0
Share your results:
@nokiaatwork and
#smartereveryday
Designing
your day:
resources
Nokia@Work has produced this
set of to...
Share your results:
@nokiaatwork and
#smartereveryday
1
I will be selective.
I will only CC
people who really
need to be C...
Share your results:
@nokiaatwork and
#smartereveryday
Smarter meetings
checklist.
Done right, meetings are an invaluable b...
Share your results:
@nokiaatwork and
#smartereveryday
Smarter email experiment.
1. Only check your email
four times a day....
Share your results:
@nokiaatwork and
#smartereveryday
Draw a smarter day exercise.
In this drawing exercise, we’ll help yo...
Share your results:
@nokiaatwork and
#smartereveryday
Draw a smarter day exercise.
In this drawing exercise, we’ll help yo...
Share your results:
@nokiaatwork and
#smartereveryday
Draw a smarter day exercise.
Come up with solutions. Look back at th...
Share your results:
@nokiaatwork and
#smartereveryday
Draw a smarter day exercise.
Make your smarter day happen. Look back...
Share your results:
@nokiaatwork and
#smartereveryday
Smarter prioritising
experiment.
This experiment will help you prior...
Share your results:
@nokiaatwork and
#smartereveryday
1. Pick a weekday that you can
work and live without screens.
That m...
Upcoming SlideShare
Loading in...5
×

Designing Your Day: Resources

7,779

Published on

We've produced these exercises to help you design your day. Use them on your own, or with colleagues, to come up with a happier, more productive routine, to change your relationship with email, and hold better meetings.

Share your experiences of using them with us at
@NokiaatWork and #SmarterEveryday.

Published in: Technology, Business
0 Comments
8 Likes
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total Views
7,779
On Slideshare
0
From Embeds
0
Number of Embeds
30
Actions
Shares
0
Downloads
270
Comments
0
Likes
8
Embeds 0
No embeds

No notes for slide

Transcript of "Designing Your Day: Resources"

  1. 1. Share your results: @nokiaatwork and #smartereveryday Designing your day: resources Nokia@Work has produced this set of tools and exercises in conjunction with People Who Do, to help you design your day. Use them on your own, or with your colleagues, to come up with a happier, more productive routine, to change your relationship with email, and hold better meetings. Share your experiences of using them with us at @NokiaatWork and #SmarterEveryday.
  2. 2. Share your results: @nokiaatwork and #smartereveryday 1 I will be selective. I will only CC people who really need to be CC’d, to help people focus on what’s really important. 2 I will be clear. My email subject lines will give the topic, the project and the level of priority and I will keep my emails as short as I can, to make them easy to understand and respond to. 3 I will be concrete. I won’t ask open- ended questions and I will give the necessary information upfront, to help keep email chains as short as possible. 4 I will be generous. I will use acronyms like NNTR (no need to reply) and EOM (end of message) to make things easier for the people I’m emailing. Smarter email manifesto. Sign up to the four core principles of our email manifesto to reduce email burden for you and your colleagues. Try and get other people in your organisation on board to see even better results. I will commit to this so I can be #smartereveryday ...........................................
  3. 3. Share your results: @nokiaatwork and #smartereveryday Smarter meetings checklist. Done right, meetings are an invaluable business tool - but done wrong, they can be a drain on your time and energy. Use our checklist to help make your meetings smarter and more productive. Purpose: make sure you know why you’re meeting and your objective. Time, place and format: think about whether you need to meet in person, how long you need, and where and when you’ll meet. Agenda: create and distribute a written agenda for your meeting, listing the topics you’ll cover and the desired outcome. People: think about who needs to attend and why, and decide who will chair the meeting, take notes and track actions. Prep: make sure that everyone knows what tasks they need to complete or what reading they need to do before the meeting. Before the meeting Time: stick to your start and end times. Agenda: stay on topic. Notes: take notes and keep a record of who needs to do what by when. Review: was the meeting effective, did you reach your objective? During the meeting Notes: Notes: send them round as quickly as possible. Actions: complete any actions you were set. Report: report back with updates as required. After the meeting
  4. 4. Share your results: @nokiaatwork and #smartereveryday Smarter email experiment. 1. Only check your email four times a day. Tell people about your plan and let them know that they should call instead if they need an immediate response. 2. Use the phone three times a day Pick up the phone and give someone a call when you would normally have emailed. 3. Write twice a day Write someone a handwritten note instead of emailing. 4. Respond in person once a day Go for a walk and reply face to face instead of sending an email. Try this two week smart email experiment and see if it changes your relationship with your inbox. We’ve set you four challenges - tick the box each day you manage to achieve them. At the end of the week, don’t forget to tell us about your progress at @NokiaatWork, or using #SmarterEveryday Mon Tue Wed Mon Tue Wed Mon Tue Wed Mon Tue Wed Thu Thu Thu Thu Fri Fri Fri Fri Mon Tue Wed Mon Tue Wed Mon Tue Wed Mon Tue Wed Thu Thu Thu Thu Fri Fri Fri Fri
  5. 5. Share your results: @nokiaatwork and #smartereveryday Draw a smarter day exercise. In this drawing exercise, we’ll help you work out how you can design a better day. Don’t forget to share your drawings with us @NokiaatWork, or using #SmarterEveryday Draw your worst day page Draw your current day on this page. It might help to pick a recent day when things didn’t go as planned. Include rough sketches of all the things that happened, from when you woke up to when you went to sleep. It’s not a drawing competition, so don’t worry if you only draw stick people. Draw your perfect day page. Draw your ideal day from the moment you wake to the time you go to bed on this page. Include projects and ideas for projects that may have been put off for a while.
  6. 6. Share your results: @nokiaatwork and #smartereveryday Draw a smarter day exercise. In this drawing exercise, we’ll help you work out how you can design a better day. Don’t forget to share your drawings with us @NokiaatWork, or using #SmarterEveryday Draw your timeline Grab your diary and use this page to create a timeline of a recent tough day. Write down all your main activities, including when you checked email, when you were in meetings, when you were travelling and when you were distracted or not getting anything productive done. Then map out the blocks and barriers that got in your way, like distractions and low energy. Also pinpoint the times you were ‘in the flow’ and getting your best work done. 6.00am 9.00am
  7. 7. Share your results: @nokiaatwork and #smartereveryday Draw a smarter day exercise. Come up with solutions. Look back at the previous pages and think about what you can learn from them. Use this page to come up with ideas as to how you you can get around the blocks and barriers, and make your everyday look more like your perfect day. Split them into three categories: 1.Things you can do alone 2. Things you can do with others or your company 3. Things that you’d like to do, but might be audacious.
  8. 8. Share your results: @nokiaatwork and #smartereveryday Draw a smarter day exercise. Make your smarter day happen. Look back at your ideas and decide what changes you can commit to making - write them down in the space below. It could be a subtle change to the way you start everyday, introducing new software or tools, or even totally changing the way you work. Write down your changes here.
  9. 9. Share your results: @nokiaatwork and #smartereveryday Smarter prioritising experiment. This experiment will help you prioritise, focus and enjoy a sense of achievement. 1. At the start of each day, take a few minutes to review your tasks and calendar items. Of all the things on your list and in your calendar, pick just three things and commit to definitely doing them that day. Make sure you include personal tasks, me time and activities with your family as well as work ones. Can’t decide what three things to pick? Write out a task list in order of priority. Do the first three things and ignore everything else. 2. Write each task in the grid below. 3. Cross each task off as you complete them. 4. At the end of the week, look back at the things you have completed, and enjoy the sense of achievement and progress.
  10. 10. Share your results: @nokiaatwork and #smartereveryday 1. Pick a weekday that you can work and live without screens. That means computers, TVs, tablets and the online parts of your mobile phone. 2. Plan what you need to do in that day, bearing in mind you will have no access to online content, documents, television, etc. •  Think about documents/ content you might need to print out. •  Warn people who would expect you to check and respond to email that day. •  Consider what might be the best work for you to be doing on this day. •  Think about what you might need outside of work, like books, magazines, board games, time with your partner and friends, and plan for this. Smarter screen time experiment Try this experiment to reassess your relationship with the screens in your life. It’s quite extreme, so try it once, just for a day, to bring your screen addictions to light and give you the confidence to make smaller more permanent changes that help you get smarter everyday. 3. If you use your phone as an alarm clock, buy a clock. Make sure you don’t take your phone into your bedroom the night before your first no screen day. 4. Enjoy your no screen day. 5. At the end of the day, write your feelings about the day in the space below. take note of what worked, what didn’t, the times you felt you needed a screen to do something, and how you coped. (or didn’t!) 6. Write down changes you think you can make based on what you learnt
  1. A particular slide catching your eye?

    Clipping is a handy way to collect important slides you want to go back to later.

×