- business unit collaboration. For example, operating with “one face to the customer” and providing front-ofﬁce employees with a complete view of all customer interactions ensures quality customer relations and services—meaning increased revenue. Improve the effectiveness of Accounts Receivable Processing: The effectiveness of your Accounts Receivable (AR) department depend on the collection of due payments. Inefﬁcient collection processes prolong collection time, increase bad debt, and erode your bottom line revenue. Employees in AR departments need supporting information from multiple sources to reconcile differences with customers. DocSet.ECM for SAP and SharePoint can help streamline the AR process by eliminating the time-consuming need to manually retrieve documents from multiple departments and ﬁling systems, look to coworkers for answers, and waiting for information to be sent. Content Utilization in standard SAP attachment list • No Folders • No Description • No Meta Data • No Search! Enhanced Content Access & Utilization DocSet.ECM for SAP • Folder Structures • Application Cross References • Main Document Management Functions • Search Capability • Batch-Printing and Downloading! Enhanced Content Access & Utilization DocSet.ECM for SharePoint • Folder Structures • Application Cross References • Main Document Management Functions • Advanced Search Capability Copyright © 2013 by Norikkon LLC. All rights reserved. Norikkon, LLC 990 Biscayne Blvd., Suite 501 Miami, FL 33132 Contact Us Phone +1 919-249-5170 Email firstname.lastname@example.org Web www.norikkon.com
Not using SharePoint for SAP ECM? DocSet.ECM for SAP and SharePoint can be bundled to include the ERP-Link iNet.DM platform (SAP ArchiveLink certiﬁed). ERP-Link supports SAP document centric business processes, allowing SAP and SharePoint users to collaborate on content stored in a central SharePoint ECM system. The SAP certiﬁed product (SAP ArchiveLink) creates seamless integration between SharePoint and SAP so businesses are free to deﬁne the way they want content to be managed and utilized—inside SAP, inside SharePoint, or both. From inception, the ERP-Link product has been designed as a composite content application platform for document management applications such as DocSet.ECM for SAP and SharePoint, supporting any area of desired process interoperability; without boundaries or limits to process optimization by resolving all SAP/SharePoint technology integration gaps. System Requirements! • Supports SAP ECC6 systems and upward • Supports SharePoint 2010, 2013 • ArchiveLink compliant Repository ! ! ! ! ! ! ! ! ! . About Norikkon! Norikkon LLC (“Norikkon”) provides certiﬁed SAP solutions and consulting with extensive experience in SAP ERP and specialized knowledge in document and data management, process management, and legacy migration. Norikkon employs a team of subject matter experts and uses a wide set of best practices to help companies experience the full capabilities of content management in SAP. . DocSet.ECM is a trademark of Norikkon LLC. SAP, SAP NetWeaver, PartnerEdge and all SAP logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries. Microsoft and SharePoint and all Microsoft logos are trademark or registered trademarks of Microsoft. Gimmal and ERP-Link and all Gimmal logos are trademark or registered trademarks of Gimmalt All other product and service names mentioned herein are the trademarks of their respective owners. Copyright © 2013 by Norikkon LLC. All rights reserved. Norikkon, LLC 990 Biscayne Blvd., Suite 501 Miami, FL 33132 Contact Us Phone +1 919-249-5170 Email email@example.com Web www.norikkon.com