Google Apps for Nonprofits: Running Your Nonprofit In The Cloud

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Nonprofit organizations, in an effort to streamline their costs and their efforts, need to think strategically about technology. Not to mention that hard economic times demand that all organizations develop creative and innovative ways of looking at their programming, infrastructure, and fundraising. In this workshop, we'll show you how to save costs on IT by moving your infrastructure to the cloud, specifically talking about Google Apps (Google Email, Calendar, Documents/Drive and Sites), which are available at NO COST to nonprofit organizations through the Google for Nonprofits program at http://www.google.com/nonprofits/.

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Google Apps for Nonprofits: Running Your Nonprofit In The Cloud

  1. 1. Google Apps for Nonprofits: Running Your Nonprofit In The Cloud Marc Baizman August 7, 2012A Service Of: Sponsored by:
  2. 2. Protecting and Preserving the www.cjwconsulting.com Institutional Memories of Nonprofits Since 1993 (866) 598-0430 info@cjwconsulting.comA Service Of: Sponsored by:
  3. 3. www.mission.doA Service Of: Sponsored by:
  4. 4. Today’s Speaker Marc Baizman Consultant My Computer Guy Nonprofit Technology ConsultingAssisting with chat questions: Hosting:Jamie Maloney, Nonprofit Webinars Cheri J Weissman, CJW Consulting & Services, Inc.A Service Of: Sponsored by:
  5. 5. Nonprofit Webinars WorkshopGoogle Apps for Nonprofits Marc Baizman My Computer Guy www.mcgtraining.com @mbaizman 8/7/2012 This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 5 License
  6. 6. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 6 License
  7. 7. WhatWhat is Google Appsfor Nonprofits?Let’s dive in This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 7 License
  8. 8. WhatSolid FoundationThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 8 License
  9. 9. WhatGoogle.com/nonprofits This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 9 License
  10. 10. WhatGoogle.com/nonprofits Google Grants – $10K free AdWords YouTube – branded videos with donate now button Earth Outreach – advanced mapping Apps – email, calendar, docs/drive, sites This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 10 License
  11. 11. WhatGoogle Apps (Core): Mail - email @yournonprofit.org (25G) Calendar - shared calendar Drive & Docs - collaborative files (5G) Google Talk – chat/IM service Contacts – shared contacts Sites - internal/external websites This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 11 License
  12. 12. WhatSyncs with phones! Note: Need to enable sync for your domain first! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 12 License
  13. 13. WhatSyncs with Outlook! Note: Need to enable sync for your domain first! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 13 License
  14. 14. What WhatWhere are you now? This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 14 License
  15. 15. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 15 License
  16. 16. Why and HowWhy use it andHow do I get it?Let’s do this! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 16 License
  17. 17. Why NO COST(if you’re eligible ;)This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 17 License
  18. 18. WhyNo servers neededThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 18 License
  19. 19. Why SecureThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 19 License
  20. 20. Why ReliableThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 20 License
  21. 21. Why Cloud-basedThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 21 License
  22. 22. HowHow do you get it?1. Create a separate Google account “mynonprofitgoogleapps@gmail.com” and share the password with a coworker!2. Apply to the G4NP program at http://www.google.com/nonprofits3. Wait for your approval email from Google4. While you’re waiting, sign up for the “Free” Google Apps at www.google.com/enterprise/apps/business/pricing.ht ml (NOT the trial!)5. Once approved, enroll in Google Apps for Nonprofits and wait again… This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 22 License
  23. 23. HowHow long does it take? This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 23 License
  24. 24. HowHow Will You Know?Yes, it says “Education”. That means you’ve been enrolled. This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 24 License
  25. 25. HowEligibility Requirements• Current US-based 501(c)3 as determined by the IRS: apps.irs.gov/app/eos/• CANNOT be one of the following: • Governmental entities and organizations • Hospitals and health care organizations • Schools, childcare centers, academic institutions, and universities (philanthropic arms of educational organizations are eligible)• Help: http://support.google.com/nonprofits/ This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 25 License
  26. 26. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 26 License
  27. 27. Case StudyCase Study:YNPN BostonA Real-life Example This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 27 License
  28. 28. Case StudyYNPN Boston This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 28 License
  29. 29. Case StudyAbout YNPN Boston• Local chapter of a national org• $10,000 annual budget• 20 volunteer staff people• All virtual (no physical office)• 2 month transition plan (no system in place!)• Training for all staff• Started with Mail, Calendar, and Docs/Drive• Added Sites for intranet shortly after launch This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 29 License
  30. 30. CaseGoogle Control Panel Study This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 30 License
  31. 31. Case StudyCreated Custom Groups This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 31 License
  32. 32. Case StudyAdded Custom Logo This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 32 License
  33. 33. CaseDisabled Advertising and StudyEnabled SSL This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 33 License
  34. 34. Case StudyEnabled Mobile Sync This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 34 License
  35. 35. Case StudyGoogle Mail This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 35 License
  36. 36. Case StudyGoogle Calendar This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 36 License
  37. 37. Case StudyGoogle Docs/DriveYou can sync these to your local PC or smartphone…sorta. This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 37 License
  38. 38. Case StudyGoogle Site - Intranet This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 38 License
  39. 39. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 39 License
  40. 40. Best PracticesBest Practices andPainful LessonsHow to make your rollout successful This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 40 License
  41. 41. Best PracticesRates of Adoption http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 41 License
  42. 42. Best PracticesGet everyone on board! http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 42 License
  43. 43. Best PracticesIdentify Champions! http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 43 License
  44. 44. Best PracticesTraining, Training, Training This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 44 License
  45. 45. Best PracticesDon’t try it all at once! Uh oh… http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” http://www.flickr.com/photos/avlxyz/3062676659/ This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 45 License
  46. 46. Best Practices How do youmeasure success?This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 46 License
  47. 47. Best PracticesUse Google’s Resources!• Help: http://support.google.com/a/• Google Apps Deployment Site: http://deployment.googleapps.com/• Google Apps Learning Center: http://learn.googleapps.com/• Google for Nonprofits Blog: http://googlefornonprofits.blogspot.com/• Google for Nonprofits Discussion Group: https://groups.google.com/forum/?fromgroups #!forum/googlefornonprofits-discuss This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 47 License
  48. 48. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 48 License
  49. 49. 3 Things You Can Do Right Now!Go to http://www.google.com/nonprofitsFind out your current infrastructure costsStart thinking strategically about how technology can support your mission! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 49 License
  50. 50. Thank You! Marc Baizman My Computer Guy marc@mcgtraining.com (617) 329-1868 www.mcgtraining.com Twitter: @mbaizmanThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 50 License
  51. 51. Find listings for our current season of webinars and register at: NonprofitWebinars.comA Service Of: Sponsored by:

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