Weekly Review tool - Smarter Everyday
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Weekly Review tool - Smarter Everyday

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If you never have time to plan your week, if you worry about everything you need to do in the future instead of concentrating on your current work, if other people’s priorities easily become your ...

If you never have time to plan your week, if you worry about everything you need to do in the future instead of concentrating on your current work, if other people’s priorities easily become your own, this simple tool is
for you.

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Weekly Review tool - Smarter Everyday Weekly Review tool - Smarter Everyday Document Transcript

  • Weekly Review Spending more time fighting fires than on the work you planned to do? Did you plan it that way? Did you plan it at all? Take control and get a clear perspective of your work: make a plan that works with a weekly review. Who this tool is for If you never have time to plan your week, if you worry about everything you need to do in the future instead of concentrating on your current work, if other people’s priorities easily become your own, this simple tool is for you. What you will get out of it A clear plan of action and a clear head. What you’ll need • 30-60 minutes free of interruptions weekly • A pen • Access to your calendar, task lists and email • For best results use with Better Lists and Managing Your Calendar. T W F T M Tools created by www.peoplewhodo.co.uk CLICK HERE TO LEARN HOW TO WORK SMARTER.
  • The tool Planning your review Do this at a time that suits you. Some people like to do their weekly review on Fridays and go home with a clear head for the weekend. Others prefer to carry out their weekly review first thing on Monday morning. Do what works for you. If you’re scrambling to get things finished on a Friday afternoon, don’t schedule a review then. It will be too hard to stick to. Whatever you decide, schedule the time for your weekly review now and honour it. To help you plan your week, we have come up with this step-by-step process. 1. Gather your actionable items Our actions don’t always sit neatly on our to-do list. Over the week, things gather on pieces of paper, Post-its, notebooks, voicemail, bags … they can contain reminders of things we need to do, so it’s important to check. Inspect all the places these things gather and see if they contain anything that needs your attention. Put them in a pile in front of you with any other lists and notebooks. 2. Process your items Now go through your notes and pile and decide what you want to do with each thing: does it need to be filed away, actioned or binned? If there are items that can be dealt with at the same time, like a batch of receipts, keep them together so that you can process them as one task. 3. Schedule actions If you’ve created some actions from step two, put them on your to-do list. If they’re urgent or time-sensitive, schedule them in your calendar. Make sure you give yourself a clear instruction, with a verb. If the task could take some time try to break it down to a step you could complete in 90 minutes. See the Managing Your Calendar tool for more on this. WEEKLY REVIEW10 AM 11 AM FF TO DO
  • 8. Review your email waiting list If you have a ‘waiting for’ email folder, have a look through it now. This is where you store those emails still waiting for a reply. Do you need to chase anyone up? (For more information on how to set up this list, see our Managing Your Email tool.) 9. Look into the future Now think a little bit further ahead. Are there any future plans you need to start thinking about? Any projects you want to kick off or move forwards? Are there any steps you can take to do this? Schedule them in. (For more help on this, check out the Project Focus tool.) Doing this every week will help you stay focused on the work at hand and enable you to make informed choices on where you spend your time. You’ll feel more in control and aware of your capacity. It’s an important appointment you need to make and keep with yourself. Monitor yourself for the next four weeks. Feel the difference? Tell us on Twitter @NokiaAtWork #smartereveryday 4. Clear your inbox If you have emails pending which are really to-do items, put the actions on your to-do list or in your calendar and delete or file the message. Otherwise, process your emails until your inbox is empty. (If you’re not used to doing this, have a look at our Managing Your Email tool.) 5. Review your to do list Go through your current task list. Cross off anything that’s completed or is no longer relevant and add anything else that needs to be done. If you spot something that’s time-sensitive, move it to your calendar. Don’t keep to-do lists in your head, they take up valuable thinking space. (For best calendar practice, have a look at our Managing Your Calendar tool.) 6. Look back Review the last couple of weeks in your calendar and see whether there are any follow-up actions or things you didn’t get round to. Put them in your calendar or to-do list. 7. Look ahead Have a look at the next couple of weeks in your calendar. Are there any meetings or events you need to prepare for? Anything you need to sort out or delegate beforehand? Schedule them in your calendar. View slide